New & Revised Policies

University Policy 402, Student Education Records (FERPA)

  April 5, 1999

Status: Revised

This University Policy, formerly entitled "Educational Records," is renamed "Student Records" and is reorganized and revised to include helpful headings and subheadings that make the policy more "user-friendly" for University students and employees to apply the law regarding access to and disclosure of student records (Family Educational Rights and Privacy Act-FERPA). Substantive changes include adding "email address" to the list of items defined as student "directory information," which may be disclosed without a student's consent unless the student affirmatively requests that such information not be disclosed. In addition, the revised policy more clearly states that only those officials who have a "legitimate educational interest" in the records have access to those records without the student's prior consent. The following areas have been added to the list of offices with personnel who have a legitimate educational interest: Learning Center, Career Center (replacing "Placement"), Counseling Center, Director of Athletics, and Graduate Admissions. Finally, the policy includes provisions related to newly enacted statutory requirements under FERPA: Access to Student Disciplinary Records and Parental Notification of Drug and Alcohol Violations.



University Policy 102.6 , Family and Medical Leave for Nine-Month Faculty

  December 21, 1998

Status: Revised

Former sections III.A and III. B have been reversed in order, to clarify that Personal Leave Without Pay must be granted under the Family and Medical Leave Act (FMLA), and Personal Leave With Pay is a discretionary benefit provided by the University. In addition, the reasons listed under Personal Leave Without Pay (Section III.A.1) have been revised to more clearly reflect the language of the FMLA. Finally, Section III.B.3 has been added to reiterate that taking discretionary Personal Leave With Pay reduces the amount of FMLA Personal Leave Without Pay available in any one twelve-month period.



University Policy 601.11 , Purchasing Policy

  October 5, 1998

Status: Revised

This University Policy has been revised to conform with the new benchmark determined by the North Carolina legislature and the UNC Board of Governors. The benchmark for University purchases that must be subjected to formal competition but that do not require approval beyond the campus has been increased from $35,000 to $200,000.



University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act

  September 25, 1998

Status: Revised

This University Policy has been revised to include an effective summary of the UNC Board of Governors' policy setting time limits on appeals from dispositions of certain EPA grievances. Any appeal from a grievance decision by the Chancellor, the Board of Trustees, or the President must be filed within ten (10) days after the grievant receives a decision on the appeal from that officer or body. Provisions detailing these time limits and other appeals procedures are set forth explicitly in Section IV.F of the revised policy statement.



University Policy 604.2 , State-Owned Vehicles

  August 24, 1998

Status: Revised

This University Policy has been revised to require drivers of UNC Charlotte or Motor Fleet Management vans to complete and file a UNC Charlotte Van Driver Authorization Form. After January 1, 1999, all drivers of such vans must pass both a written and driving test conducted by a University-authorized tester. Non-employee students may drive University-owned vehicles not subject to Motor Fleet Management only by completing a Contractual Driver Agency Agreement. The policy also sets forth commercial licensing requirements for drivers of certain vehicles.

[NOTE: See revisions effective April 5, 1999, which supercede part of this August 24, 1998 revision.]



University Policy 605.7 , Open Meetings Requirements

  June 15, 1998

Status: Revised

This University Policy has been restructured and revised to conform with the most recent revisions to the open meetings statutes in North Carolina. The new "Definitions" section describes the UNC Charlotte bodies that are considered public bodies and defines the various types of meetings subject to the open meetings laws. The revised "Procedures" section assigns certain notice responsibilities to the chairs of the affected campus committees. Under the Board of Governors' former interpretation of the definition of a "public body" subject to the law, only the Assistant Secretary of the Board of Trustees carried those responsibilities. Under the revision, the chairs of the various public bodies must inform the Director of the Office of Public Relations of all official meetings, and that office handles all the technical requirements for public notice of open meetings.

The revised University Policy also describes the statutory obligations for keeping minutes of all meetings, lists the limited permissible grounds for going into a closed session, and describes the procedures for going into and coming out of closed sessions. Attached to the policy statement is a "Motion to Go into Closed Session," specifically identifying the legal basis for meeting in closed session, which must properly be made and adopted at the open meeting.



University Policy 601.13 , Interference with University Operations

  June 1, 1998

Status: Revised

The University Policy has been revised to add "disability" to the list of impermissible factors for the University to consider in dealing fairly and impartially with any disruption, destruction, or interference with University operations.



University Policy 102.7 , Personnel Policies for Designated Employment Exempt from the State Human Resources Act

  June 1, 1998

Status: Revised

The university policy has been revised to change all references to the term "handicap" to the more accurate and appropriate term of "disability."



University Policy 502, Sexual Harassment Policy and Grievance Procedures

  May 18, 1998

Status: Revised

This University’s sexual harassment policy and grievance procedures have been revised to create a single comprehensive resource for addressing sexual harassment matters at the University. First, two new sexual harassment grievance procedures have been added to cover members of the University community who were previously covered only by generic procedures not specifically aimed at sexual harassment. Second, the general sexual harassment policy and all associated grievance procedures have been consolidated to make the policy and procedures easier to find and apply. The procedures previously known as University Policy 302 and University Policy 303 will no longer be separately identified as policy statements. Instead, they are simply attachments to the sexual harassment policy, University Policy 502.

The two new procedures are entitled "Grievance Procedure for Certain Employees Exempt from the State Personnel Act Alleging Sexual Harassment," and "Grievance Procedure for Students Alleging Sexual Harassment by Another Student." They provide specific methods for addressing sexual harassment claims made by certain EPA employees, and claims of sexual harassment of one student by another. The addition of these new procedures means that all students and all exempt employees now have access to procedures designed specifically for sexual harassment grievances. (SPA employees are covered by procedures set forth in UNC Charlotte Personnel Information Memorandum #35 (PIM-35), in accordance with the State Personnel Act.)

Finally, because the University Policy Series is now available primarily online, a hyperlinked index to University Policy 61 has been added at the beginning of the policy so that it is easier to navigate, and a specific grievance procedure can be located quickly.



University Policy 706, Alcoholic Beverages

  March 23, 1998

Status: Revised

This university policy has been revised to allow non-student groups with proper approval to serve alcohol in areas other than the Cone Center rooms, the Cone Center Plaza, the cafeterias, and the Rathskeller, and to allow only non-student groups with proper approval to serve mixed drinks only at certain limited campus events. The revisions also add a specific requirement that noticeably intoxicated persons may not be admitted or served at campus events and clarify that all sales of alcoholic beverages are prohibited. In addition, this university policy has been rearranged so that legal definitions of certain alcoholic beverages are set forth in the text of the policy, rather than in footnotes. The revised policy includes a summary of the applicable State laws governing the use and possession of alcoholic beverages on the University campus, and includes a clear statement that violation of the Alcoholic Beverages policy may result in disciplinary action by the University. Finally, the revised policy requires groups planning to serve alcoholic beverages at a campus event to complete an "Acknowledgement of Responsibility" form. A "Special Circumstances Approval" form must also be completed to obtain certain specified exceptions to the Alcoholic Beverages policy. Both forms are included as appendices to the policy.