I. Policy and Purpose
The University of North Carolina at Charlotte is committed to providing a workplace that is free from Workplace Violence by holding perpetrators of Workplace Violence accountable, and by providing assistance and support to victims. Any form of Workplace Violence as defined in this Policy may be cause for disciplinary action, up to and including dismissal, as unacceptable personal conduct. The University will apply all useful management tools to accomplish the dual purpose of reducing the effects of violence on victims and the University community as well as holding perpetrators of violence accountable for their actions.
A. Bullying is unwanted offensive and malicious behavior that undermines or attempts to undermine an individual or group through persistently negative actions. Bullying typically includes an element of vindictiveness, and the behavior is calculated to undermine, patronize, humiliate, intimidate or demean the recipient.
B. Domestic Violence (for the purposes of this Policy) is the use of abusive or violent behavior, including threats or intimidation, between people who have an ongoing or prior intimate or romantic relationship. Such relationships include people who are married, live together intimately or date, people who share a child in common, and people who have previously been married, lived together intimately or dated.
C. Intimidation is engaging in actions intended to frighten, coerce, or induce duress.
D. Physical Attack is unwanted or hostile physical contact such as hitting, fighting, pushing, restraining, shoving, or throwing objects.
E. Sexual Assault is means an offense classified as a forcible or non-forcible sex offense under the Uniform Crime Reporting Program of the Federal Bureau of Investigation, including a Sexual Act Without Consent or Sexual Contact Without Consent (as those terms are defined in University Policy 406, Code of Student Responsibility.)
F. Stalking (for the purposes of this Policy) is engaging in a course of conduct (two or more acts) directed at a specific person that would cause a reasonable person to (a) fear for his or her safety or the safety of others; or (b) suffer substantial emotional distress. Stalking may include electronic communications (such as emails or text messages), following an individual, or spying on an individual.
G. Threat is the expression of intent to cause physical or mental harm. Such an expression constitutes a threat without regard to whether the party communicating the threat has the present ability to carry it out and without regard to whether the expression is contingent, conditional or future.
H. Workplace Violence encompasses a broad range of behaviors that can affect the campus or the workplace, may generate reasonable concerns for personal safety, or may result in physical injury, and includes, but is not limited to, Bullying, Domestic Violence, Intimidation, Physical Attack, Sexual Assault, Stalking, and Threat, as those terms are defined herein, as well as intentional damage to property owned by the State, University, employees, students, visitors, or vendors. Workplace Violence includes acts of violence committed by State employees, clients, customers, relatives, acquaintances or strangers against State employees in the workplace.
This Policy applies to all University employees while on University property, while conducting University business, or while engaging in University-sponsored programs or activities.
It is a violation of this Policy to engage in Workplace Violence while on University property, while conducting University business, or while engaging in University-sponsored programs or activities. It is a violation of this Policy to engage in Workplace Violence outside of the workplace or off University property if such behavior affects the safety and security of the University community or any of its members while in the workplace or on campus.
V. Roles and Responsibilities
It is the responsibility of all University employees to conduct themselves in such a way as to contribute to a workplace that is free of violence. University administrators and supervisors have a special responsibility to create and maintain such an environment. Should an administrator or supervisor have knowledge of conduct that creates violence or receives a complaint of violence under his or her administrative jurisdiction, immediate steps must be taken to deal with the matter appropriately. Taking positive steps to educate and sensitize employees with respect to this issue is also a responsibility of University administration.
B. Responsible Institutional Officer
The Associate Vice Chancellor for Human Resources is designated as Coordinator under this Policy and has overall responsibility for implementation of policies and procedures dealing with Workplace Violence. The Coordinator is responsible for maintenance of records and preparation of requested reports on Workplace Violence.
C. Education and Training
The Coordinator will coordinate the design and presentation of training and education of supervisors regarding the signs of potential workplace violence. Advice and assistance will be solicited from other University resources on the contents of the training and education program, to assess the effectiveness of the program, and to determine revisions as necessary to this Policy.
A. Reporting Process
To address incidents of Workplace Violence and to insure speedy and effective resolution of these incidents, the University has established the following process:
B. Emergency Operations Center
The University has in place an Emergency Operations Center (EOC) to respond to critical incidents of Workplace Violence that affect the University community and has precedence over the process previously identified in this Policy. The EOC may respond to Workplace Violence that has been identified as critical in nature and as life-threatening situations (e.g., death, hostage, bomb).
The Coordinator will first notify the Police and Public Safety Watch Commander who has the responsibility for directing the response and making appropriate notification about the critical and/or emergency situation. The Watch Commander will immediately notify the Chief of Police, who will notify appropriate campus officials.
C. Domestic Violence
Employees may receive information and assistance in obtaining a protective order (i.e., civil no-contact order, restraining order, etc.) for domestic violence situations from the Department of Police and Public Safety. Employees who have an active protective order are encouraged to share this information with the Department of Police and Public Safety so they are aware of potential threats. Employees are also encouraged to contact the Employee Relations Department to explore strategies to keep the workplace safe (e.g., removal of identifying information from campus directories, notification to co-workers, etc.).
D. Remedial Action
Remedial actions will depend on the severity of the incident. University authorities may direct a faculty member or a staff member who violates this Policy to the Employee Assistance Program, or may refer the matter for disciplinary action in accordance with University procedures applicable to the individual's status as student employee, or to the employee's category of employment. Disciplinary action may include discharge from employment or expulsion of a student employee.
In some cases, the University may seek a civil no-contact order, trespassing order, or other protective measure to remove a person who violates this Policy from the campus community.
E. Retaliation Prohibited
This Policy prohibits retaliation against any individual who, in good faith, reports a violation of this Policy. All reports of violence will be handled in a confidential manner, with information released on a need-to-know basis. University managers and administrators shall be sensitive and responsive to fears from the reporting individual of reprisal.
Deliberately false or misleading claims of violence that appear to have been filed with the intention to harass or that appear to be frivolous or an abuse of the violence reporting process shall be considered instances of unacceptable personal conduct and may be subject to disciplinary action, up to and including dismissal.
Responsible Office: Business Affairs