The revisions to this University Policy add new language to clarify some procedures and regulations, provide additional guidelines for food preparation, and update the names of Business Affairs’ units.
This University Policy was revised to reflect a change to the Office of State Personnel Manual, which allows that the criterion of two or more years of continuous service for staff employee of the year awards may be waived if an employee has engaged in an act that meets the criteria of safety/heroism as set forth by the Office of State Personnel.
This University Policy was revised to add that compensatory time, along with the previously stated sick, vacation/annual leave, and bonus leave must be exhausted prior to receiving an additional leave transfer from another employee.
With the completion of the Travel Procedure Manual, Business Affairs has developed this new University Policy on Travel Authorization and Reimbursement to serve as an overarching statement regarding the purpose and scope of the travel manual, and the responsibilities of University employees while in travel status as well as the responsibilities of individuals and offices that participate in the travel authorization and reimbursement process. This is the University’s initial University Policy and procedure manual related to University travel, and it documents in one place the related federal, state, and University requirements.
Chancellor Dubois approved University Policy 125, Mobile Communication Devices, on September 8, 2009, effective September 23, 2009. This new policy was developed to address the use of mobile communication devices to conduct University business and the confusion surrounding various state and federal regulations regarding the use of such devices. This policy establishes guidelines for the use, documentation, and payment for these devices.
This new University Policy sets forth the policy and procedures related to retention of University records subject to a legal hold due to either a discovery order or pending or anticipated litigation.
University Policy 402, Student Records, has been revised to reflect the U.S. Department of Education's amendments to the regulations implementing the Family Educational Rights and Privacy Act (FERPA), which went into effect on January 8, 2009.
This policy is revised to add reference to the University electronic mail signature standards.
In order to promote a more efficient and cost-effective payment process, this new University Policy mandates direct deposit enrollment for all individuals paid through UNC Charlotte’s payroll system.
All UNC Charlotte employees who are receiving their pay by paper check shall be required to enroll in direct deposit by entering their direct deposit information into Banner Self-Service or by completing and submitting the Direct Deposit Enrollment and Change Form to Payroll prior to June 1, 2009. In accordance with federal requirements regarding direct deposit of payroll, UNC Charlotte employees may select the financial institution of his/her choice to accommodate the receipt of direct deposit payments.
All employees currently receiving their pay by direct deposit shall continue to be enrolled in the University’s direct deposit program.
University Policy 604.1, Operation of Vehicles on University Business, has been revised to clarify that the Safety and Environmental Health Offices carries approval authority over the operation of certain special services vehicles on University business.