New & Revised Policies

University Policy 603.2 , Contracting with State Employees or Relatives of State Employees

  March 20, 2017

Status: Revised

University Policy 603.2, Contracting with Employees or their Relatives, has been revised to clarify and update the policy, procedures, roles, and responsibilities. The revised policy clearly sets forth procedures for employees and the Purchasing Office, and provides that Materials Management will review every proposed contractual procurement relationship that involves a University employee, state of North Carolina employee, or their immediate family members.  Each proposal will be evaluated on a case-by-case basis to determine if it is a sound business decision and makes the most financial sense for the expenditure of University funds.



University Policy 404, Death of a Student

  March 14, 2017

Status: Revised

University Policy 404, Death of a Student, has been revised to provide clear communication and notification procedures, clear delineation of various responsibilities, and to add a Postvention Response Team.



University Policy 601.4 , Integrated Space Management

  March 14, 2017

Status: Revised

University Policy 601.4, Integrated Space Management, has been revised to:

  • Change the title from "Space Assignment, Management, and Alteration";
  • Focus on overarching goals and guiding principles;
  • Revise the guiding principles to better align with UNC Charlotte's institutional goals;
  • Make the governance structure more strategic;
  • Move detailed process guidelines to a "Supplemental Procedures" document;
  • Streamline the current processes and procedures for efficiency and effectiveness;
  • Provide for delegation of authority to approve minor issues when all involved parties agree;
  • Reinforce the concept of "one university" by including all university space (eliminating exceptions in the current policy);
  • Clarify that Alteration and Renovation of Space is included in the scope of the policy; and
  • Change the office responsible for review and management of the policy from Academic Affairs to Business Affairs.



University Policy 301, Patent Policy

  March 13, 2017

Status: Revised

This policy has been revised to reflect the Chancellor's delegation of authority to appoint the Patent Committee to the Vice Chancellor for Research and Economic Development.



University Policy 603.1 , Authority to Sign Contracts and Other Official Documents

  December 13, 2016

Status: Revised

University Policy 603.1, Authority to Sign Contracts and Other Official Documents has been revised to define what documents are considered contracts, clarify the responsibilities of people who have signature authority to sign contracts for the University, and clarify the repercussions of signing a contract without having the proper authority. These revisions also include an updated chart listing which individuals on campus have the authority to sign contracts and a one-page resource guide for individuals who plan to sign a contract for the University.



University Policy 701, Adverse Weather and Emergency Events

  October 18, 2016

Status: Revised

University Policy 701, Adverse Weather and Emergency Events, has been revised to be consistent with the new terminology used by OSHR and UNC System policies regarding Condition 1 (Reduced Operations), Condition 2 (Suspended Operations), and Condition 3 (Closure) statuses. The categories in the previous policy (OS 1 (Normal), OS 2 (Adverse Weather), and OS 3 (Emergency Event)) are no longer accurate, and the University will no longer have nomenclature for “Normal” status. 

Most notably, there is now a significant threshold between Condition 2 (Suspended Operations) and Condition 3 (Closure). The OSHR and UNC system policies require "non-mandatory employees" who choose not to work under Condition 2 (Suspended Operations) to use compensatory and/or vacation for time not worked during C2.  Condition 3 (Closure) is limited to events that pose the most severe risks to health and safety or present the most difficult logistical challenges that will severely impede the efficient and effective functioning of the University, and requires approval by the UNC System President.



University Policy 102.1 , External Professional Activities of Faculty and Other Professional Staff

  August 24, 2016

Status: Revised

University Policy 102.1, External Professional Activities of Faculty and Other Professional Staff, has been revised in response to recent revisions of UNC Board of Governors' Regulation 300.2.2.1[R]. These revisions quantify how much time an individual is generally permitted to devote to outside activities: 20% (i.e. the equivalent of one day per week). The revisions also clarify the applicability to part-time faculty and part-time EHRA employees.



University Policy 716, Minors on Campus

  July 21, 2016

Status: Revised

University Policy 716, Minors on Campus, was revised on July 21, 2016 to clarify that employees must report problematic behavior involving minors on campus consistent with state law.  Two similar sections of the policy were also consolidated into one section.



University Policy 602.2 , Solicitation and Acceptance of Gifts

  June 1, 2016

Status: Revised

University Policy 602.2, Solicitation and Acceptance of Gifts, has been revised to address situations in which a gift to UNC Charlotte might present a conflict of interest and the circumstances under which the University can accept restricted scholarship funds.  The revision also clarifies that, absent written exception, any staff positions that include fundraising responsibilities must report to the Vice Chancellor for University Advancement or designee.



University Policy 101.24 , Conflicts of Interest and Commitment

  May 25, 2016

Status: Renumbered

Because formerly numbered University Policy 102.2, Conflicts of Interest and Commitment, was recently revised to be applicable to both EHRA employees and designated SHRA employees, it is no longer appropriate to include it in Chapter 102 of the University Policy series, which applies only to faculty and EHRA employees. Therefore this policy has moved to Chapter 101, Personnel Policies of General Application, and is now designated as University Policy 101.24