Contracts

Contract Checklist

The UNC Charlotte Contract Checklist has been prepared by the Office of Legal Affairs to assist Materials Management officers and other University employees in the negotiation and review of contracts. It is based on contracting guidelines from the NC Attorney General's office, the rules of the State's and the University's Materials Management divisions, and University policies.

• Contract Checklist
  • Prohibited Contract Clauses
  • Alternate Contract Clauses
  • Contract Advisory (if contracting unit assumes risk of inadvisable terms)
• Contract Checklist Purpose and Procedures
• Contract Checklist Training (Power Point)

Purchasing Contracts:  All proposed statewide and agency term contracts for purchase of supplies, materials, printing, equipment, and contractual services that exceed one million dollars ($1,000,000) MUST be reviewed by the UNC Charlotte General Counsel or designee to ensure that the proposed contracts are in proper legal form, contain all clauses required by law, are legally enforceable, and accomplish the intended purposes of the proposed contract. The General Counsel, or designee, in consultation with Materials Management, will complete the NC Attorney General’s contract checklists (pre-bid and post-bid) prior to finalizing a contract that exceeds one million dollars.

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Contract Signature Authority

• What to Consider Before Signing a Contract
• University Policy 603.1, Authority to Sign Contracts and Other Official Documents
  • Signature Authority Chart (Individuals Authorized to Sign Contracts and Other Official Documents)
  • Individuals Authorized to Sign Applications for Grants, Contracts, and Cooperative Agreements and Internal Processing Forms
• Guidelines for Accepting Digital or Electronic Signatures

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Volunteer Agreements

Many divisions at UNC Charlotte engage volunteers to do work for the University. These volunteers are a valuable resource for the University.  However, volunteers are not considered University employees and do not enjoy many of the protections of employees, such as Worker’s Compensation and the State Personnel Act. It is important that each volunteer understands the protections afforded, as well as the limits of those protections afforded, while volunteering for the University.  In addition, it is important that each volunteer understands his or her obligations, such as compliance with University policies. Therefore, every University volunteer should sign a Volunteer Agreement. 

• Volunteer Agreement Template