Voluntary Shared Leave Program

University Policy 101.14, Voluntary Shared Leave Program

Executive Summary: 

The purpose of this policy is to allow employees to assist one another in case of a crisis involving a serious medical condition. A University employee experiencing a serious and prolonged medical illness who has exhausted all available sick and vacation/annual leave may apply or be nominated to receive additional leave transferred from the vacation/annual leave account of another employee.

Applicability

This policy applies to Senior Administrative Officers, leave-earning members of the faculty, staff members exempt from the provisions of the State Personnel Act (EPA Staff), and classified (SPA) staff members in permanent, probationary, or trainee appointment status who are employed at least half-time.

Policy

An employee of the University who experiences a serious and prolonged medical condition and who has exhausted or is about to exhaust all available compensatory time, sick and vacation/annual/bonus leave may apply for or be nominated to receive additional leave transferred from the vacation/annual leave account of another employee.

For purposes of this policy, the medical condition may be a condition of the employee or a family member of the employee.  The intent of the policy is to allow employees to assist one another in case of a crisis involving a serious medical condition.  This policy is not intended to apply to incidental, routine, short-term medical conditions.

Any employee receiving benefits from the Disability Income Plan of North Carolina is not eligible to participate in the Shared Leave Program.

An employee on Workers' Compensation Leave drawing temporary total disability compensation is eligible for limited participation in the Program to cover the required seven-day waiting period before benefits are paid and to supplement the weekly workers' compensation benefit in accordance with the annual schedule published by the Office of State Personnel.

The Associate Vice Chancellor for Human Resources is authorized to approve requests/nominations for participation in the Program after consulting with and receiving the concurrence of the appropriate department or office head.

Vice Chancellors are authorized to take final action on requests/nominations for participation in the Program for which the Director of Human Resources and/or the appropriate department or office head have recommended disapproval.

Responsibilities

The Associate Vice Chancellor for Human Resources will develop and publish procedures to implement this program.  Such procedures are set forth in Personnel Information Memorandum #29.

The Associate Vice Chancellor for Finance shall establish a system of leave accountability to accurately record leave donations and recipient use.  Such accounts shall provide a clear and accurate record for financial and management audit purposes.

 

Revision History: 
  • Initially approved by the Chancellor, May 21, 1990
  • Revised June 3, 1994; revised November 11, 2009

Authority: Chancellor

Responsible Office: Business Affairs

Related Resources

Personnel Information Memorandum #29