University Policy 102.1, External Professional Activities of Faculty and Other Professional Staff Exempt from the State Personnel Act(Formerly Policy Statement #1)
Faculty and professional staff members should undertake external activities for pay only if they do not create a conflict of interest or commitment with the individual's obligations to the University, do not involve inappropriate use of University resources or name, and do not claim University responsibility for the activities. A notice of intent to participate in such activities, including disclosure of financial interests, must be submitted to and approved by the individual's department head prior to engaging in the activities.
Section 1. University Policy
The Board of Governors of the University of North Carolina has enacted a regulation governing the external professional activities for pay by its faculty and non-faculty EPA employees. The regulation (supplemental to Board of Governors' Policy 300.2.2, Section II.A) permits such activities provided they do not create conflicts of interest or conflicts of commitment that interfere with obligations to the University, and requires advance review and approval of activities that may create such conflicts. All employees who engage in external professional activities for pay, regardless of whether performed during or outside of the academic year, must disclose financial interests in accordance with UNC Board of Governors’ Policy 300.2.2 and UNC Charlotte policies and procedures.
The Board of Governors’ Regulation 300.2.2.1[R] is available online at:
The Notice of Intent form for advance reporting of such activities may downloaded at:
Section 2. Additional Requirements for Senior Academic and Administrative Officers and EPA non-faculty employees
By administrative regulation, the President of the University of North Carolina has added the following requirements concerning the external professional activities of specific categories of employees:
A. Persons in the category "Senior Academic and Administrative Officer" must use annual leave if they wish to engage during the conventional University workweek in external activities that produce income for them.
B. Persons in the category "Senior Academic and Administrative Officer" and EPA non-faculty employees are prohibited from receiving honoraria unless:
- the activity is performed during non-working hours or while the employee is on annual leave,
- the State has no responsibility for paying expenses associated with the activity, and
- the activity is not part of the employee's State duties.
C. Persons in the category "Senior Academic and Administrative Officer" must also file disclosures of financial interests in accordance with Board of Governors’ policies and University Policy 102.2, Conflicts of Interest and Commitment.
- Initially approved February 11, 1980
- Revised July 2, 1984
- Revised April 16, 1993
- Revised January 18, 2002
- Updated November 14, 2005
- Updated July 7, 2006
- Updated February 2, 2009
- Updated August 18, 2010
- Updated September 11, 2012
- Revised January 22, 2013
Responsible Office: Academic Affairs