I. Policy Statement and Purpose:
Physical Space is an important University resource and must be managed based on institutional needs and priorities in a consistent, integrated, and strategic manner to advance the University’s mission and goals. The purpose of this Policy is to integrate and manage all University Space with institutional priorities.
This Policy and its Supplemental Procedures set forth the principles, procedures, and guidelines governing the allocation, reallocation, use, alteration, construction and renovation of all UNC Charlotte Space.
Space is an asset belonging to the University and is acquired, leased, constructed, managed, and altered based on institutional needs and priorities. This Policy applies to all space owned, leased, or managed by the University, regardless of the funding source.
Space is assigned to administrative units of the University as required to meet their programmatic needs. As these needs evolve and change, the need for space will be evaluated, and recommendations for changes in the configuration and allocation of space will be reviewed and approved as set forth in this Policy and the Procedures Supplemental to University Policy 601.4, Integrated Space Management.
IV. Roles and Responsibilities
Detailed descriptions of the roles and responsibilities of the Office of Space Management, the Space Planning Advisory Committee (SPACe), the Space Steering Committee (SSC), and the Chancellor are included in the Procedures Supplemental to University Policy 601.4, Integrated Space Management. Generally, the roles and responsibilities of those parties are as follows:
The Chancellor or his or her designee has the final authority regarding all decisions about the use and allocation of space.
2. Office of Space Management
This Policy is administered by the Office of Space Management. The Office of Space Management will evaluate all requests for:
3. Space Planning Advisory Committee
The Space Planning Advisory Committee (SPACe) is responsible for considering the immediate and long-range space needs of the University, proposing solutions to address needs, and evaluating space requests submitted to the Office of Space Management. SPACe forwards its recommendations for space proposals of 1,000 square feet or greater to the Space Steering Committee for review.
4. Space Steering Committee
The Space Steering Committee (SSC) advises the Chancellor on all matters pertaining to campus space planning and use in relation to strategic priorities. The SSC reviews all recommendations regarding proposed space use and forwards its recommendations to the Chancellor for review.
Specific procedures for allocation, reallocation, use, change in use, alteration, construction, and renovation of University space and details about the governance structure for decisions pursuant to this Policy are included in the Procedures Supplemental to University Policy 601.4, Integrated Space Management. The Office of Space Management is responsible for reviewing and updating the supplemental procedures to ensure they are current and accurate.
VI. Guiding Principles
All University of North Carolina Charlotte facilities and buildings, inclusive of all space contained within, are considered assets belonging to the University as a whole. To promote the highest and best use of University space, the University – through delegated authority of the Chancellor – assigns space to specific users for defined periods of time. The University periodically reviews all campus space allocations, assesses space utilization, and constructs, acquires, and reallocates space as necessary to support the University’s academic and strategic priorities and associated plans.
Responsible Office: Business Affairs