New & Revised Policies

University Policy 601.4 , Integrated Space Management

  March 14, 2017

Status: Revised

University Policy 601.4, Integrated Space Management, has been revised to:

  • Change the title from "Space Assignment, Management, and Alteration";
  • Focus on overarching goals and guiding principles;
  • Revise the guiding principles to better align with UNC Charlotte's institutional goals;
  • Make the governance structure more strategic;
  • Move detailed process guidelines to a "Supplemental Procedures" document;
  • Streamline the current processes and procedures for efficiency and effectiveness;
  • Provide for delegation of authority to approve minor issues when all involved parties agree;
  • Reinforce the concept of "one university" by including all university space (eliminating exceptions in the current policy);
  • Clarify that Alteration and Renovation of Space is included in the scope of the policy; and
  • Change the office responsible for review and management of the policy from Academic Affairs to Business Affairs.



University Policy 301, Patent Policy

  March 13, 2017

Status: Revised

This policy has been revised to reflect the Chancellor's delegation of authority to appoint the Patent Committee to the Vice Chancellor for Research and Economic Development.



University Policy 603.1 , Authority to Sign Contracts and Other Official Documents

  December 13, 2016

Status: Revised

University Policy 603.1, Authority to Sign Contracts and Other Official Documents has been revised to define what documents are considered contracts, clarify the responsibilities of people who have signature authority to sign contracts for the University, and clarify the repercussions of signing a contract without having the proper authority. These revisions also include an updated chart listing which individuals on campus have the authority to sign contracts and a one-page resource guide for individuals who plan to sign a contract for the University.



University Policy 701, Adverse Weather and Emergency Events

  October 18, 2016

Status: Revised

University Policy 701, Adverse Weather and Emergency Events, has been revised to be consistent with the new terminology used by OSHR and UNC System policies regarding Condition 1 (Reduced Operations), Condition 2 (Suspended Operations), and Condition 3 (Closure) statuses. The categories in the previous policy (OS 1 (Normal), OS 2 (Adverse Weather), and OS 3 (Emergency Event)) are no longer accurate, and the University will no longer have nomenclature for “Normal” status. 

Most notably, there is now a significant threshold between Condition 2 (Suspended Operations) and Condition 3 (Closure). The OSHR and UNC system policies require "non-mandatory employees" who choose not to work under Condition 2 (Suspended Operations) to use compensatory and/or vacation for time not worked during C2.  Condition 3 (Closure) is limited to events that pose the most severe risks to health and safety or present the most difficult logistical challenges that will severely impede the efficient and effective functioning of the University, and requires approval by the UNC System President.



University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff

  August 24, 2016

Status: Revised

University Policy 102.1, External Professional Activities of Faculty and Other Professional Staff, has been revised in response to recent revisions of UNC Board of Governors' Regulation 300.2.2.1[R]. These revisions quantify how much time an individual is generally permitted to devote to outside activities: 20% (i.e. the equivalent of one day per week). The revisions also clarify the applicability to part-time faculty and part-time EHRA employees.



University Policy 716, Minors on Campus

  July 21, 2016

Status: Revised

University Policy 716, Minors on Campus, was revised on July 21, 2016 to clarify that employees must report problematic behavior involving minors on campus consistent with state law.  Two similar sections of the policy were also consolidated into one section.



University Policy 602.2 , Solicitation and Acceptance of Gifts

  June 1, 2016

Status: Revised

University Policy 602.2, Solicitation and Acceptance of Gifts, has been revised to address situations in which a gift to UNC Charlotte might present a conflict of interest and the circumstances under which the University can accept restricted scholarship funds.  The revision also clarifies that, absent written exception, any staff positions that include fundraising responsibilities must report to the Vice Chancellor for University Advancement or designee.



University Policy 101.24 , Conflicts of Interest and Commitment

  May 25, 2016

Status: Renumbered

Because formerly numbered University Policy 102.2, Conflicts of Interest and Commitment, was recently revised to be applicable to both EHRA employees and designated SHRA employees, it is no longer appropriate to include it in Chapter 102 of the University Policy series, which applies only to faculty and EHRA employees. Therefore this policy has moved to Chapter 101, Personnel Policies of General Application, and is now designated as University Policy 101.24



University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse

  April 28, 2016

Status: Revised

University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse, was revised on April 28, 2016.  The revisions eliminate mandatory minimum sanctions for students and employees who are found responsible for drug or alcohol violations.  Other changes include updating certain terms and contact information, incorporating the fairly new criminal background check policy, and making other minor revisions.



University Policy 602.9 , Naming Opportunities

  February 19, 2016

Status: Newly Approved

University Policy 602.9, Naming Opportunities, sets out definitions for “facilities” and “programs,” provides detailed procedures for naming, and establishes the naming approval process. In accordance with Board of Trustees bylaws, the policy also provides that the Chancellor has final authority to establish the names of rooms, exterior spaces, interior spaces, landscape materials, benches, sculptures or other objects and associated exterior furnishings that may be marked by a tablet or plaque, as well as "programs" including departments, degree programs, archives, collections, and other units associated with University functions (other than colleges and schools). It clarifies that pursuant to the Board of Trustees bylaws, the Board of Trustees has final authority to establish the names of colleges, schools, buildings, streets, and other facilities. Finally, the policy provides that the Vice Chancellor for University Advancement will develop associated Named Gift Standards, and it establishes a Named Gift Committee for review of those standards annually.