New & Revised Policies

University Policy 504, Title IX Grievance Policy

  August 14, 2020

Status: Newly Approved

This new University Policy 504, Title IX Grievance Policy, is necessitated by and in alignment with the Title IX Final Regulations, released by the U.S. Department of Education on May 6, 2020 and effective August 14, 2020. The new Policy is intended to meet all new Title IX Regulation requirements, and is in alignment with existing University Policies, state personnel policies, and UNC System policies and guidance. 



University Policy 406, Code of Student Responsibility

  August 14, 2020

Status: Revised

The Code of Student Responsibility is revised to conform with the new University Policy 504, Title IX Grievance Policy (sexual misconduct that falls outside Title IX remains in the Code, and sexual misconduct that constitutes Title IX is removed from the Code). Additional revisions add new language to affirm the University’s interest in balancing students’ free speech rights with the desire to protect the Campus community from discriminatory words and actions. Other revisions are intended to clarify certain terms and to conform to current policies and practices.



University Policy 405, Hazing [RESCINDED]

  August 14, 2020

Status: Rescinded

The Hazing Policy has been rescinded, instead incorporating the substance of the Policy into University Policy 406, Code of Student Responsibility.



University Policy 501, Nondiscrimination and Procedures for Addressing Reports of Discrimination

  August 14, 2020

Status: Revised

This Policy has been revised to update it with references to the new University Policy 504, Title IX Grievance Policy and to add a prohibition on retaliation for reporting violations of federal law.



University Policy 407, Code of Student Academic Integrity

  August 13, 2020

Status: Revised

The Code of Student Academic Integrity has been revised to clarify that the Director of Student Conduct & Academic Integrity can alter the procedures as necessary "to protect the University community, property, or resources"; unauthorized collaboration may be with any other individual, and not only with another Student; once a student receives notice of an alleged violation, the case may continue even if the student withdraws; and the maximum penalty under an Informal Resolution is the grade for the course, not the grade for an assignment. The revisions also add “Academic Integrity Probation” as a new sanction option to allow for a sanction outside of grade penalties that can hold students accountable for a period of time to prevent future Academic Integrity violations.



University Policy 311.6 , Regulation on Security of Electronic Individually Identifiable Health Care Information under HIPAA

  March 18, 2020

Status: Revised

University Policy 311.6 has been revised to: 

  1. designate the University a hybrid entity,
  2. clarify that the Student Health Center and the Christine F. Price Center for Counseling and Psychological Services and any University research component that creates, receives, transmits or maintains personal health information as the “covered health care components” of the hybrid entity,
  3. delete the Department of Athletics and the Office of Disability Services as covered health care components of the hybrid entity, and
  4. identify the Assistant Vice Chancellor for Network Infrastructure as the HIPAA Security Officer.



University Policy 605.2 , Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA

  March 18, 2020

Status: Revised

University Policy 605.2  has been revised to:

  1. designate the University as a “hybrid entity,” under HIPAA,
  2. clarify that the Student Health Center and the Christine F. Price Center for Counseling and Psychological Services and any University research component that creates, receives, transmits or maintains personal health information are the “covered health care components” of the hybrid entity,
  3. delete the Department of Athletics and the Office of Disability Services as covered health care components of the hybrid entity,
  4. identify the Chief Compliance Officer as the HIPAA Privacy Officer,
  5. identify the Assistant Vice Chancellor for Network Infrastructure as the HIPAA Security Officer, and
  6. clarify that reports of a privacy breach involving personal health information should be made to the HIPAA Privacy Officer.



University Policy 210, Out-of-State Academic Activity

  November 21, 2019

Status: Newly Approved

In 2019, the U.S. Department of Education implemented regulations that condition institutional eligibility for Title IV funding on compliance with state authorization requirements. These regulations require institutions that offer out-of-state academic activities (including practicum experiences, faculty teaching from another state, distance education, online education, marketing, advertising, etc.) to be authorized to do so by the states in which their students are located. UNC Charlotte is relieved from the obligation to obtain specific authorization to provide distance education in states outside of North Carolina by its membership in SARA (State Authorization Reciprocity Agreement). This new policy:

  1. outlines the offices and personnel responsible for ensuring the University’s compliance with laws, regulations, and agreements related to state authorization;
  2. establishes governance and communication structures necessary to maintain state authorization compliance; and
  3. empowers institutional bodies, offices, and/or personnel to expect cooperative assistance from other institutional bodies, offices, and/or personnel in order to comply with state authorization laws, regulations, and agreements.



University Policy 717, Unmanned Aircraft Systems (UAS)

  November 21, 2019

Status: Revised

This University Policy has been revised to

  • broaden the scope of policy applicability to include all campus property;
  • streamline and clarify required advance notice requirements for UAS flights on campus;
  • clarify the circumstances under which UNC Charlotte may allow non-University commercial flights on campus;
  • prohibit UAS operations while UNC Charlotte is in Operating Condition C1, C2, or C3; and
  • articulate universal safety standards that must be followed.



University Policy 601.12 , Acquisition and Disposition of Gift and Grant Property

  August 28, 2019

Status: Revised

This policy has been rewritten and revised to add substantial information including definitions, procedures, and roles and responsibilities.