New & Revised Policies

University Policy 603.2 , Contracting with State Employees or Relatives of State Employees
Effective Date: March 20, 2017

Status: Revised

University Policy 603.2, Contracting with Employees or their Relatives, has been revised to clarify and update the policy, procedures, roles, and responsibilities. The revised policy clearly sets forth procedures for employees and the Purchasing Office, and provides that Materials Management will review every proposed contractual procurement relationship that involves a University employee, state of North Carolina employee, or their immediate family members.  Each proposal will be evaluated on a case-by-case basis to determine if it is a sound business decision and makes the most financial sense for the expenditure of University funds.

University Policy 601.4 , Integrated Space Management
Effective Date: March 14, 2017

Status: Revised

University Policy 601.4, Integrated Space Management, has been revised to:

  • Change the title from "Space Assignment, Management, and Alteration";
  • Focus on overarching goals and guiding principles;
  • Revise the guiding principles to better align with UNC Charlotte's institutional goals;
  • Make the governance structure more strategic;
  • Move detailed process guidelines to a "Supplemental Procedures" document;
  • Streamline the current processes and procedures for efficiency and effectiveness;
  • Provide for delegation of authority to approve minor issues when all involved parties agree;
  • Reinforce the concept of "one university" by including all university space (eliminating exceptions in the current policy);
  • Clarify that Alteration and Renovation of Space is included in the scope of the policy; and
  • Change the office responsible for review and management of the policy from Academic Affairs to Business Affairs.

University Policy 404, Death of a Student
Effective Date: March 14, 2017

Status: Revised

University Policy 404, Death of a Student, has been revised to provide clear communication and notification procedures, clear delineation of various responsibilities, and to add a Postvention Response Team.

University Policy 301, Patent Policy
Effective Date: March 13, 2017

Status: Revised

This policy has been revised to reflect the Chancellor's delegation of authority to appoint the Patent Committee to the Vice Chancellor for Research and Economic Development.

University Policy 603.1 , Authority to Sign Contracts and Other Official Documents
Effective Date: December 13, 2016

Status: Revised

University Policy 603.1, Authority to Sign Contracts and Other Official Documents has been revised to define what documents are considered contracts, clarify the responsibilities of people who have signature authority to sign contracts for the University, and clarify the repercussions of signing a contract without having the proper authority. These revisions also include an updated chart listing which individuals on campus have the authority to sign contracts and a one-page resource guide for individuals who plan to sign a contract for the University.

University Policy 701, Adverse Weather and Emergency Events
Effective Date: October 18, 2016

Status: Revised

University Policy 701, Adverse Weather and Emergency Events, has been revised to be consistent with the new terminology used by OSHR and UNC System policies regarding Condition 1 (Reduced Operations), Condition 2 (Suspended Operations), and Condition 3 (Closure) statuses. The categories in the previous policy (OS 1 (Normal), OS 2 (Adverse Weather), and OS 3 (Emergency Event)) are no longer accurate, and the University will no longer have nomenclature for “Normal” status. 

Most notably, there is now a significant threshold between Condition 2 (Suspended Operations) and Condition 3 (Closure). The OSHR and UNC system policies require "non-mandatory employees" who choose not to work under Condition 2 (Suspended Operations) to use compensatory and/or vacation for time not worked during C2.  Condition 3 (Closure) is limited to events that pose the most severe risks to health and safety or present the most difficult logistical challenges that will severely impede the efficient and effective functioning of the University, and requires approval by the UNC System President.

University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff
Effective Date: August 24, 2016

Status: Revised

University Policy 102.1, External Professional Activities of Faculty and Other Professional Staff, has been revised in response to recent revisions of UNC Board of Governors' Regulation 300.2.2.1[R]. These revisions quantify how much time an individual is generally permitted to devote to outside activities: 20% (i.e. the equivalent of one day per week). The revisions also clarify the applicability to part-time faculty and part-time EHRA employees.

University Policy 406, Code of Student Responsibility
Effective Date: August 18, 2016

Status: Revised

University Policy 406, Code of Student Responsibility is revised effective August 18, 2016. These revisions are intended to ensure compliance with state and federal law and guidance, as well as UNC System policies.  Some key revisions include the addition of several new defined terms in Chapter 2; clarification of certain types of prohibited conduct in Chapter 5, including 5.a, Acts of Harm and 5.p, Sexual and Interpersonal Misconduct; addition of an In Absentia Resolution method in Chapter 6.V; clarification of the conduct process related to Sexual and Interpersonal Misconduct in Chapter 8; and clarification of sanctions in Chapter 10.

University Policy 716, Minors on Campus
Effective Date: July 21, 2016

Status: Revised

University Policy 716, Minors on Campus, was revised on July 21, 2016 to clarify that employees must report problematic behavior involving minors on campus consistent with state law.  Two similar sections of the policy were also consolidated into one section.

University Policy 602.2 , Solicitation and Acceptance of Gifts
Effective Date: June 1, 2016

Status: Revised

University Policy 602.2, Solicitation and Acceptance of Gifts, has been revised to address situations in which a gift to UNC Charlotte might present a conflict of interest and the circumstances under which the University can accept restricted scholarship funds.  The revision also clarifies that, absent written exception, any staff positions that include fundraising responsibilities must report to the Vice Chancellor for University Advancement or designee.

University Policy 101.24 , Conflicts of Interest and Commitment
Effective Date: May 25, 2016

Status: Renumbered

Because formerly numbered University Policy 102.2, Conflicts of Interest and Commitment, was recently revised to be applicable to both EHRA employees and designated SHRA employees, it is no longer appropriate to include it in Chapter 102 of the University Policy series, which applies only to faculty and EHRA employees. Therefore this policy has moved to Chapter 101, Personnel Policies of General Application, and is now designated as University Policy 101.24

University Policy 102.2 , (Renumbered as University Policy 101.24) Conflicts of Interest and Commitment
Effective Date: May 18, 2016

Status: Revised

University Policy 102.2, Conflicts of Interest and Commitment, (now University Policy 101.24) has been revised to update several definitions, to better reflect compliance with federal regulations, to clarify the policy's applicability, and to specify new categories of employees subject to the policy. 

University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse
Effective Date: April 28, 2016

Status: Revised

University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse, was revised on April 28, 2016.  The revisions eliminate mandatory minimum sanctions for students and employees who are found responsible for drug or alcohol violations.  Other changes include updating certain terms and contact information, incorporating the fairly new criminal background check policy, and making other minor revisions.

University Policy 602.9 , Naming Opportunities
Effective Date: February 19, 2016

Status: Newly Approved

University Policy 602.9, Naming Opportunities, sets out definitions for “facilities” and “programs,” provides detailed procedures for naming, and establishes the naming approval process. In accordance with Board of Trustees bylaws, the policy also provides that the Chancellor has final authority to establish the names of rooms, exterior spaces, interior spaces, landscape materials, benches, sculptures or other objects and associated exterior furnishings that may be marked by a tablet or plaque, as well as "programs" including departments, degree programs, archives, collections, and other units associated with University functions (other than colleges and schools). It clarifies that pursuant to the Board of Trustees bylaws, the Board of Trustees has final authority to establish the names of colleges, schools, buildings, streets, and other facilities. Finally, the policy provides that the Vice Chancellor for University Advancement will develop associated Named Gift Standards, and it establishes a Named Gift Committee for review of those standards annually.

University Policy 714, Biosafety
Effective Date: November 11, 2015

Status: Revised

University Policy 714, Biosafety, has been revised to bring the policy in line with current NIH Guidelines, the Biosafety in Microbiological and Biomedical Laboratories (BMBL) 5th Edition, and the UNC Charlotte Biosafety Laboratory Manual.  In addition, the policy clarifies the roles of the Institutional Biosafety Committee, the Biosafety Officer, and the Office of Research Compliance.

University Policy 307, Responsible Use of University Computing and Electronic Communication Resources-REPLACED BY Standard for Responsible Use
Effective Date: November 4, 2015

Status: Rescinded and Replaced

In 2012, the University adopted ISO/IEC 27002 and subsequently, in June 2014, University Policy 311, Information Security, was revised to cover at a high level anything relating to the protection of University information resources.  

Since that time ITS has been developing Standards and Guidelines to align with ISO 27002, providing more details and guidance in support of University Policy 311.  Because University Policy 307, Responsible Use of University Computing and Electronic Communication Resources, was concerned mainly with information security, it has been replaced by Information Security Standard for Responsible Use.

Additional background on Information Security Standards is available here: http://itservices.uncc.edu/home/it-policies-standards.

University Policy 303, Network Security-REPLACED BY Standard for Communications Security
Effective Date: November 4, 2015

Status: Rescinded and Replaced

In 2012, the University adopted ISO/IEC 27002 and subsequently, in June 2014, University Policy 311, Information Security, was revised to cover at a high level anything relating to the protection of University information resources.  

Since that time ITS has been developing Standards and Guidelines to align with ISO 27002, providing more details and guidance in support of University Policy 311.  Because University Policy 303, Network Security, was concerned mainly with information security, it has been replaced by Information Security Standard for Communications Security.

Additional background on Information Security Standards is available here: http://itservices.uncc.edu/home/it-policies-standards.

University Policy 309, Responding to Allegations of Misconduct in Research and Scholarship
Effective Date: September 21, 2015

Status: Revised

This policy has been significantly revised to be consistent with the revised Public Health Service (PHS) policies on Research Misconduct.  A Research Integrity Officer (RIO) is defined as the responsible official for investigations, and the Vice Chancellor for Research and Economic Development is designated as the responsible official for maintaining the policy and establishing its procedures.  Previously, the Provost and Vice Chancellor for Academic Affairs was responsible for maintaining University Policy 309; this responsibility has been changed to address conflicts of interest that the Provost may have regarding tenure decisions.  The revised policy also includes Supplemental Procedures that provide detailed steps to be followed in the event of an allegation of research misconduct.

University Policy 405, Hazing
Effective Date: August 14, 2015

Status: Revised

University Policy 405, Hazing, has been revised to clarify some terms, correct some references, and to add a list of examples of behaviors that the University considers to be acts of Hazing. This is not an exhaustive list and does not represent every action that could be considered Hazing.

University Policy 204, Textbooks and Instructional Materials
Effective Date: July 24, 2015

Status: Revised

This policy revision consolidates former University Policy 204, Textbook and Educational Material Adoption, with former University Policy 205, Preparation and Sale of Instructional Materials, which is rescinded.  This consolidation reduces redundancy and duplication between the two policies and clarifies faculty responsibilities.  The new consolidated policy recognizes the need to reduce the cost of instructional materials to students, in compliance with federal, UNC Board of Governors, and UNC General Administration guidelines that request campuses to find ways to lower textbook costs for students.  These changes are all in keeping with the Higher Education Opportunity Act of 2008 (enacted in response to increasing costs associated with higher education, including costs of course materials), and with the UNC Board of Governors and General Administration’s mandates on textbook affordability practices for all UNC campuses.

University Policy 101.22 , Flexible Work and Telework Arrangements for SHRA and EHRA Non-Faculty Employees
Effective Date: July 23, 2015

Status: Newly Approved

University Policy 101.22, Flexible Work and Telework Arrangements for SPA and EPA Non-Faculty Employees, offers University administrators and managers a tool to structure flexible work arrangements, when appropriate. A flexible work arrangement should not be approved if it would disrupt the operational or staffing needs of a department. Key components of this new policy are: (1) teleworking is not an employee right; (2) University management may terminate a telework arrangement at its sole discretion; and, (3) the termination of a telework arrangement is not a grievable employment action under University or State policies. Teleworking arrangements that will be in place for more than ninety days must be recommended for approval by department and division administrators, and then pre-approved by the Associate Vice Chancellor for Human Resources, prior to implementation. Teleworking arrangements will be approved for a maximum period of one year and successful arrangements will be considered for renewal.

University Policy 101.17 , Workplace Violence
Effective Date: June 22, 2015

Status: Revised

University Policy 101.17, Workplace Violence has been revised and rewritten by (1) adding definitions for bullying, domestic violence, sexual assault, and stalking; (2) updating all definitions in accordance with NC Office of State Personnel language; (3) adding provisions clarifying the role of the Title IX Coordinator, including guidance on responding to victims of workplace violence in terms of flexible work arrangements and offering assistance in obtaining protective orders; and (4) adding a section on Domestic Violence.

University Policy 102.13 , Tenure Policies, Regulations, and Procedures of the University of North Carolina at Charlotte
Effective Date: May 20, 2015

Status: Revised

University Policy 102.13, Tenure Policies, Regulations, and Procedures, has been revised to improve the clarity and consistency of the RPT process and documents.  These revisions include (a) adding the definition of “dossier” and (b) clarifying what is contained in the “review file." In addition, these revisions remove the Chancellor from the review process to reflect current practice of the Provost making final reappointment, promotion, and tenure decisions, with appeals of those decisions going to the Chancellor.  These revisions were approved by the UNC Charlotte Board of Trustees on December 4, 2014 and by the President of The University of North Carolina (as required by Section 602 of the Code of the University of North Carolina) on May 20, 2015.

University Policy 101.21 , Organizational Charts
Effective Date: May 8, 2015

Status: Newly Approved

This new University Policy 101.21, Organizational Charts, was developed in consultation with Academic Affairs, and specifically Institutional Research, to comply with various SACS standards requiring that institutions have published organizational structures and charts. This new policy sets forth requirements for each unit on campus to establish and maintain organizational charts both to show reporting lines and unit structure.

University Policy 101.18 , Gifts, Awards, and Prizes
Effective Date: April 14, 2015

Status: Newly Approved

This new University Policy 101.18, Gifts, Awards, and Prizes, is necessitated by federal tax reporting requirements related to gifts, and by the numerous categories of gift recipients. This policy covers the types of awards, gifts and raffles that have occurred on campus and includes the appropriate compliance steps that must be taken when conducting such activities. In addition, the policy clarifies that pursuant to NC law, the University is permitted to hold only two raffles per calendar year. This policy clarifies that any University unit or department is considered “the University” for purposes of the two-raffle limit. 

University Policy 317, Mobile Communication Device Allowances
Effective Date: April 1, 2015

Status: Revised

University Policy 317, Mobile Communication Device Allowances, has been revised to reflect the following:

  • Updated OSBM/IRS guidance makes payment of MCD allowances for “Substantial Non-Compensatory Business Reasons” nontaxable instead of taxable.
  • OSBM guidance also now requires employees to submit specific documentation (e.g., monthly bill) annually to show that the MCD allowance does not exceed expenses actually incurred.
  • Updated definition of MCDs to include smartphones and tablets and clarify that this policy only applies to devices with associated service plans.
  • Clarify definitions of ‘Department’ and ‘Department Head’
  • Make the MCD allowance the primary, preferred ‘option’ for payments by the University related to employee use of MCDs.
  • ITS/Telecommunications will no longer centrally manage University-owned MCDs. Departments must therefore manage any University-owned devices internally and provide business justification documentation to Business Affairs.

University Policy 701, Adverse Weather and Emergency Events
Effective Date: March 26, 2015

Status: Revised

Revisions to University Policy 701, Campus Operation Status, Including Adverse Weather and Emergency Events, clarify provisions regarding teleworking and non-teleworking employees in Sections 3.B and 3.C.

University Policy 805, University Policy Development, Approval, and Publication
Effective Date: March 24, 2015

Status: Newly Approved

This new University Policy 805 establishes clear guidance on how official University Policies should be drafted, reviewed, revised, and approved. The supplemental procedures provide more explicit steps for implementing the new policy.

University Policy 601.18 , Debt Policy
Effective Date: February 2, 2015

Status: Newly Approved

The purpose of the new University Policy 601.18, Debt Policy, is to outline the University’s philosophy on debt resources and establish a framework for approving, managing, and reporting debt.  

University Policy 701, Adverse Weather and Emergency Events
Effective Date: December 19, 2014

Status: Revised

University Policy 701 has been rewritten and renamed, "Campus Operation Status, Including Adverse Weather and Emergency Events," to be consistent with recently revised North Carolina Office of State Human Resources Commission policy.

University Policy 101.23 , Employment-Related Background Checks and Criminal Activity Reporting
Effective Date: December 8, 2014

Status: Revised

Based on feedback received from the university community during the implementation of the policy, and in an effort to create a consistent and comprehensive background check process that promotes a safe campus environment, University Policy 101.23 has been revised to require criminal background checks for all non-faculty employees, including those without Sensitive Duties, at least once every five (5) years.  The revision brings UNC Charlotte in line with best practices in this area, including recommendations contained in the Freeh Report on Pennsylvania State University.

University Policy 102.13 , Tenure Policies, Regulations, and Procedures of the University of North Carolina at Charlotte
Effective Date: December 4, 2014

Status: Revised

These revisions to University Policy 102.13, Tenure Policies, Regulations, and Procedures, incorporate recommendations made by an ad hoc faculty committee created by the Provost to create clarity and consistency in the Reappointment, Promotion, and Tenure process and documents. Those recommendations include adding the definition of “dossier” and clarifying what is contained in the “review file." In addition, revisions to University Policy 102.13 incorporate a recommendation made by the Chancellor and Provost removing the Chancellor from the review process to reflect the current practice of the Provost making final reappointment, promotion, and tenure decisions, with appeals of those decisions going to the Chancellor.

University Policy 407, The Code of Student Academic Integrity
Effective Date: November 6, 2014

Status: Revised

University Policy 407, Code of Student Academic Integrity, has been revised to change the authority to appoint the Chair of the Academic Integrity Board from the Chancellor to the Provost.

University Policy 504, Sexual Orientation
Effective Date: November 5, 2014

Status: Rescinded

This policy was rescinded on November 5, 2014, as it was incorporated into University Policy 501.2, Regulation Regarding Nondiscrimination on the Basis of Sexual Orientation, Gender Identity, or Transgender Status on november 4, 2014.

University Policy 501.1 , Nondiscrimination on the Basis of Disability Regulation
Effective Date: November 4, 2014

Status: New Policy

The new University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination is a broad, all-inclusive nondiscrimination policy that lists all protected statuses and directs students, staff, and faculty to the appropriate procedures for submitting complaints.  The former University Policy 501, Nondiscrimination on the Basis of Disability has become a regulation and has been renumbered as University Policy 501.1, Nondiscrimination on the Basis of Disability Regulation.  

University Policy 501.2 , Regulation Regarding Nondiscrimination on the Basis of Sexual Orientation, Gender Identity, or Transgender Status
Effective Date: November 4, 2014

Status: New Policy

The new University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination is a broad, all-inclusive nondiscrimination policy that lists all protected statuses and directs students, staff, and faculty to the appropriate procedures for submitting complaints. The former University Policy 504, Sexual Orientation has become a regulation and has been renumbered asUniversity Policy 501.2, Regulation Regarding Nondiscrimination on the Basis of Sexual Orientation, Gender Identity, or Transgender Status

University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination
Effective Date: November 4, 2014

Status: Revised

The new University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination is a broad, all-inclusive nondiscrimination policy that lists all protected statuses and directs students, staff, and faculty to the appropriate procedures for submitting complaints.  The former University Policy 501, Nondiscrimination on the Basis of Disability has become a regulation and has been renumbered as University Policy 501.1, Nondiscrimination on the Basis of Disability Regulation.  The former University Policy 504, Sexual Orientation has become a regulation and has been renumbered as University Policy 501.2, Regulation Regarding Nondiscrimination on the Basis of Sexual Orientation, Gender Identity, or Transgender Status

University Policy 410, Policy and Procedure for Student Appeals of Final Course Grades
Effective Date: October 27, 2014

Status: Revised

University Policy 410 has been revised for overall clarity and ease of use for students.  As part of that revision, the procedures set forth in what was previously University Policy 410.1, Request for Review of a Final Course Grade, are eliminated and are instead included within the body of this policy to make the process more transparent.

 

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: October 2, 2014

Status: Revised

This Policy has been revised by the Board of Trustees in accordance with amendments to NC law allowing for a waiver of tuition and fees for three (rather than two) courses per year for certain faculty and staff, provided that the courses do not interfere with normal employment obligations.

University Policy 605.8 , Public Records Requests
Effective Date: August 29, 2014

Status: Revised

This policy has been revised to establish clear procedures for extraordinary public records requests when estimated costs exceed $500.00.  In those cases, the University would require a fifty percent deposit prior to fulfilling any such request.

University Policy 402, Student Education Records (FERPA)
Effective Date: June 30, 2014

Status: Revised

In response to concerns regarding the privacy of student information, UNC Charlotte has revised University Policy 402, Student Education Records (FERPA), by significantly altering the definition of “directory information.”  The following information will no longer be considered directory information under the revised policy:  local and permanent addresses, telephone numbers, participation in officially recognized activities and sports, weight and height of members of athletic teams, and the most recent previous educational agency or institution attended.  Student email addresses, as well as photographs, videos, or other media containing a student’s image or likeness, have been designated under the revised policy as “limited use directory information.”  Use and disclosure of limited use directory information will be restricted to: (1) publication in official University publications or on social media sites or websites hosted or maintained by, on behalf of, or for the benefit of the University, including the University’s online directory and internal email system; (2) University officials who have access, consistent with Family Educational Rights and Privacy Act (FERPA), to such information and only in conjunction with a legitimate educational interest; and (3) external parties contractually affiliated with the University, provided such affiliation requires the sharing of limited use directory information.  In accordance with FERPA regulations, students retain the ability to “opt out” of the directory information and limited use directory information exceptions.

In addition to a handful of minor revisions relating to changes to how the university conducts business, Section III of the Policy was also revised to clarify under what circumstances students may request copies of their records.

University Policy 605.5 , Marketing Communications
Effective Date: June 17, 2014

Status: Revised

These revisions are in response to a report from Internal Audit following a 2011 assessment from an outside consultant that identified areas for improvement in the ways in which UNC Charlotte communicates with its various stakeholders.  In addition, the revisions contemplate the establishment of a University-wide Communications Cabinet.  The title of the policy has also been changed from "Publications" to “Marketing Communications.” 

University Policy 716, Minors on Campus
Effective Date: June 17, 2014

Status: Newly Approved

The purpose of this new policy is to take affirmative steps to safeguard and protect minor children from potential abuse while:

  • Visiting the University campus or attending programs and events offered by UNC Charlotte;
  • Participating in third party programs and activities that utilize campus facilities; or
  • Participating in university-sponsored programs and activities while off-campus. 

University Policy 311, Information Security
Effective Date: June 10, 2014

Status: Revised

UNC Charlotte, along with the entire UNC system, has adopted the ISO/IEC 27002 standard as its policy framework for information security. This revision of University Policy 311 is an initial step in implementing the ISO/IEC 27002 standard. The revised policy will be the overarching information security policy under which information security standards, guidelines, and procedures will be adopted.  Standards and guidelines will be made available online at the ITS webpage as they are approved.

University Policy 405, Hazing
Effective Date: May 19, 2014

Status: Revised

This policy has been revised and rewritten both to expand the coverage of the Policy to all students who may fall victim to or be involved in hazing, and also to fall in line with national best practices.

University Policy 715, Security Cameras
Effective Date: May 16, 2014

Status: Newly Approved

On May 16, 2014, Chancellor Dubois approved a University Policy 715, Security Cameras.  This new policy was developed to:  (1) ensure that the placement and monitoring of security cameras at UNC Charlotte are consistent with the university’s goals of deterring crime and preserving property and public safety; (2) affirm UNC Charlotte’s commitment to an open campus and constitutional privacy; (3) centralize the storage of and access to security camera video; and (4) formalize procedures relating to control, placement, and monitoring of security cameras.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: January 7, 2014

Status: Revised

This Policy is revised in response to recommendations by the current EPA Non-Faculty staff grievance review panel, to make references to the administrative grievance procedure in the policy more clear to both the review panel and grievant. 

University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty
Effective Date: January 7, 2014

Status: Revised

This Policy has been revised and reorganized for clarity.  The former University Policy 102.6 covered FMLA leaves, personal leaves, and educational leaves of absence.  The newly revised Policy addresses only FMLA leave, which is reflected in a new policy title, “Family and Medical Leave for Nine-Month Faculty.”  Personal leaves of absence for nine-month faculty are covered in new University Policy 102.15, Personal (Non-FMLA) Leaves of Absence for Nine-Month Faculty.

University Policy 102.15 , Personal (Non-FMLA) Leaves of Absence for Nine-Month Faculty
Effective Date: January 7, 2014

Status: Newly Approved

This new policy has been developed by Academic Affairs to set forth the terms and conditions of personal leaves of absence for nine-month faculty. Previously, University Policy 102.6, “Leaves of Absence for Members of the Faculty,” included provisions regarding FMLA leave and personal leaves of absence for members of the faculty.  Now the two types of leave are covered by two different policies.  This new Policy 102.15 covers personal leaves of absence for nine-month faculty, and University Policy 102.6 covers Family and Medical Leave for Nine-Month Faculty.

University Policy 101.23 , Employment-Related Background Checks and Criminal Activity Reporting
Effective Date: December 6, 2013

Status: Newly Approved

On December 6, 2013, Chancellor Dubois approved a new University Policy 101.23, Employment-Related Background Checks and Criminal Activity Reporting.  This new policy addresses the University’s need to formalize: (a) when and under what conditions criminal background checks are conducted on University employees, contractors, and volunteers; and (b) when and to whom an employee is expected to report a criminal conviction.

 

University Policy 804, Standards of Ethical Conduct
Effective Date: October 11, 2013

Status: Newly Approved

This new Policy sets forth UNC Charlotte’s commitment to ethical, legal, and professional behavior in all dealings both inside and outside the University.  It is applicable to all members of the University community.

University Policy 702, Weapons on Campus
Effective Date: October 8, 2013

Status: Revised

These revisions are intended to bring this policy into compliance with new State law (HB 937, Session Law 2013-369) permitting concealed handguns in locked vehicles on campus, as well as several other changes in state law since the policy was last revised.  The addition of definitions in the policy further clarifies how the law applies on campus.

University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff
Effective Date: September 18, 2013

Status: Updated

This policy has been updated to include references to a newly created online Notice of Intent to Engage in External Professional Activities for Pay form.

University Policy 704, Animals on Campus
Effective Date: September 18, 2013

Status: Revised

The revisions to this policy address the evolving intersection of several federal statutes, as well as recent case law and federal guidance, and their application in the campus setting.

University Policy 101.13 , RESCINDED
Effective Date: September 5, 2013

Status: Rescinded

This policy has been removed, as it is outdated and no longer relevant under current University policies and practices.

University Policy 706, Alcoholic Beverages
Effective Date: August 26, 2013

Status: Revised

This Policy has been rewritten to address changes in State law and University policies and procedures. The Policy includes updated definitions, approving authorities, and event types and locations, as well as a new Tailgating Policy.

University Policy 707, Smoking on University Property
Effective Date: August 2, 2013

Status: Revised

The revised policy clarifies that “e-cigarettes” and other similar nicotine vapor inhalers are included in the definition of “smoking,” and such inhalers are therefore subject to the provisions of the policy applicable to other lighted tobacco products.    

University Policy 205, Preparation and Sale of Instructional Materials
Effective Date: July 30, 2013

Status: Revised

These revisions emphasize that sale of course packs directly to students is not permitted, while adding clarifying language and referring directly to the conflict of interest and copyright policies rather than restating policy information found in existing policies. The revisions also add language requesting that faculty submit a copy of all course-packs to the campus store, even if they print with off-campus shops.  This provides a convenience for our students by letting them opt to make all their purchases at once – on campus – and allows students to take full advantage of bookstore programs like the tax-free pre-pack service offered in the summer.

University Policy 803, Reporting and Investigation of Suspected Improper Activities and Whistleblower Protection
Effective Date: July 29, 2013

Status: Revised

University Policy 803, Reporting and Investigation of Suspected Improper Activities and Whistleblower Protection, has been revised to include instructions for Board of Trustees members about what actions to take if a Board member receives report a report of alleged improper activities by a University employee.  In addition, ownership of this policy has been transferred from Business Affairs to Legal Affairs.

University Policy 601.6 , Scheduling University Facilities
Effective Date: July 22, 2013

Status: Revised

University Policy 601.6, Scheduling University Facilities, has been revised to provide clarity and to update the names of departments and positions. In addition, revisions have been made in response to suggestions from the  the Chancellor-appointed Integrated Scheduling Committee to address the potential scheduling conflicts that are anticipated with the addition of the football program. 

University Policy 601.4 , Integrated Space Management
Effective Date: July 11, 2013

Status: Revised

This policy has been rewritten to more accurately reflect current practice and to establish University space allocation principles and processes.

University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff
Effective Date: January 22, 2013

Status: Revised

Revisions to this Policy and its supplemental Notice of Intent form are consistent with recent amendments to University Policy 102.2, Conflict of Interest and Commitment, and UNC Board of Governors’ Policy 300.2.2, Regulation 300.2.2.1[R] and Regulation 300.2.2.2[R]

University Policy 101.11 , Staff Employee of the Year
Effective Date: January 9, 2013

Status: Revised

These revisions were necessary because the University has grown considerably in staff size over the years, requiring many employees to assume added responsibilities and workload to keep the campus functioning effectively. The revisions provide additional ways to recognize strong staff contributions, particularly during periods of budget austerity.

University Policy 503, Fighting Words Harassment in the University Community
Effective Date: September 3, 2012

Status: Revised

University Policy 503 has been revised to add, “gender identity or expression” to the list of derogatory references and to add language notifying employees and students where to file a complaint of alleged fighting words harassment.

University Policy 101.24 , Conflicts of Interest and Commitment
Effective Date: August 24, 2012

Status: Revised

This Policy has been revised to bring it into compliance with both the Public Health Service (PHS) policy and UNC Board of Governors Policy 300.2.2.

University Policy 407, The Code of Student Academic Integrity
Effective Date: August 22, 2012

Status: Revised

Revisions to University Policy 407 include an increase in the size of the Academic Integrity Board, adding provisions addressing group work and work done outside the context of an academic course, adding examples of certain types of violations, and clarifying the terms of readmission after expulsion for violation of the Code.

University Policy 202, Final Examinations
Effective Date: July 10, 2012

Status: Revised

This policy has been updated to reflect current practice.  University Policy 202 was initially revised in May 2007 due to changes made in the course schedule and class meeting times.  After the policy change, there remained significant confusion surrounding final examination schedules.  As a result, in Spring 2009 the Office of the Registrar worked with members of the faculty to develop recommendations to resolve the issues related to the final exam schedule.  The resulting recommendation, endorsed by the Associate Deans Council, removed the need for department chairs and associate deans to be involved in the process of changing final exam times.  This became the “practice” beginning in Fall 2009 and has worked smoothly since then.  In addition, an electronic Final Examination Conflict form has eliminated the need for students to obtain the form from the Office of Registrar in person.  Finally, the changes also include reference to the related Academic Calendar policy and the Faculty Council’s recent motion that no activities be required on Reading Day.

University Policy 101.9 , Employee Assistance Program
Effective Date: June 27, 2012

Status: Revised

On June 27, 2012, Chancellor Dubois approved revisions to University Policy 101.9, Employee Assistance Program. These revisions, made in consultation with the Human Resources Department, reflect changes in the EAP vendor and program benefits, and clarify the procedures for self (voluntary) referrals and directed referrals.

University Policy 408, Student Involuntary Protective Withdrawal Policy
Effective Date: March 5, 2012

Status: Revised

The revisions were made in response to amendments to regulations implementing Title II of the Americans with Disabilities Act.

University Policy 101.15 , Additional Compensation for Professional Services to the University
Effective Date: February 22, 2012

Status: Revised

This rewritten University Policy now achieves two objectives: (1) to bring the University into compliance with cost accounting regulations, and (2) simplifies the University’s rules for additional compensation.

University Policy 208, Substantive Change Compliance Policy
Effective Date: February 22, 2012

Status: New

This new University Policy was established to comply with the Southern Association of College and Schools (SACS) requirement that all  SACS institutions have a policy on substantive changes in their programs.

University Policy 302, Web Communications
Effective Date: February 16, 2012

Status: Revised

Changes to the University Policy’s title and the content of the University Policy were made to reflect new web management and processes for both University websites and for University sponsored Social Media.

University Policy 101.20 , Lactation Policy
Effective Date: January 4, 2012

Status: New

The purpose of the University Policy is to provide employees who are nursing mothers with a private place and reasonable break time to express breast milk for a period of up to one year after the birth of the employee’s child.  The policy was prompted by and is in accordance with the Patient Protection and Affordable Care Act (PPACA) and with the policy of the Office of State Personnel.

University Policy 101.5 , Equal Employment Opportunity
Effective Date: December 7, 2011

Status: Revised

Chancellor Dubois approved revisions to University Policy 101.5, Equal Employment Opportunity, and University Policy 505, Sexual Orientation, to reflect a resolution that was formally approved by the Faculty Council on October 27, 2011, bringing these two policies in line with the university’s commitment to nondiscrimination on the basis of gender identity or expression.

University Policy 103.2 , Managing the Performance of Employees Subject to the State Human Resources Act
Effective Date: November 29, 2011

Status: Revised

This University Policy has been revised to meet the new discrimination standards required by law and to ensure that the policy matches the new automated performance evaluation system categories and processes.

University Policy 604.2 , State-Owned Vehicles
Effective Date: November 29, 2011

Status: Revised

The University Policy was rewritten to improve clarity and to make it more concise.

University Policy 310, Laboratory Animals Used for Teaching and Research
Effective Date: November 29, 2011

Status: Revised

Changes to this University Policy include removal of "Laboratory" animals from the title, removal of most of the procedural language and adding a link to the procedures, and a detailed “Responsibilities” section.

University Policy 601.3 , Administrative Support for Professional Obligations
Effective Date: October 3, 2011

Status: Revised

These revisions were made to provide clarity and to add a paragraph informing employees who to contact with questions regarding the policy.  The changes are minor and broaden the tasks administrative staff can provide for business that is not directly related to the university.  The title of the policy was also changed from "Secretarial Time" to "Administrative Support for Professional Obligations."

University Policy 605.8 , Public Records Requests
Effective Date: August 4, 2011

Status: New

This new University Policy establishes clear procedures for responding to public records requests.

University Policy 605.8 , Public Records Requests
Effective Date: June 10, 2011

Status: Rivsed

This revision clarifies that content on the University’s electronic communication systems (ECS) may be released subject to the requirements of the North Carolina Public Records Act.

University Policy 311, Information Security
Effective Date: June 3, 2011

Status: Revised

The revision is intended to reflect the data security challenges faced by the University due to the rapidly-evolving nature of information collection and transmission

University Policy 101.6 , Retirement Procedures and Regulations
Effective Date: May 24, 2011

Status: Revised

This University Policy has been revised because the Retirement Systems Division has extended the time period in which an individual may complete his/her retirement application from 90 days to 120 days.

University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty
Effective Date: March 25, 2011

Status: Revised

This University Policy has been revised to add appropriate reference to the new University Policy 102.12, Faculty Military Leave. 

University Policy 102.12 , Faculty Military Leave
Effective Date: March 24, 2011

Status: Revised

This new University Policy is in accordance with UNC Board of Governors Policy 300.2.8, which requires that each constituent institution adopt policies and regulations in accordance with federal and state law and consistent with the Board of Governors policy.

University Policy 101.5 , Equal Employment Opportunity
Effective Date: February 28, 2011

Status: Revised

This University Policy has been revised to include the prohibition of discrimination on the basis of genetic information.  This addition is required to comply with Title II of the Genetic Information Nondiscrimination Act (GINA). Revised

University Policy 201, University Continuing Education Activities
Effective Date: February 18, 2011

Status: Revised

The revisions to this University Policy reflect current practices and update office titles.

University Policy 311.9 , Regulation Regarding Third Party Data Subject to Contractual Access Restrictions
Effective Date: February 11, 2011

Status: Revised

This regulation creates a procedure for handling electronic research data that is received by UNC Charlotte from third parties and is subject to contractual access restrictions.

University Policy 604.3 , Service Vehicles on Campus
Effective Date: December 20, 2010

Status: Revised

This revision clarifies that Admissions Tour Trams operated by the Office of Undergraduate Admissions are notconsidered Service Vehicles for the purposes of this Policy. The Service Vehicle Restriction Map was also revised to clarify the Service Vehicle restriction on Toby Creek Greenway.

University Policy 102.8 , Administrative Separation and/or Retreat to a Faculty Position
Effective Date: December 10, 2010

Status: Approved

This policy is revised in accordance with corresponding revisions to UNC Board of Governors' policies and regulations.

University Policy 604.3 , Service Vehicles on Campus
Effective Date: November 9, 2010

Status: Approved

This University Policy has been revised to address changes in the number and types of service vehicles and to more clearly describe proper and improper use of Service Vehicles.

University Policy 408, Student Involuntary Protective Withdrawal Policy
Effective Date: October 22, 2010

Status: Approved

This new University Policy establishes a process and procedures for the involuntary withdrawal of students who, for reasons pertaining to mental or physical health, engage in behavior that presents a direct threat of harm to themselves, to others, to property, or substantially disrupt the learning or working environment of The University of North Carolina at Charlotte.

University Policy 101.8 , Personnel Records
Effective Date: October 1, 2010

Status: Approved

These revisions reflect statutory amendments to NCGS §126-23 (pp.15-16) that went into effect October 1, 2010.

University Policy 601.12 , Acquisition of Surplus, Excess, Gift, and Grant Property
Effective Date: September 27, 2010

Status: Revised

This revision from Business Affairs updates department names and identifies the responsibilities for accountability as residing with the Controller’s Office.

University Policy 314, Centers and Institutes
Effective Date: September 24, 2010

Status: Revised

This revision establishes (1) that centers and institutes at UNC Charlotte are established and discontinued by the Board of Trustees, rather than the Chancellor; (2) that the director of each new center or institute will be appointed in accordance with the procedures developed under this Policy; and (3) that the Vice Chancellor for Research and Economic Development will ensure that those procedures meet all requirements of Regulation 400.5[R] of The University of North Carolina.

University Policy 703, Environmental Health and Safety (EH&S)
Effective Date: September 23, 2010

Status: Revised

Revisions to this University Policy are necessary to conform to the restructuring of the Environmental Health & Safety unit within Risk Management Safety and Security.

University Policy 101.7 , Workers' Compensation
Effective Date: September 14, 2010

Status: Revised

These revisions were recommended by Environmental Health and Safety to (1) reference the accident report form used by that office; (2) reference Personnel Information Memorandum #26; (3) clarify where employees should be treated when injured; and (4) provide information about the role of the state-selected third party administrator.

University Policy 409, Religious Accommodation for Students
Effective Date: August 27, 2010

Status: Revised

This University Policy was developed in response to a recently-enacted North Carolina law, codified at NC General Statute 116-11(3a), which requires UNC Charlotte to (1) authorize a minimum of two excused absences each academic year for religious observances required by the faith of a student; and (2) provide students the opportunity to make up any tests or other work missed due to an excused absence for a religious observance. In order to facilitate compliance with this new law while mitigating the burden on faculty, the Policy establishes a procedure for students to request accommodations for religious observances through the submission of a request form prior to the census date of each semester. The final Policy will be issued in the near future.

University Policy 602.4 , Handling Cash, Checks, and Other Monetary Receipts
Effective Date: August 18, 2010

Status: Revised

The revisions to this University Policy clarify the Daily Deposit Act requirements, ensure the University Policy is in accordance with our own Cash Management Plan, and remove the provisions regarding the need to inventory and account for preprinted ticket stock, since tickets for events conducted on campus are now generated through point of sale and other electronic methods.

University Policy 602.2 , Solicitation and Acceptance of Gifts
Effective Date: August 3, 2010

Status: Revised

Revisions were made to this University Policy to clarify that all gift solicitations must be coordinated with and approved by the Development Office. The Development Office will consult with the relevant faculty when a proposed gift affects the academic curriculum. The policy also consolidates specific provisions applicable to gifts of materials to the Library’s Special Collections.

University Policy 601.8 , Appropriate Use of University Funds
Effective Date: June 15, 2010

Status: Revised

This new University Policy identifies permissible and impermissible uses of various types of University funds.

University Policy 704, Animals on Campus
Effective Date: March 9, 2010

Status: Revised

This University Policy has been revised and expanded to specifically address the presence on campus of service animals, service animals in training, domestic or therapy animals, and feral or wild animals. The Policy sets forth responsibilities of the campus community and certain officers on campus, as well as consequences for violation of the Policy.

University Policy 207, Policy on Admission to the University
Effective Date: February 5, 2010

Status: New

This new University Policy sets forth the bases for selection of students and the procedure for applicants to appeal denials of admission.

University Policy 803, Reporting and Investigation of Suspected Improper Activities and Whistleblower Protection
Effective Date: February 4, 2010

Status: Revised

This new University Policy sets forth policy and procedures related to reporting suspected improper activities by University employees and protecting those members of the University community who report such improper activities from retaliation.

University Policy 707, Smoking on University Property
Effective Date: January 20, 2010

Status: Revised

The revision prohibits smoking within 100 linear feet of any university building (the maximum currently allowed by law) with the exception of designated smoking areas.

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: December 17, 2009

Status: Revised

This University Policy was revised in compliance with recent changes to North Carolina law (N.C.G.S. 116-143(d)) allowing waiver of tuition for only two (rather than three) courses per academic year for certain faculty and staff.

University Policy 705, Food Storage and Preparation
Effective Date: November 16, 2009

Status: Revised

The revisions to this University Policy add new language to clarify some procedures and regulations, provide additional guidelines for food preparation, and update the names of Business Affairs’ units.

University Policy 101.11 , Staff Employee of the Year
Effective Date: November 11, 2009

Status: Revised

This University Policy was revised to reflect a change to the Office of State Personnel Manual, which allows that the criterion of two or more years of continuous service for staff employee of the year awards may be waived if an employee has engaged in an act that meets the criteria of safety/heroism as set forth by the Office of State Personnel.

University Policy 101.14 , Voluntary Shared Leave Program
Effective Date: November 11, 2009

Status: Revised

This University Policy was revised to add that compensatory time, along with the previously stated sick, vacation/annual leave, and bonus leave must be exhausted prior to receiving an additional leave transfer from another employee.

University Policy 602.7 , Travel Authorization and Reimbursement
Effective Date: October 20, 2009

Status: Approved

With the completion of the Travel Procedure Manual, Business Affairs has developed this new University Policy on Travel Authorization and Reimbursement to serve as an overarching statement regarding the purpose and scope of the travel manual, and the responsibilities of University employees while in travel status as well as the responsibilities of individuals and offices that participate in the travel authorization and reimbursement process. This is the University’s initial University Policy and procedure manual related to University travel, and it documents in one place the related federal, state, and University requirements.

University Policy 317, Mobile Communication Device Allowances
Effective Date: September 23, 2009

Status: Revised

Chancellor Dubois approved University Policy 125, Mobile Communication Devices, on September 8, 2009, effective September 23, 2009. This new policy was developed to address the use of mobile communication devices to conduct University business and the confusion surrounding various state and federal regulations regarding the use of such devices. This policy establishes guidelines for the use, documentation, and payment for these devices.

University Policy 605.4 , Legal Holds
Effective Date: August 14, 2009

Status: Revised

This new University Policy sets forth the policy and procedures related to retention of University records subject to a legal hold due to either a discovery order or pending or anticipated litigation.

University Policy 402, Student Education Records (FERPA)
Effective Date: June 5, 2009

Status: Revised

University Policy 402, Student Records, has been revised to reflect the U.S. Department of Education's amendments to the regulations implementing the Family Educational Rights and Privacy Act (FERPA), which went into effect on January 8, 2009.

University Policy 304, Electronic Communication Systems
Effective Date: May 26, 2009

Status: Revised

This policy is revised to add reference to the University electronic mail signature standards.

University Policy 602.1 , Direct Deposit of Pay
Effective Date: May 8, 2009

Status: Approved

In order to promote a more efficient and cost-effective payment process, this new University Policy mandates direct deposit enrollment for all individuals paid through UNC Charlotte’s payroll system.

All UNC Charlotte employees who are receiving their pay by paper check shall be required to enroll in direct deposit by entering their direct deposit information into Banner Self-Service or by completing and submitting the Direct Deposit Enrollment and Change Form to Payroll prior to June 1, 2009. In accordance with federal requirements regarding direct deposit of payroll, UNC Charlotte employees may select the financial institution of his/her choice to accommodate the receipt of direct deposit payments.

All employees currently receiving their pay by direct deposit shall continue to be enrolled in the University’s direct deposit program.

University Policy 604.1 , Operation of Vehicles on University Business
Effective Date: May 4, 2009

Status: Revised

University Policy 604.1, Operation of Vehicles on University Business, has been revised to clarify that the Safety and Environmental Health Offices carries approval authority over the operation of certain special services vehicles on University business.

University Policy 101.8 , Personnel Records
Effective Date: February 13, 2009

Status: Revised

University Policy 101.8, Personnel Records, has been revised to reflect changes to the North Carolina Personnel Records Act (N.C.G.S. § 126 22 et seq.) and The University of North Carolina Board of Governors Policy Manual (UNC Policy 1100.3).

Additional changes to the policy statement address how and where personnel files for SPA staff should be retained on the occasion of an inter-departmental transfer.

University Policy 605.3 , Retention, Disposition, and Security of University Records
Effective Date: January 9, 2009

Status: Revised

University Policy 605.3, Retention, Disposition, and Security of University Records, informs members of the University community about their duties and responsibilities with regard to the retention, disposition, and security of University records. The revisions clarify the status of Associated Entity records and strengthen instructions about the retention/disposition of records involved in audit or investigative proceedings.

University Policy 601.2 , Library Privileges
Effective Date: January 5, 2009

Status: Revised

University Policy 601.2, Library Privileges, is revised to clarify certain terms and to update the policy in accordance with current practices and procedures.

University Policy 302, Web Communications
Effective Date: August 29, 2008

Status: Revised

The Chancellor has approved an additional revision to the recently revised Code of Student Responsibility to add the following as prohibited conduct: Commission of an act, or an attempt to commit an act, that: (i) is classified as a felony under North Carolina law; (ii) would be in violation of the General Statutes of the State of North Carolina; or (iii) would be in violation of any federal law.

University Policy 407, The Code of Student Academic Integrity
Effective Date: August 24, 2008

Status: Revised

The Code of Student Academic Integrity has undergone a number revisions, including clarifying the applicability of the Code in grade replacement and withdrawal situations; clarifying faculty obligations to pursue academic integrity cases; clarifying that when an accused student is a graduate student, the faculty and student members of the hearing panel must include graduate faculty and a graduate student, respectively; and clarifying certain hearing and records retention procedures.

University Policy 402, Student Education Records (FERPA)
Effective Date: May 15, 2008

Status: Revised

The revisions to this University Policy add certain offices to the list of offices with a legitimate educational interest so that those offices will be able to access and share relevant student records in performing their work.

University Policy 707, Smoking on University Property
Effective Date: April 30, 2008

Status: Revised

This University Policy has been entirely rewritten to bring it in line with recent legislation and to provide members of the campus community with a more significant degree of protection from exposure to second-hand smoke.

University Policy 103.1 , Classification of Positions Subject to the State Human Resources Act
Effective Date: March 20, 2008

Status: Revised

Chancellor Dubois has approved revisions to this University Policy, effective January 1, 2008, that are legally required by new provisions in the North Carolina Office of State Personnel Equal Employment Opportunity Policy.

University Policy 103.1 , Classification of Positions Subject to the State Human Resources Act
Effective Date: March 20, 2008

Status: Revised

This University Policy is revised to conform with changes brought about by the implementation of career banding, now being implemented in phases to replace the old grade and class system.

University Policy 601.15 , Control and Management of University Equipment and Other Property
Effective Date: November 29, 2007

Status: Revised

The revisions to this University Policy are intended to better control the volume of items the University is currently tracking through inventory. Specifically, the revisions increase the University’s fixed assets tracking and inventory threshold to $5,000. Previously the threshold was $5,000 for all equipment with the exception of laptops and data projectors, which had a $1,500 limit. In addition, under guidance provided by the State Controller, the University is required to track and inventory only property, plant, and equipment items costing $5,000 and above, but the University is free to set a lower threshold. Due to resource constraints, the University is opting to move the threshold for all property, plant, and equipment items to $5,000.

University Policy 601.9 , Sales, Solicitations, Distribution of Materials, and Campus Displays
Effective Date: November 14, 2007

Status: Revised

Revisions to University Policy 601.9 have been made to add more explicit provisions governing sales on campus. Specifically, proposed revisions to the Policy provide specific conditions under which Affiliated Groups and Non-Affiliated Groups may use University facilities to carry out sales and/or sales solicitation or sales promotion activities on the University campus. Accordingly, revision is also proposed for the policy title, adding the term “Sales” at the beginning.

University Policy 605.1 , Dissemination of News
Effective Date: September 24, 2007

Status: Revised

The Chancellor has revised this University Policy to bring it into line with current practice.

University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination
Effective Date: July 17, 2007

Status: Revised

This University Policy has been revised to:

Clarify students’ responsibility to identify themselves to the Office of Disability Services as soon as they are aware that they require assistance;

Clearly state that while the University will strongly consider requests from students that a specific type of assistive technology or academic support be provided, the University maintains the right to make a final decision about its choice of such educational aid;

Clarify procedures for bringing complaints of discrimination based on disability; and

Update office and officer titles.

University Policy 202, Final Examinations
Effective Date: May 23, 2007

Status: Revised

University Policy 202 has been revised to account for the fact that all grades are now submitted electronically so there is more flexibility in when the grades are due.

University Policy 801, Violation of University Policy
Effective Date: April 9, 2007

Status: Revised

This University Policy has been revised to update and clarify its language.

University Policy 601.11 , Purchasing Policy
Effective Date: April 7, 2007

Status: Revised
University Policy 316, Export Control
Effective Date: March 28, 2007

Status: Approved

This University Policy has been enacted to ensure the University's compliance with all United States export control laws and regulations.

University Policy 601.4 , Integrated Space Management
Effective Date: March 20, 2007

Status: Revised

This University Policy has been revised to account for organizational and system changes within the University and the addition of research to the University’s mission; to prescribe responsibilities with regard to alteration and renovation of space; and to provide a process for requests for additional space.

University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse
Effective Date: March 15, 2007

Status: Revised

The revisions toUniversity Policy 87 are intended to update references and titles, add a reference to the federal Drug Free Workplace Act, clarify the role of the Counseling Center, and rectify some ambiguities in language.

University Policy 101.9 , Employee Assistance Program
Effective Date: March 15, 2007

Status: Revised

The revisions to University Policy 101.9 reflect changes in the Employee Assistance Program, namely, replacement of references to the Counseling Center with a third party behavioral health organization, Deer Oaks.

University Policy 605.2 , Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA
Effective Date: January 11, 2007

Status: Revised

This University Policy has been revised both to to bring it in line with current practice and in response to a recent internal audit.

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: December 11, 2006

Status: Revised

This University Policy has been revised to conform with changes to UNC Board of Governors Policy 1000.2.2and Regulation 1000.2.2.1[R], which increase the number of classes for which constituent institutions may waive tuition from two to three per year. A few additional changes have been made for clarification.

University Policy 402, Student Education Records (FERPA)
Effective Date: October 19, 2006

Status: Revised

This University Policy has been revised as follows:

  1. Additional University officials are listed as those with “legitimate educational interest” who, under FERPA, may have access to student education records without prior consent of the student. (See Section II.B.2)
  2. Addition of the requirements for the University to make and keep records of requests for and disclosures of education records, as required be the FERPA regulations at 34 CFR 99.31. (See Section II.D)
  3. Addition to the list of circumstances allowing disclosure of education records without prior written consent of the student: (1) Federal, State, and Local Officials and Educational Authorities, and (2) certain organizations for the purposes of Institutional Studies, as required by the FERPA regulations at 34 CFR 99.31. (See new Sections II.B.12 and II.B.13)
  4. Addition of the list of disclosures for which the University does not need to keep records those disclosures to a party seeking or receiving the records as directed by a Federal grand jury or other law enforcement subpoena when the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed, as required by the FERPA regulations at 34 CFR 99.32. (See new Section II.D.5)

University Policy 602.2 , Solicitation and Acceptance of Gifts
Effective Date: August 31, 2006

Status: Revised

This University Policy is revised primarily to bring it into compliance with current practice and recent organizational changes to the University and the UNC Charlotte Foundation..

University Policy 602.6 , Cost Sharing in Sponsored Programs
Effective Date: June 22, 2006

Status: New

This University Policy addresses mandatory vs. voluntary cost sharing, and distinguishes between voluntarycommitted cost sharing and voluntary uncommitted cost sharing. These are important distinctions, and faculty who are anticipating cost sharing in proposal budgets should review this new Policy.

University Policy 101.5 , Equal Employment Opportunity
Effective Date: July 1, 2005

Status: Revised

This University Policy authorizes the Director of the Office of Continuing Education, Extension, and Summer Programs to provide a discount, not to exceed 50%, on the registration fee for courses offered by that office to be charged to any "qualified employee," as that term is defined in the policy.

University Policy 206, Continuing Education Discount Program
Effective Date: July 1, 2005

Status: Revised

Revision Effective: March 4, 2005

Policy Effective: July 1, 2005

The title of this Policy has been revised to more accurately reflect its subject.

University Policy 101.15 , Additional Compensation for Professional Services to the University
Effective Date: June 29, 2005

Status: Revised

This Policy Statement has undergone a complete overhaul to provide clarity and more specificity about the various types of additional compensation that may be permitted. The new title of the Policy reflects this broader scope: “Additional Compensation for Professional Services to the University.”

One of the major changes is that while the previous Policy limited all types of additional compensation to 3/9 of the salary base for 9-month faculty, the revised policy allows other types of incidental compensation and compensation for summer teaching, without specifying a limit. Instead, the process requires pre-approval and all one-time payments require a memo of justification for both the activity and the compensation amount for the activity. The Policy also sets forth the conditions required for 12-month staff to receive additional compensation.

A new appendix provides a quick reference guide indicating the types of additional compensation available based on employment category.

Finally, the policy is revised to comport with the new Board of Governors Policy 300.2.13 (http://www.northcarolina.edu/content.php/legal/policymanual/uncpolicymanual_300_2_13.htm).

University Policy 701, Adverse Weather and Emergency Events
Effective Date: June 29, 2005

Status: Revised

The changes to this University Policy clarify which positions are deemed to be Essential Personnel for purposes of reporting during inclement weather and other unusual conditions. The changes also encourage department heads to provide food and shelter for Essential Personnel when they must report to campus in order to address problems previously faced by personnel who, due to weather, could not return home or retrieve food. The changes also address how employees who are paid on an hourly basis and who do not earn leave credit will be paid for periods when the University is closed or when the employee believes that travel is unsafe.

University Policy 101.9 , Employee Assistance Program
Effective Date: May 30, 2005

Status: Revised

This Policy required revision because the State has eliminated its administration of the Employee Assistance Program. As a result, the UNC Charlotte Counseling Center has become the University’s sole resource in employee disciplinary cases in which the University finds it necessary to mandate employee counseling as a condition of continued employment. These revisions are intended to articulate the role of the Counseling Center in addressing such employee issues without compromising the Counseling Center’s ability to provide services to students

University Policy 101.19 , Accounting for Annual Leave for FLSA-Exempt Employees Who Earn Leave*
Effective Date: April 25, 2005

Status: Revised

This Policy replaces PIM-47. It converts some longstanding operating rules for reporting annual leave into a University Policy Statement so that affected employees have a readily-available reference.

University Policy 314, Centers and Institutes
Effective Date: December 3, 2004

Status: Approved

This policy provides that at UNC Charlotte centers and institutes are established or discontinued at the discretion of the Chancellor, following review or evaluation by the Centers & Institutes Committee and recommendation by the Provost. The process is managed by the Vice Chancellor for Research and Economic Development in accordance with procedures established by the Centers and Institutes Committee.

University Policy 404, Death of a Student
Effective Date: October 25, 2004

Status: Revised

This University Policy is revised to add the Career Center to the list of office on campus that the Vice Chancellor for Student Affairs should contact upon notification of the death of a student. In addition, several other office names and required actions are clarified.

University Policy 304, Electronic Communication Systems
Effective Date: September 24, 2004

Status: Revised

The revisions to this University Policy broaden the coverage of the policy from “electronic mail” to all “electronic communication systems” to ensure the appropriate use of all the University’s electronic communication systems (not only email) by its students, faculty, and staff. Accordingly, the title of the Policy has been changed to "Electronic Communication Systems.” Electronic communication systems are defined as tools provided by the University to complement traditional methods of communication and to improve education and administrative efficiency.

University Policy 601.10 , Surplus Property Procedures
Effective Date: July 15, 2004

Status: Revised

The revisions to this University Policy are based on new accounting/reporting requirements for public universities under Governmental Accounting Standards Board (GASB) Statements #203 and #603.1. These new requirements include tracking and reporting building and infrastructure assets. The revisions are intended to strengthen the policy with regard to accountability for lost or stolen assets. The revisions also include State and University requirements policies and procedures for operating a surplus property store on campus.

University Policy 601.15 , Control and Management of University Equipment and Other Property
Effective Date: June 4, 2004

Status: Revised

The revisions to this University Policy are intended to better control the volume of items the University is currently tracking through inventory. The Office of State Controller guidelines allow the University to select inventory levels at four different thresholds. These recommended revisions comply with Office of State Controller requirements.

University Policy 601.16 , Facilities and Administrative Costs
Effective Date: May 31, 2004

Status: Approved

Facilities and Administrative (F&A) (also known as indirect or overhead) costs are the general support expenses relating to research and sponsored programs that are incurred for common objectives of the University and therefore cannot be readily identified with a particular sponsored award. This new policy provides that F&A costs will be reimbursed by a federal sponsoring agency at their UNC Charlotte negotiated F&A rate. The University expects all non-federal sponsored programs to be reimbursed for their full costs, both direct and F&A.

University Policy 303, Network Security-REPLACED BY Standard for Communications Security
Effective Date: May 21, 2004

Status: Revised

This University Policy is revised to add a provision permitting the University to monitor data traffic to safeguard the integrity of the University's computing and electronic communication resources and to minimize the risks to both those resources and the end users of those resources. Specifically, the revision allows ITS to monitor data traffic and to access, retrieve, read, and/or disclose data communications when there is reasonable cause to suspect a violation of applicable University policy or criminal law, or when monitoring is otherwise required by law. The new language in this University Policy will also be included in a network logon banner, so that users are notified of the potential data traffic monitoring when they log onto the University network

University Policy 102.5 , Emeritus Faculty
Effective Date: May 11, 2004

Status: Revised 102.5

Revisions to University Policy 102.5 reflect changes based on “Personnel Management Flexibility to Appoint and Fix Compensation of EPA Positions, Further Delegations from the Chancellor,” dated March 2003.

That document provides: “Emeritus Faculty status must be approved by the Chancellor upon nomination by the Department Chair and recommendation by the Dean, and Provost.” The Office of the President has confirmed that under personnel management flexibility, the authority to approve emeritus faculty appointments is delegated from the Board of Trustees to the Chancellor.

The revisions reflect the Chancellor’s authority to make final decisions on appointment of emeritus faculty.

University Policy 102.8 , Administrative Separation and/or Retreat to a Faculty Position
Effective Date: March 5, 2004

Status: Revised

This new University Policy is established as required by The University of North Carolina Board of Governors Policy 300.1.6 and Regulation 300.1.6[R].

This University Policy covers voluntary and involuntary relinquishments of duties by Senior Academic and Administrative Officers, as identified at UNC Charlotte in University Policy 81, with the exception of the Chancellor. In accordance with Board of Governors Policy 300.1.6 and Regulation 300.1.6[R], University Policy 78 addresses four circumstances of voluntary and involuntary relinquishments of duties by SAAOs (other than the Chancellor): retreat to a faculty position, reappointment of an administrator without faculty retreat rights, separation from the University, and retirement.

University Policy 602.3 , Petty Cash Fund and Change Fund Policy
Effective Date: January 21, 2004

Status: Approved

This new University Policy addresses petty cash funds and change funds. The old petty cash "policy" consisted of a single paragraph withinUniversity Policy 50, “Purchasing Policy,” and was inadequate to address the various ways petty cash is being used on campus. Specifically, the single paragraph in University Policy 50 did not address issues of accountability, security, replenishment, appropriate uses of petty cash funds and change funds, all of which have been addressed in this new policy.

University Policy 701, Adverse Weather and Emergency Events
Effective Date: November 17, 2003

Status: Revised

The revisions to this University Policy add new provisions regarding accounting for lost time when the University is on a delayed schedule and clarify existing provisions regarding accounting for lost time when the University is closed or classes are canceled. The revisions also specify that faculty and non-faculty employees who telework or work in alternate locations not affected by the adverse weather or unusual conditions are expected to work their normal schedule. Finally, the term “hazardous” in the title and text of the University Policy is changed to "adverse,” to correlate with the terminology of the State policy.

University Policy 402, Student Education Records (FERPA)
Effective Date: July 14, 2003

Status: Revised

These revisions correspond with the Registrar's practice of releasing a student's directory information previously withheld at the student's request only after the Registrar receives the student's written authorization to do so. Formerly, if the student filed the necessary form requesting that the Registrar not release directory information, that request expired after one year. The change provides better Registrar management of student requests to withhold directory information.

University Policy 101.24 , Conflicts of Interest and Commitment
Effective Date: June 30, 2003

Status: Revised

Revisions eliminate the requirement that administrators provide the Chancellor with an Annual Report Summary ("ARS") about submission of EPA departmental conflicts of interest forms. However, each full-time and part-time EPA employee will continue to submit the "Annual Evaluation Form for Possible Conflicts of Interest" as required by the Board of Governors.

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: April 7, 2003

Status: Revised

Revisions clarify the tuition privilege for eligible faculty and staff during the summer instructional period (one course over the entire summer), and make minor grammatical changes.

University Policy 605.2 , Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA
Effective Date: April 7, 2003

Status: Revised

HIPAA is a 1996 federal statute with many purposes related to health care information. The new University policy statement primarily affects matters of privacy and confidentiality of health care information related to the health care activities of the Brocker Health Center and certain university offices that provide support services to Brocker Health Center.

University Policy 305, Securing Rights to Perform Music
Effective Date: March 3, 2003

Status: Revised

Revisions include

  1. Agreements with music performance licensing agencies are available for inspection in the Budget Office,
  2. Printed musical programs for live performances should be forwarded to the Budget Office before or within five days after such performance,
  3. “Appendix A – Report of Musical Performance” and “performance fees” has been eliminated,
  4. Records of musical performances will be maintained by the Budget Office, and
  5. Questions regarding this policy or proper interpretation of the law should be directed to the Office of the University Attorney.

University Policy 601.15 , Control and Management of University Equipment and Other Property
Effective Date: January 16, 2003

Status: Revised

This University Policy was revised to clarify and emphasize the University's responsibility to protect and preserve all University Property. Such revisions include provisions requiring that all University employees have the obligation to report actual or attempted arson, damage, theft, embezzlement, or misuse of any State-owned personal property, buildings or other real property. These revisions are partly in response to heightened scrutiny of state agency loss-control measures by North Carolina Executive Branch officials.

University Policy 101.15 , Additional Compensation for Professional Services to the University
Effective Date: January 6, 2003

Status: Revised

A revision to this University Policy clarifies that full-time faculty and EPA staff salaries can be approved by the Chancellor and Board of Trustees.

University Policy 308, Research Relations with Private Enterprise and Publication of Research Findings
Effective Date: December 26, 2002

Status: Revised

Revisions to this University Policy 1) set out the basic subject matter of the Board of Governors' policy; 2) require that the Office of the Associate Provost for Research ensure that approved research proposals comply with the University policy; and 3) stress the need to coordinate through the Associate Provost for Research any agreement that improperly restricts the freedom of faculty and students to publish research findings.

University Policy 101.16 , Research Appointments
Effective Date: December 26, 2002

Status: Revised

In these revisions 1) the term "Research Postdoctoral Fellow" has been changed to "Postdoctoral Fellow;" 2) the word "should" has been changed to "must" to reflect the requirement that Postdoctoral Fellows hold a doctoral degree or the equivalent; and 3) language has been added to clarify the process for hiring Postdoctoral Fellows.

University Policy 102.9 , Senior Academic and Administrative Officers
Effective Date: December 10, 2002

Status: Revised

This University Policy was revised to reflect the "College of Nursing" name change to the "College of Health and Human Services."

University Policy 708, Utility Outages
Effective Date: December 10, 2002

Status: Revised

This University Policy was revised to reflect the "College of Nursing" name change to the "College of Health and Human Services.

University Policy 714, Biosafety
Effective Date: October 28, 2002

Status: Revised

The revisions to this University Policy emphasize and better define how the biosafety process is managed on campus by addressing

  1. Institutional committee responsibility for approval, registration, use, handling, and management of biohazardous agents and recombinant DNA molecules;
  2. Investigator responsibility for approval, registration, possession, and use of biosafety level 2 agents, biosafety level 3 agents, Select Agents, and recombinant DNA;
  3. Responsibilities of the Office of Research Services; and
  4. The list of biohazardous agents designated as "Select Agents" in the Code of Federal Regulations. That list is provided as Attachment A to the policy statement.  UNC Charlotte currently does not use or contemplate use of any Select Agents.  If a request for use of a Select Agent arises in the future, procedures must be implemented to comply with federal regulations applicable to that group of agents.

University Policy 102.11 , Non-Salary Compensation for Employees Exempt from the State Human Resources Act
Effective Date: September 27, 2002

Status: Revised

This University Policy revision includes the requirement that the President of the University of North Carolina has the authority to make all decisions concerning non-salary compensation to be provided to the Chancellor.

University Policy 307, Responsible Use of University Computing and Electronic Communication Resources-REPLACED BY Standard for Responsible Use
Effective Date: September 27, 2002

Status: Revised

This University Policy is revised to add two new sections: “Authorization” and “Appropriate Uses,” in addition to adding a list of activities that constitute violations of the policy. The new section on Authorization sets forth the function of the user ID and password. The section on Appropriate Uses provides a list of examples of uses of computing and network resources that the University encourages. The Policy provides specific examples of policy violations to assist users in identifying inappropriate uses.

University Policy 302, Web Communications
Effective Date: September 27, 2002

Status: Revised

This new University Policy sets standards for responsible use of the University website, web page format, accessibility, links to non-University websites, use of the University name and registered marks on the University website, hosting of websites for external entities, University data, and individual web pages on the University website.

University Policy 303, Network Security-REPLACED BY Standard for Communications Security
Effective Date: September 27, 2002

Status: Approved

This new University Policy is intended to ensure secure and reliable network access and performance for the University community. It addresses Internet addressing and domain services, network connections, internal services, network security, monitoring and auditing. The Policy also sets forth enforcement procedures and provides for the Chancellor to appoint a Network Security Committee to review the Policy on a regular basis and to ensure that it may be fairly interpreted and enforced.

University Policy 304, Electronic Communication Systems
Effective Date: September 27, 2002

Status: Revised

The purpose of this new University Policy is to ensure the appropriate use of the University’s email systems by its students, faculty, and staff.  It addresses personal use of email, limitations on the use of email, archiving email, official University email communications, and user responsibilities.

University Policy 601.14 , Proprietary Software
Effective Date: September 27, 2002

Status: Revised

This University Policy is revised to add provisions related to copying software, complying with software license agreements, and monitoring of software inventory on University computers.

University Policy 311, Information Security
Effective Date: September 27, 2002

Status: Revised

The title of this University Policy is revised to add the words “Access and,” which more precisely describes the purpose of the policy.  The policy is simplified and clarified by removing references to “Owners” and assigning all such responsibilities to either Users or Custodians.

University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse
Effective Date: July 8, 2002

Status: Revised

Major revisions to this University Policy update information about local resource agencies, eliminate the responsibilities of the Substance Abuse Prevention Committee, and correct minor grammatical errors.

University Policy 404, Death of a Student
Effective Date: July 8, 2002

Status: Revised

Revisions to this University Policy deal specifically with the death of international and ELTI students, include distance-education students, and add additional follow-up activities to be coordinated by the Vice-Chancellor for Student Affairs.

University Policy 605.7 , Open Meetings Requirements
Effective Date: July 8, 2002

Status: Revised

This update clarifies where public bodies should file official copies of minutes and general accounts of closed session meetings.

University Policy 605.7 , Open Meetings Requirements
Effective Date: July 8, 2002

Status: Revised 605.7

This update clarifies where public bodies should file official copies of minutes and general accounts of closed session meetings.

University Policy 102.11 , Non-Salary Compensation for Employees Exempt from the State Human Resources Act
Effective Date: June 7, 2002

Status: Approved

This new University Policy provides that the Board of Trustees is authorized to determine items of non-salary compensation for the Chancellor, and that the Chancellor is authorized to determine such items for other employees.

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: June 7, 2002

Status: Revised

The revisions to this University Policy provide for the tuition waiver to include tuition and course fees, and extend the tuition and fees waiver to summer school courses for regular academic credit, which are receipts-supported.  Such waiver is not permitted for any other receipts-supported course unless the Provost has approved that course in advance as eligible for such treatment.  A revised form for applying for this benefit can be picked up from the Human Resources Department.

University Policy 306, Research Utilizing Human Subjects
Effective Date: June 5, 2002

Status: Revised

Revisions to this University Policy

  1. change the name of the committee that reviews proposed research with human subjects to the Institutional Review Board for Research on Human Subjects (“IRB”),
  2. designate the Associate Provost for Research to appoint members of the IRB committee (rather than the Provost), and
  3. add the new regulatory requirement that all investigators named in the protocol, including students, complete approved training on the use of human subjects in research.

University Policy 402, Student Education Records (FERPA)
Effective Date: May 8, 2002

Status: Revised

The word “class” was added to the definition of “Directory Information” to make it consistent with what currently appears in the University Catalog.

University Policy 603.2 , Contracting with State Employees or Relatives of State Employees
Effective Date: May 8, 2002

Status: Revised

This revision involves adding the North Carolina Administrative Code requirement that purchases must be pre-approved by the State Procurement Office before they are made from or through individuals who are also University or State of North Carolina employees.

University Policy 407, The Code of Student Academic Integrity
Effective Date: February 22, 2002

Status: Revised

Minor revisions made by the Faculty Council make specific provisions for graduate students.

University Policy 301, Patent Policy
Effective Date: February 22, 2002

Status: Revised

Revisions to the University Policy a) simplify the document without altering its intent, b) include current operating procedures and practices of the Office of Technology Transfer, c) replace text that is redundant with text in the associated Board of Governors’ policy, and d) provide a web-based link to that policy.Language has been removed that required certain recommendations made by the Patent Committee be approved in writing by the Chancellor.

University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff
Effective Date: January 18, 2002

Status: Revised

The revisions a void repeating language from the Board of Governors’ policy that is now easily accessible by the entire campus community via the Internet.The result is a much shorter version of the Policy.

University Policy 407, The Code of Student Academic Integrity
Effective Date: December 17, 2001

Status: Revised

Revisions address the composition of the Academic Integrity Board (AIB) by increasing the number of faculty members serving on the AIB from twelve to thirteen to account for the addition of the new College of Information Technology. Additionally, to be consistent with recent changes in the UNC Charlotte Tenure Policies and Regulations, the number of faculty members appointed from each college is in proportion to the number of full-time faculty members with professorial rank in each college. Finally, the authority to appoint members to the AIB other than the Chair is delegated to the Senior Associate Provost.

University Policy 101.6 , Retirement Procedures and Regulations
Effective Date: November 19, 2001

Status: Revised

Substantive revisions reflect a department name change, an update to the Optional Retirement Program and investment carriers, a requirement that employees who are members of TSERS file an application for retirement at least 90 days prior to the established retirement date, removal of an obsolete paragraph from the policy, a reference to the Phased Retirement Program and modified procedures.

University Policy 602.1 , Direct Deposit of Pay
Effective Date: November 7, 2001

Status: Revised

Revisions reflect that 1) Computing Services will maintain an up-to-date list and reference file of supported software packages licensed to the University, which will be available for inspection by any member of the University community, 2) Business Affairs will maintain a list of software licensed by individual departments within the University, and 3) individuals who allocate the use of and access to UNC Charlotte computing and network resources must ensure that all users are aware of restrictions and obligations imposed by the applicable license agreements.

University Policy 601.14 , Proprietary Software
Effective Date: November 7, 2001

Status: Revised

Revisions reflect that

  1. Computing Services will maintain an up-to-date list and reference file of supported software packages licensed to the University, which will be available for inspection by any member of the University community,
  2. Business Affairs will maintain a list of software licensed by individual departments within the University, and
  3. Individuals who allocate the use of and access to UNC Charlotte computing and network resources must ensure that all users are aware of restrictions and obligations imposed by the applicable license agreements.

University Policy 601.14 , Proprietary Software
Effective Date: November 7, 2001

Status: Revised

Revisions reflect that 1) Computing Services will maintain an up-to-date list and reference file of supported software packages licensed to the University, which will be available for inspection by any member of the University community, 2) Business Affairs will maintain a list of software licensed by individual departments within the University, and 3) individuals who allocate the use of and access to UNC Charlotte computing and network resources must ensure that all users are aware of restrictions and obligations imposed by the applicable license agreements

University Policy 604.3 , Service Vehicles on Campus
Effective Date: October 29, 2001

Status: Revised

Substantive revisions provide definitions of “utility carts” and “central area of campus;” state the purpose for utility carts on campus; include “unlicensed off-the road vehicles,” “six (6) wheel vehicles,” and “alternative fuel vehicles;” clarify utility cart operations; require that utility carts be identified with a department letter and that the department be responsible for training its operators; and clarify procedures for reporting accidents.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: September 28, 2001

Status: Revised

Annual Leave Accrual: Effective July 1, 2001, all 12-month EPA non-faculty employees except Tier I Senior Academic and Administrative Officers (SAAOs) receive 24 days of annual leave per year.Therefore, “exceptional leave entitlements” are no longer available for such EPA employees. Annual leave for Tier I SAAOs remains unchanged at an annual rate of 26 days per year.

Annual Leave Payout: If an EPA non-faculty employee is employed for less than 24 months, the annual leave payout is limited to one day for each month worked, less the number of days of annual leave taken during the employment period.

Transfers of Annual Leave: UNC Charlotte has elected not to transfer annual leave for an outgoing EPA employee to another North Carolina state agency, and it will not accept annual leave from another state agency for an incoming EPA employee. Instead, EPA employees are “paid out” when they leave employment. This is consistent with the practice of other institutions in the UNC system.

Restructuring of University Policies 102.7 and 102.9: University Policy 102.9 now includes a list of all positions classified as Tier I SAAO and a hyperlink to a list of those positions classified as Tier II SAAO.Tier I and II SAAOs may elect optional retirement, whereas other EPA non-faculty employees do not have this choice. University Policy 102.7 and 102.9 are significantly abridged by including direct hyperlinks to the Board of Governors’ policies as “Attachments,” rather than repeating them verbatim in the text.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: September 28, 2001

Status: Revised

Annual Leave Accrual: Effective July 1, 2001, all 12-month EPA non-faculty employees except Tier I Senior Academic and Administrative Officers (SAAOs) receive 24 days of annual leave per year.Therefore, “exceptional leave entitlements” are no longer available for such EPA employees. Annual leave for Tier I SAAOs remains unchanged at an annual rate of 26 days per year.

Annual Leave Payout: If an EPA non-faculty employee is employed for less than 24 months, the annual leave payout is limited to one day for each month worked, less the number of days of annual leave taken during the employment period.

Transfers of Annual Leave: UNC Charlotte has elected not to transfer annual leave for an outgoing EPA employee to another North Carolina state agency, and it will not accept annual leave from another state agency for an incoming EPA employee. Instead, EPA employees are “paid out” when they leave employment. This is consistent with the practice of other institutions in the UNC system.

Restructuring ofUniversity Policies 102.7 and 102.9: University Policy 102.9 now includes a list of all positions classified as Tier I SAAO and a hyperlink to a list of those positions classified as Tier II SAAO.Tier I and II SAAOs may elect optional retirement, whereas other EPA non-faculty employees do not have this choice. University Policies 64 and 81 are significantly abridged by including direct hyperlinks to the Board of Governors’ policies as “Attachments,” rather than repeating them verbatim in the text.

University Policy 102.4 , Annual and Sick Leave for Faculty Members
Effective Date: September 28, 2001

Status: Revised

 To avoid duplication and confusion, University Policy 102.4 no longer applies to EPA non-faculty employees and instead applies only to faculty members. The title has been changed to “Annual and Sick Leave for Faculty Members.”

University Policy 102.9 , Senior Academic and Administrative Officers
Effective Date: September 28, 2001

Status: Revised

Annual Leave Accrual: Effective July 1, 2001, all 12-month EPA non-faculty employees except Tier I Senior Academic and Administrative Officers (SAAOs) receive 24 days of annual leave per year.Therefore, “exceptional leave entitlements” are no longer available for such EPA employees. Annual leave for Tier I SAAOs remains unchanged at an annual rate of 26 days per year.

Annual Leave Payout: If an EPA non-faculty employee is employed for less than 24 months, the annual leave payout is limited to one day for each month worked, less the number of days of annual leave taken during the employment period.

Transfers of Annual Leave: UNC Charlotte has elected not to transfer annual leave for an outgoing EPA employee to another North Carolina state agency, and it will not accept annual leave from another state agency for an incoming EPA employee. Instead, EPA employees are “paid out” when they leave employment. This is consistent with the practice of other institutions in the UNC system.

Restructuring of University Policies 4 and 81: University Policy 81 now includes a list of all positions classified as Tier I SAAO and a hyperlink to a list of those positions classified as Tier II SAAO.Tier I and II SAAOs may elect optional retirement, whereas other EPA non-faculty employees do not have this choice. University Policies 64 and 81 are significantly abridged by including direct hyperlinks to the Board of Governors’ policies as “Attachments,” rather than repeating them verbatim in the text.

University Policy 101.15 , Additional Compensation for Professional Services to the University
Effective Date: June 22, 2001

Status: Revised

Revisions to this University Policy conform it to new State policy and University practices.Specifically, the State Controller’s Office has implemented a $5,000 capitalization threshold for recording University equipment on financial statements.Reference to the Property Loss Committee has been deleted because the University now conducts direct administrative review of property losses.

University Policy 712, Medical Services
Effective Date: June 1, 2001

Status: Revised

The revisions authorize limited medical services at Brocker Health Center for on-campus conference and camp participants.Additionally, medical services for Postdoctoral Fellows is available on the same basis and at the same rates as the general student population. Note: This policy revision was previously incorrectly announced as being approved by the Board of Trustees on March 2, 2001.

University Policy 301, Patent Policy
Effective Date: June 1, 2001

Status: Revised

The revisions to this University Policy include

  1. removing two paragraphs addressing copyright and replacing them with a paragraph adapted from the new Copyright Policy regarding works subject to both copyright and patent protection,
  2. deleting procedures for protection and marketing of software (unnecessaryin light of the new Copyright Policy),
  3. renaming the policy “Patent Policy” (from “Patent and Copyright Procedures”), and 4) making other editorial changes to improve the readability of the policy.

University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty
Effective Date: June 1, 2001

Status: Revised

The University Policy revision makes it easier for faculty members to understand the effects of leave on their retirement benefits and their health insurance programs.The two exceptions for faculty members who take non-FMLA personal leave without pay now included in the policy based on North Carolina statutes and State Personnel Commission rules are:1) they are not entitled to contribute to the State retirement system (either TSERS or the Optional Retirement Program), and 2) the University cannot make contributions to their health insurance programs.Employees are responsible for paying the full premium cost if they wish to continue health insurance.Additionally, an updated version of the administrative AA-32 form has been added to the online version of this University Policy.

University Policy 315, Copyright Policy
Effective Date: June 1, 2001

Status: Approved

Reviewed by the Staff Organization and approved by the Faculty Council at one of its last meetings of the 2000-2001 academic year, this policy was developed in accordance with the UNC Board of Governors’ comprehensive new policy on copyrights. It establishes the Faculty Copyright Education and Policy Committee and a copyright dispute resolution mechanism. In addition the Policy provides guidance on copyright infringement and fair use. Finally, it establishes parameters for ownership of various types of copyrightable works by faculty, staff, and students. This policy is subject to modification as the result of further discussion with the Faculty during next year.Additionally, the Provost will call for a review of the policy after two years of operation under its terms.

University Policy 605.6 , Publications and University Archives
Effective Date: May 25, 2001

Status: Revised

Each department bears responsibility for forwarding copies of its own publications to the University Archives and the North Carolina State Publications Clearinghouse in the Department of Cultural Resources, rather than to the UNC Charlotte Publications Officer. The revisions also include clarification of the places for deposit of University publications, and a change of address for the North Carolina Publications Clearinghouse.

University Policy 402, Student Education Records (FERPA)
Effective Date: April 9, 2001

Status: Revised

This University Policy has been changed to reflect recent revisions to the regulations governing the Family Education Rights and Privacy Act (FERPA). Specifically, the new FERPA regulations now provide that the University shall give a parent or eligible student when requested, an opportunity for a hearing to challenge the content of the student's education records on the grounds that the information contained in the education records is inaccurate, misleading, or in violation of the privacy rights of the student. The regulations previously provided that a student could challenge his or her education records on the grounds that the information contained in the records was inaccurate, misleading, or in violation of the student's privacy or other rights.

The relevant revisions to University Policy 402 are in Section IV and Attachment.

University Policy 602.2 , Solicitation and Acceptance of Gifts
Effective Date: March 26, 2001

Status: Revised

This Policy combines the current PS #602.2 (Securing Private Support) and PS #602.3 (Gift Acceptance) because of their common subject matter.PS #602.2 intends to better organize the policies and procedures for solicitation and acceptance of gifts.In addition, it reflects and is consistent with the policies and procedures set forth in the “Standards for Gift Acceptance” manual. Because of the consolidation, PS #602.3 has been rescinded.

University Policy 101.8 , Personnel Records
Effective Date: March 26, 2001

Status: Revised

The intent of the revisions is to bring the policy into line with current practice.Most of the revisions reflect the change in practice from maintenance of EPA personnel files in the “office of the Vice Chancellor for the division” where employment was held or sought to the “department or unit” where employment was held or sought.Additionally, requests for inspection of EPA personnel records and confidential letters of recommendation should now be directed to the Director of Academic Budget and Personnel rather than to the office of the Vice Chancellor of the division in which employment was held. Additional revisions reflect other changes in practice or simple clarification of language.

University Policy 714, Biosafety
Effective Date: February 26, 2001

Status: Approved

This University Policy describes planning and implementation of control practices for the prevention of laboratory-acquired infections in all UNC Charlotte research programs involving biohazardous agents.The policy has been established to ensure safe handling of biohazardous agents and the appropriate assessment of potential risks.

University Policy 101.16 , Research Appointments
Effective Date: February 26, 2001

Status: Revised

The revisions conform minor changes made necessary by the recent addition of University Policy 102.10 - Employment of Postdoctoral Fellows.

University Policy 102.10 , Employment of Postdoctoral Fellows
Effective Date: December 8, 2000

Status: Approved

This University Policy intends to make clear the terms of employment for Postdoctoral Fellows such as salary, benefits, and length of employment, as well as clarify their status as employees.Postdocs are required to sign the “Agreement for Temporary Postdoctoral Fellow Appointment” form (AA-35).

University Policy 313, Use of University Laboratory Facilities
Effective Date: November 13, 2000

Status: Approved

This University Policy intends to avoid unnecessary loss or injury resulting from use of university laboratories by individuals who do not have appropriate training, supervision, or authorization.Only those individuals authorized under this policy are permitted in specified university laboratories.

University Policy 704, Animals on Campus
Effective Date: October 30, 2000

Status: Revised

This University Policy has been revised to make it more readable, and to clarify the approval process.

University Policy 802, Conduct at Speech Events
Effective Date: October 30, 2000

Status: Revised

This University Policy has been revised to allow the Chancellor to designate another person to make determinations about security and the necessity for and selection ofmoderators, and to eliminate the necessity to appoint a committee.

University Policy 402, Student Education Records (FERPA)
Effective Date: October 30, 2000

Status: Revised

This University Policy has been revised in light of the new regulations governing the Family Education Rights and Privacy Act (FERPA). The definition of“Education Records” is revised to clarify that “sole possession” records are, among other things, those that are “used only as a personal memory aid.” The definition of “Directory Information” is revised to add “enrollment status.” The section on disclosure of education records without prior consent of the student is revised to add a section entitled “Litigation.”The section addressing disclosure of alcohol or drug violations to parents is revised to clarify that it applies only to students who are under the age of 21 at the time of disclosure to the parent. Changes unrelated to the new FERPA regulations include an update of the cost of an official copy of a transcript, from $1 to $3, and minor editorial changes.

University Policy 101.10 , Budget Submissions and Position Management
Effective Date: July 6, 2000

Status: Revised

Minor revisions to the University Policy change the term “Director of Financial Services” to “Budget Office” to clarify the distribution of responsibility within the Budget office.

University Policy 307, Responsible Use of University Computing and Electronic Communication Resources-REPLACED BY Standard for Responsible Use
Effective Date: January 31, 2000

Status: Revised

The computing and electronic communication resources that UNC Charlotte provides for faculty, staff, and students are essential to carrying out the University's primary missions of instruction, research, and public service. Protecting and preserving University computing and electronic communication resources is a cooperative effort that requires each member of the University community to act responsibly and guard against abuses. This policy sets forth standards of responsible use, which demonstrate respect for unobstructed access, intellectual property rights, truth in communication, ownership of data, system security and integrity, and individuals' rights. Responsible use includes, but is not limited to, respecting the rights of other users, sustaining the integrity of systems and related physical resources, and observing all relevant policies, laws, regulations, and contractual obligations. Any member of the University community who violates this policy may be subject to disciplinary action under appropriate University disciplinary procedures.

University Policy 605.5 , Marketing Communications
Effective Date: November 1, 1999

Status: Revised

This University Policy has been revised to clarify that the Office of Graduate Admissions, in addition to the Office of Undergraduate Admissions, is an office responsible for overseeing the editing and design of student recruitment literature.

University Policy 405, Hazing
Effective Date: September 13, 1999

Status: Revised

The Code of Student Responsibility prohibits "hazing" and refers to University Policy 405 for the definition of the term. Therefore, University Policy 405 has been revised to provide a more clear and precise definition of "hazing." The definition also includes examples of certain activities that constitute hazing.

University Policy 401, Alumni Association
Effective Date: August 16, 1999

Status: Revised

This University Policy has been revised to bring it into conformity with current terminology, practice, and procedures. For example, the word "General" is deleted from the name of the Alumni Association to make the name consistent with the Articles of Incorporation, and the term "interest groups" is replaced by "chapters." In addition, reference to the "Annual Giving Fund" is deleted because there is no longer a fund with this name, and reference to the "Excellence Fund" is added to reflect the name of one fund into which annual contributions to the Alumni Association may be deposited. In addition, provisions have been added to reflect the means by which the Alumni Association is provided operating funds by the University and to reflect how the Alumni Association funds are managed by the University.

University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty
Effective Date: August 12, 1999

Status: Revised

This University Policy has been revised to achieve consistency with corresponding provisions of the recently revised UNC Charlotte Tenure Policies, Regulations, and Procedures.

University Policy 605.5 , Marketing Communications
Effective Date: July 12, 1999

Status: Revised

This University Policy has been revised to clarify a number of details related to publications and printing at UNC Charlotte. Specifically, it now provides that the offices of Undergraduate Admissions, the Provost, and Publications and Printing Services are responsible for reviewing and approving certain major University publications that are distributed to the general public. In addition, internal publications for limited off-campus distribution may now be submitted directly to the University's contract printer, instead of submitting them to the manager of Printing Services. However, all publications to be produced by a printer other than the University's contract printer must be approved by the Director of Publications and Printing Services or the Director of Purchasing. Standards for letterhead, envelopes, business cards, University trademarks and service marks, and undergraduate departmental recruiting brochures are all available from Publications and Printing Services, and must be observed. All printing that can be performed by the University's contract printer will be performed by that printer, unless it requires process color printing and is estimated to cost over $2,500, in which case it must be sent out for bids. Finally, the policy is revised in accordance with North Carolina statutes requiring that statements regarding nondiscrimination and cost of printing be printed in certain publications and requiring certain mailing lists to be updated annually.

University Policy 203, Grants, Contracts, and Cooperative Agreements to Finance Sponsored Programs
Effective Date: July 12, 1999

Status: Revised

This University Policy has been revised to conform with current personnel titles, office titles, and practices.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: June 4, 1999

Status: Revised

This University Policy has been revised to achieve consistency with recently revised regulations of the UNC Board of Governors related to Senior Academic and Administrative Officers. The Board of Governors' revised regulations designate certain employees (already covered by University Policy 64) as one category of "Senior Academic and Administrative Officers." Now known at UNC Charlotte as "Principal Administrators," this group consists of certain employees who were already covered by University Policy 102.7 but who were not previously considered Senior Academic and Administrative Officers. The Board of Governors' revised regulations do not result in any substantive change in coverage or in the policies and procedures under University Policy 102.7.

University Policy 102.9 , Senior Academic and Administrative Officers
Effective Date: June 4, 1999

Status: Revised

This University Policy has been revised to achieve consistency with recently revised regulations of the UNC Board of Governors related to Senior Academic and Administrative Officers. In accordance with those regulations, this policy clearly designates employees covered by University Policy 102.9 as "Senior Administrative Officers." In the list of Senior Administrative Officers, the title of "Provost" has been change to "Provost and Vice Chancellor for Academic Affairs," and "Dean, Graduate School" has been changed to "Dean, Graduate School and Associate Vice Chancellor for Graduate Programs." Finally, Appendix I consists of the newly revised Board of Governors' regulations verbatim.

University Policy 604.2 , State-Owned Vehicles
Effective Date: April 5, 1999

Status: Revised

A recent opinion from the North Carolina Department of Insurance states that North Carolina Motor Fleet Regulations, which carry the force of law, do not permit the use of state-owned vehicles by non-state employees. Therefore, a student must have employee status before driving a state vehicle. Prior information from the Department of Insurance indicated that anyone (including, presumably, a student) could drive a state-owned vehicle as long as he or she was a "contractual agent of the state," and the August 24, 1998 revisions to University Policy 604.2 reflected this understanding by instituting a "Contractual Driver Agency Agreement" that students could sign in order to drive a state-owned vehicle. Based upon the recent clarification from the Department of Insurance, however, the University was compelled to remove that option.

University Policy 402, Student Education Records (FERPA)
Effective Date: April 5, 1999

Status: Revised

This University Policy, formerly entitled "Educational Records," is renamed "Student Records" and is reorganized and revised to include helpful headings and subheadings that make the policy more "user-friendly" for University students and employees to apply the law regarding access to and disclosure of student records (Family Educational Rights and Privacy Act-FERPA). Substantive changes include adding "email address" to the list of items defined as student "directory information," which may be disclosed without a student's consent unless the student affirmatively requests that such information not be disclosed. In addition, the revised policy more clearly states that only those officials who have a "legitimate educational interest" in the records have access to those records without the student's prior consent. The following areas have been added to the list of offices with personnel who have a legitimate educational interest: Learning Center, Career Center (replacing "Placement"), Counseling Center, Director of Athletics, and Graduate Admissions. Finally, the policy includes provisions related to newly enacted statutory requirements under FERPA: Access to Student Disciplinary Records and Parental Notification of Drug and Alcohol Violations.

University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty
Effective Date: December 21, 1998

Status: Revised

Former sections III.A and III. B have been reversed in order, to clarify that Personal Leave Without Pay must be granted under the Family and Medical Leave Act (FMLA), and Personal Leave With Pay is a discretionary benefit provided by the University. In addition, the reasons listed under Personal Leave Without Pay (Section III.A.1) have been revised to more clearly reflect the language of the FMLA. Finally, Section III.B.3 has been added to reiterate that taking discretionary Personal Leave With Pay reduces the amount of FMLA Personal Leave Without Pay available in any one twelve-month period.

University Policy 601.11 , Purchasing Policy
Effective Date: October 5, 1998

Status: Revised

This University Policy has been revised to conform with the new benchmark determined by the North Carolina legislature and the UNC Board of Governors. The benchmark for University purchases that must be subjected to formal competition but that do not require approval beyond the campus has been increased from $35,000 to $200,000.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: September 25, 1998

Status: Revised

This University Policy has been revised to include an effective summary of the UNC Board of Governors' policy setting time limits on appeals from dispositions of certain EPA grievances. Any appeal from a grievance decision by the Chancellor, the Board of Trustees, or the President must be filed within ten (10) days after the grievant receives a decision on the appeal from that officer or body. Provisions detailing these time limits and other appeals procedures are set forth explicitly in Section IV.F of the revised policy statement.

University Policy 604.2 , State-Owned Vehicles
Effective Date: August 24, 1998

Status: Revised

This University Policy has been revised to require drivers of UNC Charlotte or Motor Fleet Management vans to complete and file a UNC Charlotte Van Driver Authorization Form. After January 1, 1999, all drivers of such vans must pass both a written and driving test conducted by a University-authorized tester. Non-employee students may drive University-owned vehicles not subject to Motor Fleet Management only by completing a Contractual Driver Agency Agreement. The policy also sets forth commercial licensing requirements for drivers of certain vehicles.

[NOTE: See revisions effective April 5, 1999, which supercede part of this August 24, 1998 revision.]

University Policy 605.7 , Open Meetings Requirements
Effective Date: June 15, 1998

Status: Revised

This University Policy has been restructured and revised to conform with the most recent revisions to the open meetings statutes in North Carolina. The new "Definitions" section describes the UNC Charlotte bodies that are considered public bodies and defines the various types of meetings subject to the open meetings laws. The revised "Procedures" section assigns certain notice responsibilities to the chairs of the affected campus committees. Under the Board of Governors' former interpretation of the definition of a "public body" subject to the law, only the Assistant Secretary of the Board of Trustees carried those responsibilities. Under the revision, the chairs of the various public bodies must inform the Director of the Office of Public Relations of all official meetings, and that office handles all the technical requirements for public notice of open meetings.

The revised University Policy also describes the statutory obligations for keeping minutes of all meetings, lists the limited permissible grounds for going into a closed session, and describes the procedures for going into and coming out of closed sessions. Attached to the policy statement is a "Motion to Go into Closed Session," specifically identifying the legal basis for meeting in closed session, which must properly be made and adopted at the open meeting.

University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act
Effective Date: June 1, 1998

Status: Revised

The university policy has been revised to change all references to the term "handicap" to the more accurate and appropriate term of "disability."

University Policy 601.13 , Interference with University Operations
Effective Date: June 1, 1998

Status: Revised

The University Policy has been revised to add "disability" to the list of impermissible factors for the University to consider in dealing fairly and impartially with any disruption, destruction, or interference with University operations.

University Policy 502, Sexual Harassment Policy and Grievance Procedures
Effective Date: May 18, 1998

Status: Revised

This University’s sexual harassment policy and grievance procedures have been revised to create a single comprehensive resource for addressing sexual harassment matters at the University. First, two new sexual harassment grievance procedures have been added to cover members of the University community who were previously covered only by generic procedures not specifically aimed at sexual harassment. Second, the general sexual harassment policy and all associated grievance procedures have been consolidated to make the policy and procedures easier to find and apply. The procedures previously known as University Policy 302 and University Policy 303 will no longer be separately identified as policy statements. Instead, they are simply attachments to the sexual harassment policy, University Policy 502.

The two new procedures are entitled "Grievance Procedure for Certain Employees Exempt from the State Personnel Act Alleging Sexual Harassment," and "Grievance Procedure for Students Alleging Sexual Harassment by Another Student." They provide specific methods for addressing sexual harassment claims made by certain EPA employees, and claims of sexual harassment of one student by another. The addition of these new procedures means that all students and all exempt employees now have access to procedures designed specifically for sexual harassment grievances. (SPA employees are covered by procedures set forth in UNC Charlotte Personnel Information Memorandum #35 (PIM-35), in accordance with the State Personnel Act.)

Finally, because the University Policy Series is now available primarily online, a hyperlinked index to University Policy 61 has been added at the beginning of the policy so that it is easier to navigate, and a specific grievance procedure can be located quickly.

University Policy 710, Outdoor, On-Campus Activities
Effective Date: March 23, 1998

Status: Revised

This university policy has been revised to clarify the conditions upon which certain outdoor, on-campus activities may be held in approved locations. There are explicit requirements that all approved outdoor activities must end by 11:00 PM and that all organizations or groups sponsoring outdoor activities must comply with University Reservations and Event Services' policies. Finally, the revisions require that any exceptions to the policy must be approved by the Vice Chancellor for Student Affairs.

University Policy 706, Alcoholic Beverages
Effective Date: March 23, 1998

Status: Revised

This university policy has been revised to allow non-student groups with proper approval to serve alcohol in areas other than the Cone Center rooms, the Cone Center Plaza, the cafeterias, and the Rathskeller, and to allow only non-student groups with proper approval to serve mixed drinks only at certain limited campus events. The revisions also add a specific requirement that noticeably intoxicated persons may not be admitted or served at campus events and clarify that all sales of alcoholic beverages are prohibited. In addition, this university policy has been rearranged so that legal definitions of certain alcoholic beverages are set forth in the text of the policy, rather than in footnotes. The revised policy includes a summary of the applicable State laws governing the use and possession of alcoholic beverages on the University campus, and includes a clear statement that violation of the Alcoholic Beverages policy may result in disciplinary action by the University. Finally, the revised policy requires groups planning to serve alcoholic beverages at a campus event to complete an "Acknowledgement of Responsibility" form. A "Special Circumstances Approval" form must also be completed to obtain certain specified exceptions to the Alcoholic Beverages policy. Both forms are included as appendices to the policy.

University Policy 203, Grants, Contracts, and Cooperative Agreements to Finance Sponsored Programs
Effective Date: November 3, 1997

Status: Revised

This university policy has been revised to reflect decentralization of handling grant and contract proposals. College deans and certain other University officials are authorized to sign specific types of grant and contract proposals. A list of those authorized to approve proposals is available in the Office of the University Attorney and the Office of Research. In addition, proposals that would impede the elimination of racial duality in the University no longer require advance approval of the President. The Proposal Approval Process Chart and the Internal Processing Form have been deleted.

University Policy 101.17 , Workplace Violence
Effective Date: October 20, 1997

Status: Revised

This university policy declares that UNC Charlotte is committed to provide a workplace that is safe, secure, and respectful. It defines "workplace violence" and sets forth the responsibilities of employees, students, and the Workplace Violence Coordinator. It establishes a training and education program and sets forth institutional procedures and remedial actions to be followed when incidents of workplace violence occur. The policy also establishes a Critical Response Team of administrators to respond to critical incidents of workplace violence affecting the University community. Finally, the Policy includes a copy of the Workplace Violence Incident Report to be completed as a part of the procedure to resolve reported incidents of workplace violence.

University Policy 101.1 , Tuition Privileges for Certain Faculty and Staff
Effective Date: October 13, 1997

Status: Revised

This university policy has been revised to clarify that tuition waiver is available to eligible full-time faculty and staff during the fall and spring semesters only, and not during the summer session. Employees from other constituent institutions should contact the University Registrar for enrollment information. The University Registrar now has the authority to certify academic eligibility and space availability and will be responsible for providing the Vice Chancellor for Business Affairs with a copy of each tuition waiver application. Attachments A (Application for Faculty/Staff Tuition Waiver) and B (Procedures for faculty and staff from other constituent institutions) have also been revised.

University Policy 601.11 , Purchasing Policy
Effective Date: July 14, 1997

Status: Revised

This university policy has been completely rewritten to classify major purchasing methods as either under State contract or not under State contract. Purchases not under State contract are classified as either purchases from University facilities, petty cash purchases, small purchases, local competitive purchases, or purchases based on sealed State bids. The policy sets forth the methods and procedures for all purchases. In addition, it provides several specified exemptions and exceptions. Finally, the policy establishes programs to ensure support of historically underutilized businesses.

University Policy 502, Sexual Harassment Policy and Grievance Procedures
Effective Date: May 21, 1997

Status: Revised

The revisions to this University Policy clarify the definition of sexual harassment of students, more fully explaining the various acts that constitute unlawful sexual harassment, including unwelcome sexual advances, requests for sexual favors, and "quid pro quo" harassment.

University Policy 312, Equity Acquisition in Technology Licensing Arrangements
Effective Date: May 21, 1997

Status: Approved

This university policy recognizes that the University occasionally acquires partial equity in young companies as a means of assisting these companies to license University technology. This policy enables the University to receive a benefit from acquiring equity while addressing potential inventor and institutional conflicts of interest issues.

University Policy 102.4 , Annual and Sick Leave for Faculty Members
Effective Date: April 28, 1997

Status: Revised

This university policy has been revised to clarify that part-time permanent twelve-month faculty members earn sick and annual leave on a pro rata basis, and the maximum number of unused hours of annual leave that may be accrued and carried forward from one year to the next shall be 240 hours. In addition, the revision indicates that the Benefits Office of the Department of Human Resources determines leave eligibility and accrual rates.

University Policy 101.7 , Workers' Compensation
Effective Date: April 28, 1997

Status: Revised

This university policy has been revised to add a new subsection (2) under the section on Responsibilities and Procedures, requiring that injured employees shall immediately provide notice of the accident, injury, or occupational illness to the appropriate supervisor. In addition, a physician providing follow-up treatment no longer must be deemed appropriate by both the University and injured employee. If the Brocker Health Center is closed, an injured employee will be directed to either Harrisburg Family Physicians or the Emergency Room of University Hospital, rather than to the Emergency Room only. The time in which the supervisor of the injured employee must notify the Safety Office of the injury has been shortened to twenty-four hours after the incident. After initial notification, the supervisor must submit a written investigation of the incident to the Safety Office within three working days of the incident.

University Policy 703, Environmental Health and Safety (EH&S)
Effective Date: April 25, 1997

Status: Revised

The revision of this university policy clarifies that the Safety and Health Director has the responsibility to plan and recommend safety and health programs and must maintain appropriate accident records. The Director of Personnel no longer maintains those records. The Safety and Health Director reports to the Vice Chancellor for Business Affairs through the Director of Human Resources. In addition, the University Safety and Health Committee is responsible for University-wide policy issues and serves as an advisory unit to the Vice Chancellor for Business Affairs. An operational safety committee shall be appointed by the Chancellor to assist the University Safety Committee in performing various functions. Final prioritization of funding for safety compliance rests with the Vice Chancellor for Business Affairs, with recommendations from specified administrators and committees.

University Policy 103.1 , Classification of Positions Subject to the State Human Resources Act
Effective Date: April 25, 1997

Status: Revised

This university policy has been revised to reflect that the Human Resources Department, rather than the Personnel Department, has certain responsibilities regarding classification of positions subject to the State Personnel Act. In addition, department/office heads and their subordinate supervisors may either prepare or delegate the preparation of position descriptions for new positions. New position or reclassification requests require the submission of a Position Description, an Organizational Chart, and a Checklist for Determining General Mental and Physical Requirements to the Human Resources Department. For new positions, the information is analyzed to determine the appropriate classification, and a written analysis of the proposed job content is prepared and forwarded to the Office of State Personnel for review and final approval. For reclassifications, the information is analyzed to determine of the revisions in duties and responsibilities justify reclassification.

University Policy 704, Animals on Campus
Effective Date: April 25, 1997

Status: Revised

This university policy has been revised to clarify that Policy and Public Safety, rather than Security, should be contacted to report the presence of an unattended animal on campus.

University Policy 601.7 , Flags
Effective Date: April 25, 1997

Status: Revised

This university policy has been revised to reflect that the Department of Police and Public Safety is responsible for raising and lowering the flags on the UNC Charlotte campus and for seeing that they are flown consistent with federal and state laws and proclamations.

University Policy 601.3 , Administrative Support for Professional Obligations
Effective Date: April 24, 1997

Status: Revised

This university policy has been revised to encourage employees who have professional obligations to project the amount of time to be allocated to such activities, in order to avoid noncompliance with the Fair Labor Standard Act.

University Policy 403, Student Appeals and Grievances
Effective Date: March 10, 1997

Status: Revised

This university policy has been revised to update the list of procedures established to address areas of concern to students by replacing "Student Disciplinary Governance Act" with "The Code of Student Responsibility."

University Policy 404, Death of a Student
Effective Date: March 10, 1997

Status: Revised

This university policyhas been revised to reflect new titles of officers who have responsibilities on the occasion of a student's death. The policy substitutes "Director of Police and Public Safety" for the previous "Director of Public Safety," "Director of Public Relations" for the previous "Director of Public Information," and "Housing and Residence Life" for the previous "Residence Life." A list of emergency contact phone numbers has been deleted.

University Policy 202, Final Examinations
Effective Date: March 10, 1997

Status: Revised

This university policy has been revised to correct a typographical error by adding the missing word "out" after the word "filling" in subsection 4.

University Policy 706, Alcoholic Beverages
Effective Date: March 10, 1997

Status: Revised

This university policy has been revised to add the Student Activity Center as an area where alcoholic beverages may be consumed at an event upon approval by the University Reservations Office.

University Policy 407, The Code of Student Academic Integrity
Effective Date: March 10, 1997

Status: Revised

This university policy has been revised to clarify that transient students from other institutions enrolled in courses for credit at UNC Charlotte are bound by the UNC Charlotte Code of Student Academic Integrity.

In addition, under the section on Procedures, the previous term "Student Court Justices" is replaced with "Student Hearing Panel Members."

Under the section on Appeals, the revised policy more fully sets forth the procedures for a student appealing an adverse decision by the Hearing Panel, including the requirement that the student must submit a written brief in support of the appeal, separately stating each ground upon which the student claims the Hearing Panel committed error. The revised policy also provides that upon review of the Hearing Panel's decision, the Vice Chancellor for Academic Affairs may, among other things, remand the case for a new hearing before a Hearing Panel composed of members of the Academic Integrity Board who have not previously participated in the case.

Finally, under the section on Advice to Faculty Members, the policy includes a reminder to faculty that intent is an element of any academic integrity offense, and a student who submits a group project containing material plagiarized by a second student in the group has not violated academic integrity unless the first student knew of the plagiarism.