University Policy 101.1 Tuition Privileges for Certain Faculty and Staff
(Formerly Policy Statement #2)
Full-time faculty and staff members may be eligible for a waiver of tuition during periods of normal employment for one course during the fall or spring semesters, or during the summer sessions (not to exceed two courses per year) provided that the course will not interfere with normal employment obligations.
University Policy 101.4 Concurrent Employment of Related Persons
(Formerly Policy Statement #22)
Related persons who are exempt personnel shall not serve concurrently within the institution in any case where one related person would occupy a position having responsibility for the direct supervision of the other related person. The policy lists relationships classified as "Related Persons."
University Policy 101.5 Equal Employment Opportunity
(Formerly Policy Statement #26)
All hiring, promotion, and advancement decisions and personnel actions shall be made in accordance with the principles of equal opportunity. The University's philosophy concerning equal employment opportunity is affirmed and promoted in the University's Affirmative Action Plan.
University Policy 101.6 Retirement Procedures and Regulations
(Formerly Policy Statement #30)
So that persons retiring from employment at the University may receive benefits promptly, the employee must file an application for retirement sufficiently in advance of the established retirement date. The Personnel Department provides assistance and advice to all University employees regarding retirement matters.
University Policy 101.7 Workers' Compensation
(Formerly Policy Statement #49)
Workers' compensation provides benefits to employees who are injured or contract occupational diseases while carrying out the duties and responsibilities of their employment. The University handles all claims for Workers' Compensation in a timely and equitable manner. This policy sets forth responsibilities for processing and monitoring Workers' Compensation claims and procedures for properly filing a claim for Workers' Compensation. Such claims should be submitted to the University Benefits Office for review and processing.
University Policy 101.8 Personnel Records
(Formerly Policy Statement #59)
State law protects the confidentiality of employee personnel records. It also provides employees with the right to review their own personnel files. Specific rights for employees who believe that this file includes inaccurate or misleading records are discussed. Specific information about an employee must be supplied to any member of the public who requests it. Campus administrators who handle personnel files must follow statutory requirements for providing access to and for storing, transmitting, and destroying such files.
University Policy 101.11 Staff Employee of the Year
(Formerly Policy Statement #77)
This policy establishes a program of "Staff Employee of the Year" awards. Two awards, each consisting of a plaque and a cash award, are given each year. Nominations may be submitted to the Director of Personnel by any permanent employee of the University.
University Policy 101.12 Fraudulent Disclosure or Willful Nondisclosure in Applying for Employment
(Formerly Policy Statement #90)
Applicable to employees exempt from the State Personnel Act, this policy tracks State law and Board of Governors rules that require applicants for employment to be honest in representing their credentials and other qualifications when they apply for University employment. The applicant must sign a promise to that effect included as part of the employment application. UNC Charlotte administrators must keep certain records showing that they have verified credentials and other job qualifications. If fraud or misrepresentation is discovered, the applicant must be dropped from consideration. An employee who falsifies such information and thereby receives employment is subject to dismissal.
University Policy 101.14 Voluntary Shared Leave Program
(Formerly Policy Statement #97)
The purpose of this policy is to allow employees to assist one another in case of a crisis involving a serious medical condition. A University employee experiencing a serious and prolonged medical illness who has exhausted all available sick and vacation/annual leave may apply or be nominated to receive additional leave transferred from the vacation/annual leave account of another employee.
University Policy 101.15 Additional Compensation for Professional Services to the University
(Formerly Policy Statement #99)
For full-time EPA faculty and staff members, the salary approved by the Board of Governors is the full compensation to be expected during the period of appointment. This policy describes the very limited circumstances in which such an individual may be eligible for additional compensation for additional services, and the procedures related to such payments. Individuals with less than full-time appointments can increase their commitment up to full-time with additional compensation, but they may not exceed full-time commitment status unless authorized as an exception in this Policy.
University Policy 101.16 Research Appointments
(Formerly Policy Statement #100)
This policy provides concise definitions for each type of research appointment which may be made for faculty members, post-doctoral fellows, staff members, and students, and provides a reference to the procedures to be followed in making each type of appointment.
University Policy 101.17 Workplace Violence
(Formerly Policy Statement #107)
This Policy declares that UNC Charlotte is committed to provide a workplace that is safe, secure, and respectful. It defines "workplace violence" and sets forth the responsibilities of employees, students, and the Workplace Violence Coordinator. It establishes a training and education program and sets forth institutional procedures and remedial actions to be followed when incidents of workplace violence occur. The Policy also establishes a Critical Response Team of administrators to respond to critical incidents of workplace violence affecting the University community. Finally, the Policy includes a copy of the Workplace Violence Incident Report to be completed as a part of the procedure to resolve reported incidents of workplace violence.
University Policy 101.20 Lactation Policy
(Formerly Policy Statement #136)
The purpose of this policy is to provide nursing mothers who are employees with a private place and reasonable break time to express breast milk for her nursing child for up to one year after the child’s birth. This policy is in accordance with the U.S. Department of Labor Wage and Hour Division and the Patient Protection and Affordable Care Act (PPACA) which amended Section 7 of the Fair Labor Standards Act (FLSA).
University Policy 102.1 External Professional Activities of Faculty and Other Professional Staff Exempt from the State Personnel Act
(Formerly Policy Statement #1)
Faculty and professional staff members should undertake external activities for pay only if they do not create a conflict of interest or commitment with the individual's obligations to the University, do not involve inappropriate use of University resources or name, and do not claim University responsibility for the activities. A notice of intent to participate in such activities, including disclosure of financial interests, must be submitted to and approved by the individual's department head prior to engaging in the activities.
University Policy 102.2 Conflicts of Interest and Commitment
(Formerly Policy Statement #11)
Faculty and staff are encouraged to engage in appropriate outside research or non-research activities if the activities are consonant with the objectives of the University. Outside activities and financial interests must be arranged so as not to interfere with the primacy of University commitments. Likewise, employees should avoid conflicts of interest that affect the interests of the University, or compromise objectivity in carrying out University responsibilities. Faculty and staff must complete the Annual Conflict Evaluation forms and submit the forms to their department chairs/unit supervisors no later than October 1 of each year. Updated forms must be submitted throughout the year if changes arise.
University Policy 102.4 Annual and Sick Leave for Faculty Members
(Formerly Policy Statement #18)
Annual and sick leave for faculty depends on whether the employment is for a nine-month faculty member, a twelve-month faculty member, or post-doctoral fellow. Employees are responsible for submitting leave requests to the appropriate approving supervisor.
University Policy 102.5 Emeritus Faculty
(Formerly Policy Statement #23)
This policy outlines criteria necessary for one to be considered for emeritus status. It also discusses conditions of appointment, procedure, privileges, and allocation of departmental resources.
University Policy 102.6 Leaves of Absence for Members of the Faculty
(Formerly Policy Statement #46)
The University supports leaves of absence from University duties for faculty members when such leaves will assist them in meeting personal and family-related needs, will contribute to their professional growth and development, or will permit their involvement in activities which will benefit the University. This policy provides general conditions governing leaves of absence, personal leaves of absence, and educational leaves of absence.
University Policy 102.8 Administrative Separation and/or Retreat to a Faculty Position
(Formerly Policy Statement #78)
This University Policy covers voluntary and involuntary relinquishments of duties by Senior Academic and Administrative Officers, as identified at UNC Charlotte in University Policy 102.9, with the exception of the Chancellor. In accordance with Board of Governors Policy 300.1.6 and Regulation 300.1.6[R], University Policy 102.8 addresses four circumstances of voluntary and involuntary relinquishments of duties by SAAOs (other than the Chancellor): retreat to a faculty position, reappointment of an administrator without faculty retreat rights, separation from the University, and retirement.
University Policy 102.10 Employment of Postdoctoral Fellows
(Formerly Policy Statement #108)
This policy intends to make clear the terms of employment for Postdoctoral Fellows such as salary, benefits, and length of employment, as well as clarify their status as employees. Postdocs are required to sign the “Agreement for Temporary Postdoctoral Fellow Appointment” form (AA-35).
University Policy 201 University Continuing Education Activities
(Formerly Policy Statement #4)
The University extends its services to the community via University-sponsored continuing education activities. This policy guides the development and operation of continuing education programs by the University in collaboration with community partners.
University Policy 202 Final Examinations
(Formerly Policy Statement #16)
Normally, the completion of a course will include a final examination; however, it is the instructor's prerogative not to have an examination if the course organization is such that an examination is not appropriate. The official examination schedule will be published by the University Registrar each semester.
University Policy 203 Grants, Contracts, and Cooperative Agreements to Finance Sponsored Programs
(Formerly Policy Statement #34)
The University encourages its faculty and post-doctoral fellows to pursue external support for research, training, action, and faculty development projects. External support for these activities is provided through grants, contracts, and cooperative agreements. Such arrangements must be reviewed and approved by the President of The University of North Carolina, who has delegated to the Chancellor the authority to approve grant applications. The Chancellor has authorized the Director of Research to approve grant contract applications and agreements. This details the procedure for preparing grant or contract applications and includes the Internal Processing form and an outline of the Proposal Approval Process.
University Policy 204 Textbook and Educational Material Adoption
(Formerly Policy Statement #76)
As a general rule, the instructor of any course has the responsibility to select the textbook and/or educational materials specified for use in teaching the course, considering factors such as suitability of materials, and quality and cost to students. Special treatment is required where the department as a whole selects materials, where the course is interdisciplinary, or where a potential conflict of interest exists for the particular instructor.
University Policy 205 Preparation and Sale of Instructional Materials
(Formerly Policy Statement #103)
The selection, development, and organization of documents to be included in instructional materials for a class is clearly a matter of a faculty member's professional judgment. However, preparation and sale of such materials to students raises concerns of potential copyright violations, potential conflicts of interest, and potential misuse of the proceeds of sale. This policy describes University procedures for addressing these concerns.
University Policy 206 Continuing Education Discount Program
(Formerly Policy Statement #118)
This University Policy authorizes the Director of the Office of Continuing Education, Extension, and Summer Programs to provide a discount, not to exceed 50%, on the registration fee for courses offered by that office to be charged to any "qualified employee," as that term is defined in the policy.
University Policy 301 Patent Policy
(Formerly Policy Statement #7)
The University has an interest in inventions made by faculty, staff, or students that are conceived as a part of or as a result of University research or involve the use of University time, facilities, staff, or materials. Faculty, staff, and students must disclose their inventions to the University and avoid making private agreements that conflict with their University-related patent obligations. Public disclosure of inventions is limited to protect patent rights, and prompt notification to the appropriate officials is necessary if publication or public use is planned. Inventors may request waiver of University rights in an invention. Otherwise, the University shares revenues from patents or inventions with the inventors, exclusive of royalties. The University Patent Committee is charged to make decisions including whether to seek patents on University inventions. Rights to copyrightable material are the property of the creator, except in the case of computer software, audiovisual material, or where a sponsored agreement requires otherwise.
University Policy 302 Web Communications
(Formerly Policy Statement #8)
This policy sets standards for responsible use of the University website, web page format, accessibility, links to non-University websites, use of the University name and registered marks on the University website, hosting of websites for external entities, University data, and individual web pages on the University website.
University Policy 303 Network Security
(Formerly Policy Statement #10)
This policy is intended to ensure secure and reliable network access and performance for the University community. It addresses Internet addressing and domain services, network connections, internal services, network security, monitoring and auditing. The policy also sets forth enforcement procedures and provides for the Chancellor to appoint a Network Security Committee to review the Policy on a regular basis and to ensure that it may be fairly interpreted and enforced.
University Policy 304 Electronic Communication Systems
(Formerly Policy Statement #20)
The purpose of this policy is to ensure the appropriate use of the University's email system by its students, faculty, and staff. It addresses personal use of email, limitations on the use of email, archiving email, official University email communications, and user responsibilities.
University Policy 305 Securing Rights to Perform Music
(Formerly Policy Statement #60)
Members of the University community who perform or cause the performance of copyrighted music are responsible for assuring compliance with copyright laws as well as the specific administration requirements listed in this Policy Statement.
University Policy 306 Research Utilizing Human Subjects
(Formerly Policy Statement #63)
All UNC Charlotte research involving human subjects must be conducted in accordance with accepted ethical and professional standards. The University's Institutional Review Board for Research on Human Subjects (“IRB”) must review such research before its execution and must monitor the ethical propriety of such research. The IRB is charged to ensure that all such research is conducted in compliance with federal regulations regarding research with human subjects, and it has the authority to approve, require modifications in, or disapprove any research involving human subjects conducted under University auspices. Implementation procedures are described in the booklet Guidelines for the Review of Research Involving Human Subjects, which is updated periodically by the Office of Research.
University Policy 307 Responsible Use of University Computing and Electronic Communication Resources
(Formerly Policy Statement #66)
The computing and electronic communication resources that UNC Charlotte provides for faculty, staff, and students are essential to carrying out the University's primary missions of instruction, research, and public service. Protecting and preserving University computing and electronic communication resources is a cooperative effort that requires each member of the University community to act responsibly and guard against abuses. This policy sets forth standards of responsible use, which demonstrate respect for unobstructed access, intellectual property rights, truth in communication, ownership of data, system security and integrity, and individuals' rights. Responsible use includes, but is not limited to, respecting the rights of other users, sustaining the integrity of systems and related physical resources, and observing all relevant policies, laws, regulations, and contractual obligations.
University Policy 308 Research Relations with Private Enterprise and Publication of Research Findings
(Formerly Policy Statement #93)
Board of Governors rules apply to University contracts with private firms for individual research projects, as well as to arrangements for research consortia or research partnerships. Research conducted under such arrangements must be consistent with the University's basic missions, and must preserve integrity, impartiality, and objectivity in research. The University may agree to protect sponsors' proprietary information only upon a decision by the Chancellor followed by a report to the President. No such agreement may interfere with publication or defense of students' research thesis or dissertations. Secret or classified research must be avoided except in rare instances and must be approved by the Chancellor and reported to the President.
University Policy 309 Ethical Conduct in Research, Scholarship, and Educational Activities
(Formerly Policy Statement #94)
UNC Charlotte supports and encourages full freedom, within the law, of inquiry, of research and publication, and of teaching. The policy of the University is that research and educational activities carried out by its faculty and staff will be characterized by the highest standards of integrity and ethical behavior. It is also University policy to make full disclosure to all affected parties where research data or other items of information related to University projects or programs have been falsified or otherwise misrepresented. Procedures described in this will be followed where it is alleged that there has been a failure to meet those standards.
University Policy 310 Laboratory Animals Used for Teaching and Research
(Formerly Policy Statement #101)
The experimental use of laboratory animals plays an essential role in University research and education efforts. The University recognizes and accepts its legal and ethical obligations for the humane treatment of animals used in its classrooms and laboratories. To meet these obligations, the University has established an Institutional Animal Care and Use Committee (IACUC). The IACUC, appointed by the Director of Research, is recognized as the principal point of communication about laboratory animal and use issues for the University.
University Policy 311 Data and Information Access and Security
(Formerly Policy Statement #102)
The purpose of this policy is to provide general guidance on the protection of University data and information being processed by manual as well as automated systems. The policy also sets forth the responsibilities for data and information security for all individuals and departments at UNC Charlotte that access, process, or have custody of University data.
University Policy 311.1 Credit/Debit Card Processing Regulation
I. Executive Summary and Purpose
This regulation provides requirements and guidance for all credit and debit card processing activities for UNC Charlotte.
At the initial publication of this regulation the following sources were consulted and provide the basis for this program: ISO 17799 and Visa CISP.
This regulation deals with access to the UNC Charlotte’s computing and network resources. All relevant provisions included in University Policy 303, 307, 311, are applicable and included by reference in this document. This regulation replaces and supersedes all other campus policies and procedures for all issues within the scope of this regulation.
University Policy 312 Equity Acquisition in Technology Licensing Arrangements
(Formerly Policy Statement #106)
The University occasionally offers equity to young companies as a means of enabling these companies to license University technology. However the University better recognizes the financial risk and the generation of conflicts of interest and conflicts of commitment associated with such acquisitions. This policy reduces the potential for real or perceived conflicts of interest by removing inventors, departments, colleges, and campus administrative offices from the management and sale of equity.
University Policy 313 Use of University Laboratory Facilities
(Formerly Policy Statement #109)
This policy intends to avoid unnecessary loss or injury resulting from use of university laboratories by individuals who do not have appropriate training, supervision, or authorization. Only those individuals authorized under this policy are permitted in specified university laboratories.
University Policy 314 Centers and Institutes
(Formerly Policy Statement #112)
This policy provides that at UNC Charlotte centers and institutes are established or discontinued at the discretion of the Chancellor, following review or evaluation by the Centers & Institutes Committee and recommendation by the Provost. The process is managed by the Vice Chancellor for Research and Economic Development in accordance with procedures established by the Centers and Institutes Committee.
University Policy 315 Copyright Policy
(Formerly Policy Statement #113)
Reviewed by the Staff Organization and approved by the Faculty Council at one of its last meetings of the 2000-2001 academic year, this policy was developed in accordance with the UNC Board of Governors’ comprehensive new policy on copyrights. It establishes the Faculty Copyright Education and Policy Committee and a copyright dispute resolution mechanism. In addition, the policy provides guidance on copyright infringement and fair use. Finally, it establishes parameters for ownership of various types of copyrightable works by faculty, staff, and students. This policy is subject to modification as the result of further discussion with the Faculty during next year. Additionally, the Provost will call for a review of the policy after two years of operation under its terms.
University Policy 317 Mobile Communication Devices
(Formerly Policy Statement #125)
Chancellor Dubois approved University Policy 125, Mobile Communication Devices, on September 8, 2009, effective September 23, 2009. This new policy was developed to address the use of mobile communication devices to conduct University business and the confusion surrounding various state and federal regulations regarding the use of such devices. This policy establishes guidelines for the use, documentation, and payment for these devices.
University Policy 401 Alumni Association
(Formerly Policy Statement #27)
The General Alumni Association of The University of North Carolina at Charlotte is the recognized official alumni association. This policy details procedures and regulations applicable to The Alumni Association.
University Policy 402 Student Records (FERPA)
(Formerly Policy Statement #69)
Federal law and regulations require that "education records," including almost all University records which relate directly to a student, must be held in confidence. The student, however, has a legal right of access to his/her own education records. Faculty members and administrators who have a legitimate educational interest may have access to a student's confidential records without the student's permission, but in most other cases the written consent of the student is required before access may legally be permitted. Students have certain rights to correct or delete inaccurate or misleading information in their education records.
University Policy 404 Death of a Student
(Formerly Policy Statement #80)
This policy describes guidelines to be followed to provide an orderly, effective and caring response in the event of the death of a student.
University Policy 405 Hazing
(Formerly Policy Statement #83)
The Dean of Students Office should be contacted immediately whenever a member of the University community observes the physical or psychological abuse or intentional public embarrassment of any person or persons. That office, in conjunction with the Campus Police, will conduct a complete investigation of each such report, and will pursue on-campus disciplinary action, criminal prosecution, or both depending on the particular facts and circumstances.
University Policy 406 The Code of Student Responsibility
(Formerly Policy Statement #104)
The purpose of The Code of Student Responsibility (CSR) is to protect the campus community and to maintain an environment conducive to learning. University rules for student conduct discussed in detail. The procedures followed for any student charged with a violation of The Code, including the right to a hearing before an administrative panel or a Student Court panel, are fully described. Individual and group sanctions which may be imposed for violations of disciplinary regulations are also covered.
University Policy 407 The Code of Student Academic Integrity
(Formerly Policy Statement #105)
The academic integrity standards for students at UNC Charlotte are the subject of this policy. Descriptions of each form of academic integrity violation are provided as well as the penalties, procedures for handling cases, penalties which may be imposed, and appeal procedures. Students and faculty members are expected to be familiar with the provisions of this Code. Click here for .pdf version
University Policy 409 Religious Accommodation for Students
(Formerly Policy Statement #134)
This Policy was developed in response to a recently-enacted North Carolina law, codified at NC General Statute 116-11(3a), which requires UNC Charlotte to (1) authorize a minimum of two excused absences each academic year for religious observances required by the faith of a student; and (2) provide students the opportunity to make up any tests or other work missed due to an excused absence for a religious observance. In order to facilitate compliance with this new law while mitigating the burden on faculty, the Policy establishes a procedure for students to request accommodations for religious observances through the submission of a request form prior to the census date of each semester.
University Policy 501 Nondiscrimination on the Basis of Disability
(Formerly Policy Statement #51)
Consistent with the requirements of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, the University shall operate its programs, activities, and services to ensure that no qualified individual with a disability shall be excluded from participation in, be denied benefits of, or be subjected to discrimination solely by reason of his/her disability. This policy also sets forth procedures for complaints of discrimination based on disability.
University Policy 502 Sexual Harassment Policy and Grievance Procedures
(Formerly Policy Statement #61)
The University is committed to ensuring an environment for all employees and students that is fair, humane, and respectful. Behaviors that inappropriately assert sexuality as relevant to employee or student performance will not be tolerated, as they are violations of both law and University policy. This policy provides the definition of sexual harassment and sets forth employee and student responsibilities for creating and maintaining an environment free of sexual harassment. The University has established an Advisory Committee on the Prevention of Sexual Harassment and the Sexual Harassment Education and Awareness Program. This policy also includes detailed grievance procedures for filing complaints of sexual harassment.
University Policy 503 Fighting Words Harassment in the University Community
(Formerly Policy Statement #95)
The University recognizes the right to freedom of speech and seeks to provide a fair, humane, and respectful environment for students, faculty, and staff from which violence or the threat of violence is eliminated. Thus, the University prohibits the face-to-face use of "fighting words" by a student, faculty member, or staff member to harass any person or persons on the University campus or other property under University control. Persons accused of violating this policy are subject to disciplinary action through applicable disciplinary procedures.
University Policy 601.2 Library Privileges
(Formerly Policy Statement #6)
Library use and borrowing privileges are extended to the University community, defined as trustees, faculty, students, and staff, in addition to members of the Foundation Board, the Board of Governors, University Boards and Committees, Library Associates, Patrons of Excellence, Friends of UNC Charlotte, Members of the Alumni Association, and UNC Charlotte retired faculty and staff. Immediate family members of all staff eligible for University identification cards may also acquire library use identification cards. North Carolina residents may also acquire borrowing privileges with an application and a fee.
University Policy 601.4 Space Assignment, Management, and Alteration
(Formerly Policy Statement #17)
To promote the most efficient use of University space, the Chancellor and each vice chancellor are responsible for delegating space within his or her division. Requests for additional space should be resolved whenever possible at the Divisional level.
University Policy 601.5 Use of Student Residence Facilities
(Formerly Policy Statement #19)
University-established residence halls are managed by University staff to ensure protection of the rights of students to study, sleep, and function as a part of a living-learning community. This community of students is subject to policies for reasonable limits on levels of noise, visiting by guests, and merchandising activities.
University Policy 601.6 Scheduling University Facilities
(Formerly Policy Statement #21)
The buildings and grounds of the UNC Charlotte campus are provided to enable the institution to accomplish its mission as a public institution of higher education. This policy sets forth University regulations governing the scheduling and reserving of facilities by members of the University community and others.
University Policy 601.7 Flags
(Formerly Policy Statement #24)
The flags of the United States of America and the State of North Carolina will fly on the campus of the University. The Department of Police and Public Safety is responsible for raising and lowering the flags and for seeing that they are flown in a manner consistent with federal and state laws and University policies.
University Policy 601.10 Surplus Property Procedures
(Formerly Policy Statement #44)
This policy describes procedures and regulations for reporting surplus inventory to the University. Surplus property items become the property of the Inventory Control Section and are to be disposed of accordingly. Differing guidelines for auxiliary funds, general fund accounts, and trust funds are also described.
University Policy 601.11 Purchasing Policy
(Formerly Policy Statement #50)
The Purchasing Department has the sole authority to place purchasing orders for the supply of a product or service on behalf of the University. Requests for purchases must be submitted to the Purchasing Department on a purchase requisition, which may be prepared and submitted electronically. The Purchasing Procedures Manual provides detailed instruction on electronic requisitioning.
University Policy 601.12 Acquisition of Surplus, Excess, Gift, and Grant Property
(Formerly Policy Statement #56)
The responsibility for the acquisition, protection, and disposal of University assets lies with the Vice Chancellor for Business Affairs. To acquire government surplus or excess property, the requesting department must prepare a Purchase Requisition and a form entitled "Supplemental Data for Acquisition of Surplus, Excess, or Gift Property."
University Policy 601.13 Interference with University Operations
(Formerly Policy Statement #58)
The University protects freedom of expression, peaceful picketing and demonstration, and peaceable assembly. Deliberate destruction of property, threats or intimidation against others, or violence intended to disrupt normal University operations will not be tolerated. This policy describes the procedures for responding to such intentional obstruction or disruption, and describes the rights of persons charged with violations of the standard.
University Policy 601.14 Proprietary Software
(Formerly Policy Statement #67)
The University acquires a substantial portion of the software used on campus computers under specific license agreements. These agreements clearly define the terms and conditions under which the software can be used. It is a violation of University policy for individuals within the University, or authorized external users of campus computers or services to use, copy or redistribute any software except as specifically authorized by the applicable license agreement.
University Policy 601.15 Control and Management of University Equipment and Other Property
(Formerly Policy Statement #79)
The University has statutory obligations to record, control, and account for equipment purchased with University funds. Those items with a purchase cost of $5,000 or more and an expected life of two or more years will be given an inventory number, entered in the Fixed Assets Report, and physically inventoried on an annual basis.
University Policy 601.16 Facilities and Administrative Costs
(Formerly Policy Statement #86)
Facilities and Administrative (F&A) (also known as indirect or overhead) costs are the general support expenses relating to research and sponsored programs that are incurred for common objectives of the University and therefore cannot be readily identified with a particular sponsored award. This new policy provides that F&A costs will be reimbursed by a federal sponsoring agency at their UNC Charlotte negotiated F&A rate. The University expects all non-federal sponsored programs to be reimbursed for their full costs, both direct and F&A.
University Policy 602.1 Direct Deposit of Pay
(Formerly Policy Statement #14)
Direct deposit enrollment is mandatory for all individuals paid through UNC Charlotte’s payroll system. All UNC Charlotte employees who are receiving their pay by paper check shall be required to enroll in direct deposit by entering their direct deposit information into Banner Self-Service or by completing and submitting the Direct Deposit Enrollment and Change Form to Payroll prior to June 1, 2009. In accordance with federal requirements regarding direct deposit of payroll, UNC Charlotte employees may select the financial institution of his/her choice to accommodate the receipt of direct deposit payments. All employees currently receiving their pay by direct deposit shall continue to be enrolled in the University’s direct deposit program.
University Policy 602.2 Solicitation and Acceptance of Gifts
(Formerly Policy Statement #28)
To achieve its vision of excellence and augment state appropriations, The University of North Carolina at Charlotte actively seeks contributions, including gifts and loans of real and personal property and gifts-in-kind, from individuals, foundations, corporations, and other entities. Such benefactions enable the University to achieve its vision of excellence through improved and increased functions, enlarging its areas of service. The University intends to carry out the donors' intentions respecting all gifts in a manner that provides the greatest benefit to the University and enhances the University's reputation and attractiveness as a recipient of such gifts. To this end, all members of the University community must coordinate their efforts effectively.
University Policy 602.3 Petty Cash Fund and Change Fund Policy
(Formerly Policy Statement #39)
This University Policy provides for the establishment and use of petty cash funds and change funds and addresses the issues of accountability, security, replenishment, and appropriate uses of petty cash funds and change funds.
University Policy 602.6 Cost Sharing in Sponsored Programs
(Formerly Policy Statement #120)
This Policy addresses mandatory vs. voluntary cost sharing, and distinguishes between voluntary committed cost sharing and voluntary uncommitted cost sharing. These are important distinctions, and faculty who are anticipating cost sharing in proposal budgets should review this new Policy.
University Policy 602.7 Travel Authorization and Reimbursement
(Formerly Policy Statement #126)
With the completion of the Travel Procedure Manual, Business Affairs has developed this Policy Statement on Travel Authorization and Reimbursement to serve as an overarching statement regarding the purpose and scope of the travel manual, and the responsibilities of University employees while in travel status as well as the responsibilities of individuals and offices that participate in the travel authorization and reimbursement process. This is the University’s initial policy statement and procedure manual related to University travel, and it documents in one place the related federal, state, and University requirements.
University Policy 603.1 Authority to Sign Contracts and Other Official Documents
(Formerly Policy Statement #35)
The Chancellor has the authority to execute contracts, financial documents, and other official documents necessary for the conduct of the University's business. Identical authority has been delegated to the Vice Chancellor for Business Affairs. No person is authorized to execute such documents on behalf of the University unless authority to do so has been delegated in writing by the Chancellor or other University official authorized to make such delegation.
University Policy 604.1 Operation of Vehicles on University Business
(Formerly Policy Statement #36)
The operation of certain special purpose vehicles by University employees for University purposes is regulated by Federal and State laws. No University employee may operate any vehicles 1) designed to transport 16 or more persons including the driver, 2) having a gross vehicle weight of 26,601 or more pounds, or 3) used to transport hazardous waste.
University Policy 604.2 State-Owned Vehicles
(Formerly Policy Statement #74)
UNC Charlotte has a fleet of State-owned vehicles to provide necessary transportation for official business that is sanctioned and sponsored by the University. This policy lists the category of persons who are eligible to drive State-owned vehicles and lists conditions for use of those vehicles.
University Policy 604.4 Vehicle Maintenance
(Formerly Policy Statement #89)
All vehicles owned by the University or assigned to it by the State must be maintained consistent with prescribed State procedures and manufacturer's recommendations. This policy delegates responsibilities for vehicle maintenance to the appropriate departments.
University Policy 605.1 Dissemination of News
(Formerly Policy Statement #29)
The Office of Public Relations is the University's agent for communicating with the campus community and with off-campus publics through the mass media. Members of the University community are cautioned against representing themselves as speaking for the institution when approached for information by the media. The Office of Public Relations provides assistance when responding to mass media inquiries.
University Policy 605.3 Retention, Disposition, and Security of University Records
(Formerly Policy Statement #37)
Unless specifically exempted by law, the records of the University are "public records," defined by State law. Accordingly, they must remain in the custody of the University and be disposed of only as provided by State law. The implementation of this policy has been delegated the University Archivist. The Archivist, with the Chancellor's approval, promulgates guidelines and procedures for the handling of records. Each campus administrator is responsible for assuring that policies and procedures are in place for adherence to segments of this policy.
University Policy 605.4 Legal Holds
(Formerly Policy Statement #45)
This University policy sets forth the policy and procedures related to retention of University records subject to a legal hold due to either a discovery order or pending or anticipated litigation.
University Policy 605.5 Publications
(Formerly Policy Statement #47)
The Office of Public Information and Publications is responsible for reviewing content and design of those publications for off-campus distributions to the public. This includes but it not limited to University catalogs, general information brochures, departmental and college brochures, annual reports, and other pieces for wide off-campus distribution.
University Policy 605.7 Open Meetings Requirements
(Formerly Policy Statement #53)
Meetings of the UNC Charlotte Board of Trustees and its committees are generally required to be open to the public and to meet requirements for advance public notice. This policy sets forth the procedures for providing public notice of such meetings.
University Policy 701 Campus Operation in Adverse Weather or During Other Unusual Conditions
(Formerly Policy Statement #13)
The University will operate on a normal schedule unless the Chancellor or appropriate vice chancellor publicly announces otherwise. Notice of closing the University will be available through designated media. In some cases the University will be closed. In other cases, classes are canceled, and faculty and staff have an optional workday.
University Policy 702 Weapons on Campus
(Formerly Policy Statement #32)
It is a violation of State criminal law and University policy to possess or carry any weapon, as defined by State law, on the University campus. Violators will be referred for criminal prosecution, and faculty, staff, or student violations are also subject to University disciplinary action.
University Policy 703 Environmental Health and Safety (EH&S)
(Formerly Policy Statement #38)
The University voluntarily engages in a compliance program with the Occupational Safety and Health Act of North Carolina. This program is designed to provide a safe and healthy working, teaching and learning environment, as well as an atmosphere of safety and health awareness. This policy delegates responsibilities for compliance, implementation, and planning and financing.
University Policy 704 Animals on Campus
(Formerly Policy Statement #43)
Because of safety and sanitary considerations, animals may not be brought onto campus except in the following circumstances:
- service animals providing assistance to disabled persons,
- for academic research as set forth in University Policy 310, and
- for a purpose specifically approved and under conditions required by the Chancellor or a vice chancellor.
University Policy 705 Food Storage and Preparation
(Formerly Policy Statement #55)
This policy establishes procedures and regulations dealing with food storage, preparation and consumption in University facilities, offices, laboratories, residence halls, and all areas other than the designated Food Service dining and vending areas.
University Policy 706 Alcoholic Beverages
(Formerly Policy Statement #57)
This policy governs the use of alcoholic beverages on campus. Students 21 years of age may consume alcoholic beverages in the privacy of their campus residence rooms. Students may not consume alcohol elsewhere on campus except at a group event. Such an event requires advance approval by the University Reservations Office or the Residence Life Office and completing the appropriate "Acknowledgment of Responsibility" form by the individuals responsible for the event.
University Policy 707 Smoking on University Property
(Formerly Policy Statement #68)
Most campus buildings are "smoke-free." In other buildings, smoking may be permitted in areas specified by a building representative appointed by the Chancellor. Smoking can never be permitted in classrooms, conference/seminar rooms, building corridors, restrooms, or any public areas of the Library.
University Policy 708 Utility Outages
(Formerly Policy Statement #70)
Circumstances beyond University control, such as lightning and other inclement weather, may cause partial or total utility outages on the campus. However, where routine maintenance, repairs, or new system connections are planned, an announcement of the scheduled outage will be distributed in advance by the Physical Plant.
University Policy 710 Outdoor, On-Campus Activities
(Formerly Policy Statement #84)
This policy establishes manageable limits on the size and complexity of outdoor events on campus, in an effort to afford the campus community the opportunity to experience safe and enjoyable outdoor activities.
University Policy 711 Program to Prevent Use of Illegal Drugs and Alcohol Abuse
(Formerly Policy Statement #87)
This policy describes the University's program to address the awareness needs of students, faculty and staff with regard to the use of illegal drugs and alcohol abuse. It reminds all members of the University community of their responsibilities for maintaining a drug free environment. The statement also describes the minimum penalties which will be imposed for particular categories of drug offenses, based on the Policy on Illegal Drugs adopted by the Board of Governors of the University of North Carolina.
University Policy 712 Medical Services
(Formerly Policy Statement #91)
The primary purpose of the Brocker Health Center is to provide health care for those persons currently enrolled as students at the University. The Health Center is also the primary contact for employees who are hurt on the job or become ill because of an occupational exposure.
University Policy 713 Solid Waste Reduction and Recycling
(Formerly Policy Statement #110)
This policy establishes guidelines to accomplishUNC Charlotte’s goal of reducing solid waste going from the campus into landfills. The policy describes UNC Charlotte’s recycling plan and a recycling program. A copy of the recycling plan is available from the Recycling Office, and information about the recycling program is available online.
University Policy 714 Biosafety
(Formerly Policy Statement #111)
This policy describes planning and implementation of control practices for the prevention of laboratory-acquired infections in all UNC Charlotte research programs involving biohazardous agents. The policy has been established to ensure safe handling of biohazardous agents and the appropriate assessment of potential risks.
University Policy 801 Violation of University Policy
(Formerly Policy Statement #25)
Violation of University policy is grounds for disciplinary action. For students, disciplinary penalties may be as severe as permanent expulsion. For faculty and staff members, disciplinary penalties include dismissal from employment. For organizations, the penalty may be the withdrawal of official recognition.
University Policy 802 Conduct at Speech Events
(Formerly Policy Statement #96)
Balancing free expression rights so that speakers may speak, audiences may hear, and protestors may protest at campus speech events is the subject of this policy. It deals with such issues as whether the event is open or closed to the public, and whether identification may be required to permit attendance. It describes different forms of protest or other participation which will be permitted, describes those actions, which will be considered disruptive because they interfere with the rights of others, and lists possible responses to disruptive acts. The Chancellor may designate another person to make determinations about security and the necessity for and selection of moderators, and to eliminate the necessity to appoint a committee.