Administrative Support for Professional Obligations

University Policy 601.3, Administrative Support for Professional Obligations

Executive Summary: 

Administrative staff are employed to conduct the affairs of the University. The use of administrative staff to provide support for private business or for personal correspondence is improper.

Administrative staff are employed to conduct the affairs of the University. The use of administrative staff to provide support for private business or for personal correspondence is improper. The following are acceptable uses of administrative support provided that the work of the University is given priority and is not delayed:

  • Professional correspondence;
  • Production of professional papers;
  • Employment of administrative support for the affairs of professional societies;
  • Involvement in departmentally related professional organizations during work hours;
  • Support of conference and workshops of professional organizations hosted by the University; and
  • Community involvements in which the professional expertise of university faculty or staff is being utilized

Employees who have professional obligations are encouraged to project the amount of time to be allocated to these activities in order to ensure compliance with the Fair Labor Standard Act's regulations concerning overtime and to minimize the need for funding overtime.

Questions regarding this policy may be directed to the Director of Classification and Compensation, Ext. 7-0654 or the Director of Employee Relations, Training and Compliance at Ext. 7-0659.

Revision History: 
  • Initially approved July 25, 1977
  • Revised April 24, 1997
  • Updated February 4, 2008
  • Revised October 3, 2011

Authority: Chancellor

Responsible Office: Business Affairs