Authority to Sign Contracts and Other Official Documents

University Policy 603.1, Authority to Sign Contracts and Other Official Documents

(Formerly Policy Statement #35)

Executive Summary

The Chancellor has the authority to execute contracts, financial documents, and other official documents necessary for the conduct of the University's business. Identical authority has been delegated to the Vice Chancellor for Business Affairs. No person is authorized to execute such documents on behalf of the University unless authority to do so has been delegated in writing by the Chancellor or other University official authorized to make such delegation.

Policy Details

I. Delegation of Signature Authority by the Chancellor

The Board of Trustees of The University of North Carolina at Charlotte has authorized the Chancellor to execute contracts, financial documents, and other official documents necessary for the conduct of the University’s business. Identical authority has been delegated to the Vice Chancellor for Business Affairs, and, in the absence of that Vice Chancellor, to the Associate Vice Chancellor for Business Planning and Analysis.

Pursuant to authority granted by the Board of Trustees, the Chancellor has delegated to other individuals on the campus limited authority to sign certain documents as agents of The University of North Carolina at Charlotte. No person is authorized to execute such documents on behalf of The University of North Carolina at Charlotte unless authority to do so has been delegated in writing by the Chancellor or other University official authorized to make such delegations. Failure to observe this requirement may result in personal liability on the contract or individual responsibility for the representations made. Administrative positions at the University whose incumbents are currently assigned such authority are listed at here.

II. Delegation of Signature Authority by the President of The University of North Carolina

Policies of The University of North Carolina authorize the President of the University of North Carolina to execute certain sponsored program documents. Sponsored Programs are scholarly, professional, and creative activities that University personnel conduct with support from external funding instruments such as grants, contracts, cooperative agreements, or other agreements deemed appropriate by The University of North Carolina Board of Governors. To expedite sponsored program documents, the President of The University of North Carolina has delegated to certain named individuals at each institution the authority to sign applications for grants, contracts or cooperative agreements and internal processing forms on behalf of the institution’s chancellor and chief financial officer. These named individuals are listed at here. No other persons are authorized to sign such documents for those officers.

The Office of Legal Affairs is responsible for maintaining a current record of campus officials authorized to sign particular classes of documents for The University of North Carolina at Charlotte. That office will respond promptly to requests for information concerning signature authority. Campus officials responsible for making such delegations should inform that office of changes made in delegation of that authority.

Revision History

Initially approved July 25, 1977
Revised April 19, 1982
Revised September 15, 1986
Revised May 13, 1991
Revised January 17, 1996
Revised August 13, 2003

Authority: Chancellor

Responsible Office: Legal Affairs

Related Resources:

Individuals Authorized to Sign Contracts and Other Official Documents

Individuals Authorized to Sign Applications for Grants, Contracts, and Cooperative Agreements and Internal Processing Forms