University Policy 603.1, Authority to Sign Contracts and Other Official Documents has been revised to define what documents are considered contracts, clarify the responsibilities of people who have signature authority to sign contracts for the University, and clarify the repercussions of signing a contract without having the proper authority. These revisions also include an updated chart listing which individuals on campus have the authority to sign contracts and a one-page resource guide for individuals who plan to sign a contract for the University.
University Policy 701, Adverse Weather and Emergency Events, has been revised to be consistent with the new terminology used by OSHR and UNC System policies regarding Condition 1 (Reduced Operations), Condition 2 (Suspended Operations), and Condition 3 (Closure) statuses. The categories in the previous policy (OS 1 (Normal), OS 2 (Adverse Weather), and OS 3 (Emergency Event)) are no longer accurate, and the University will no longer have nomenclature for “Normal” status.
Most notably, there is now a significant threshold between Condition 2 (Suspended Operations) and Condition 3 (Closure). The OSHR and UNC system policies require "non-mandatory employees" who choose not to work under Condition 2 (Suspended Operations) to use compensatory and/or vacation for time not worked during C2. Condition 3 (Closure) is limited to events that pose the most severe risks to health and safety or present the most difficult logistical challenges that will severely impede the efficient and effective functioning of the University, and requires approval by the UNC System President.
University Policy 102.1, External Professional Activities of Faculty and Other Professional Staff, has been revised in response to recent revisions of UNC Board of Governors' Regulation 300.2.2.1[R]. These revisions quantify how much time an individual is generally permitted to devote to outside activities: 20% (i.e. the equivalent of one day per week). The revisions also clarify the applicability to part-time faculty and part-time EHRA employees.
University Policy 716, Minors on Campus, was revised on July 21, 2016 to clarify that employees must report problematic behavior involving minors on campus consistent with state law. Two similar sections of the policy were also consolidated into one section.
University Policy 602.2, Solicitation and Acceptance of Gifts, has been revised to address situations in which a gift to UNC Charlotte might present a conflict of interest and the circumstances under which the University can accept restricted scholarship funds. The revision also clarifies that, absent written exception, any staff positions that include fundraising responsibilities must report to the Vice Chancellor for University Advancement or designee.
Because formerly numbered University Policy 102.2, Conflicts of Interest and Commitment, was recently revised to be applicable to both EHRA employees and designated SHRA employees, it is no longer appropriate to include it in Chapter 102 of the University Policy series, which applies only to faculty and EHRA employees. Therefore this policy has moved to Chapter 101, Personnel Policies of General Application, and is now designated as University Policy 101.24.
University Policy 711, Program to Prevent Use of Illegal Drugs and Alcohol Abuse, was revised on April 28, 2016. The revisions eliminate mandatory minimum sanctions for students and employees who are found responsible for drug or alcohol violations. Other changes include updating certain terms and contact information, incorporating the fairly new criminal background check policy, and making other minor revisions.
University Policy 602.9, Naming Opportunities, sets out definitions for “facilities” and “programs,” provides detailed procedures for naming, and establishes the naming approval process. In accordance with Board of Trustees bylaws, the policy also provides that the Chancellor has final authority to establish the names of rooms, exterior spaces, interior spaces, landscape materials, benches, sculptures or other objects and associated exterior furnishings that may be marked by a tablet or plaque, as well as "programs" including departments, degree programs, archives, collections, and other units associated with University functions (other than colleges and schools). It clarifies that pursuant to the Board of Trustees bylaws, the Board of Trustees has final authority to establish the names of colleges, schools, buildings, streets, and other facilities. Finally, the policy provides that the Vice Chancellor for University Advancement will develop associated Named Gift Standards, and it establishes a Named Gift Committee for review of those standards annually.
University Policy 714, Biosafety, has been revised to bring the policy in line with current NIH Guidelines, the Biosafety in Microbiological and Biomedical Laboratories (BMBL) 5th Edition, and the UNC Charlotte Biosafety Laboratory Manual. In addition, the policy clarifies the roles of the Institutional Biosafety Committee, the Biosafety Officer, and the Office of Research Compliance.
In 2012, the University adopted ISO/IEC 27002 and subsequently, in June 2014, University Policy 311, Information Security, was revised to cover at a high level anything relating to the protection of University information resources.
Since that time ITS has been developing Standards and Guidelines to align with ISO 27002, providing more details and guidance in support of University Policy 311. Because University Policy 307, Responsible Use of University Computing and Electronic Communication Resources, was concerned mainly with information security, it has been replaced by Information Security Standard for Responsible Use.
Additional background on Information Security Standards is available here: http://itservices.uncc.edu/home/it-policies-standards.