Policy
Statement #28, Solicitation and Acceptance of Gifts
Status:
REVISED
Effective: August 31, 2006
Summary:
This Policy is revised primarily to bring it into
compliance with current practice and recent organizational
changes to the University and the UNC Charlotte Foundation..
Policy
Statement #120, Cost Sharing in Sponsored Programs
Status:
NEW
Effective: June 22, 2006
Summary:
This Policy addresses mandatory vs.
voluntary cost sharing, and distinguishes
between voluntary committed cost
sharing and voluntary uncommitted
cost sharing. These are important distinctions, and
faculty who are anticipating cost sharing in proposal
budgets should review this new Policy.
Policy
Statement #104, Code of Student Responsibility
Status:
Revision
Revision
Effective: April 10, 2006
Summary:
The Code of Student Responsibility is revised to
bring it in line with current practice and to clarify
certain terms.
Policy
Statement #82,
HIV Disease
Status:
RESCINDED
Rescission
Effective: March 31, 2006
Policy
Statement #13, Campus Operation in Adverse Weather
or During Other Unusual Conditions
Status:
Revision
Revision
Effective: June 29, 2005
Summary:
The
changes to this Policy clarify which positions are
deemed to be Essential Personnel for purposes of
reporting during inclement weather and other unusual
conditions. The changes also encourage department
heads to provide food and shelter for Essential
Personnel when they must report to campus in order
to address problems previously faced by personnel
who, due to weather, could not return home or retrieve
food. The changes also address how employees who
are paid on an hourly basis and who do not earn
leave credit will be paid for periods when the University
is closed or when the employee believes that travel
is unsafe.
Policy
Statement #99, Additional Compensation for Professional
Services to the University
Status:
Revision
Revision
Effective: June 29, 2005
Policy
Effective: June 29, 2005
Summary:
This Policy Statement has undergone a complete overhaul
to provide clarity and more specificity about the
various types of additional compensation that may
be permitted. The new title of the Policy reflects
this broader scope: “Additional Compensation
for Professional Services to the University.”
One
of the major changes is that while the previous
Policy limited all types of additional compensation
to 3/9 of the salary base for 9-month faculty, the
revised policy allows other types of incidental
compensation and compensation for summer teaching,
without specifying a limit. Instead, the process
requires pre-approval and all one-time payments
require a memo of justification for both the activity
and the compensation amount for the activity. The
Policy also sets forth the conditions required for
12-month staff to receive additional compensation.
A
new appendix provides a quick reference guide indicating
the types of additional compensation available based
on employment category.
Finally,
the policy is revised to comport with the new Board
of Governors Policy 300.2.13 (http://www.northcarolina.edu/content.php/legal/policymanual/uncpolicymanual_300_2_13.htm).
Policy
Statement #62, Employee Assistance Program
Status:
Revision
Revision
Effective: May 30, 2005
Policy
Effective: May 30, 2005
Summary:
This Policy required revision because the State
has eliminated its administration of the Employee
Assistance Program. As a result, the UNC Charlotte
Counseling Center has become the University’s
sole resource in employee disciplinary cases in
which the University finds it necessary to mandate
employee counseling as a condition of continued
employment. These revisions are intended to articulate
the role of the Counseling Center in addressing
such employee issues without compromising the Counseling
Center’s ability to provide services to students.
Policy
Statement #119, Accounting
for Annual Leave for FLSA-Exempt Employees Who Earn
Leave
Status:
Newly Approved by the Chancellor
Revision
Effective: April 25, 2005
Policy
Effective: April 25, 2005
Summary:
This Policy replaces PIM-47. It converts some longstanding
operating rules for reporting annual leave into
a University Policy Statement so that affected employees
have a readily-available reference.
Policy
Statement #118, Continuing
Education Discount Program
Status:
Revised by the Board of Trustees
Revision
Effective: March 4, 2005
Policy
Effective: July 1, 2005
Summary:
The title of this Policy has been revised to more
accurately reflect its subject.
Policy
Statement #112, Centers and Institutes
Status:
Newly approved by the Board
of Trustees
Effective:
December 3, 2004
Summary:
This policy provides that at UNC Charlotte centers
and institutes are established or discontinued at
the discretion of the Chancellor, following review
or evaluation by the Centers & Institutes Committee
and recommendation by the Provost. The process is
managed by the Vice Chancellor for Research and
Federal Relations in accordance with procedures
established by the Centers and Institutes Committee.
Policy
Statement #118, Tuition Waiver Program
Status:
Newly approved by the Board
of Trustees
Effective:
July 1, 2005
Summary:
This policy authorizes the Director of the Office
of Continuing Education, Extension, and Summer Programs
to provide a discount, not to exceed 50%, on the
registration fee for courses offered by that office
to be charged to any "qualified employee,"
as that term is defined in the policy.
Policy
Statement #80, Death of a Student
Status:
Revised by the Chancellor
Effective:
October 25, 2004
Summary:
This Policy is revised to add the Career Center to
the list of office on campus that the Vice Chancellor
for Student Affairs should contact upon notification
of the death of a student. In addition, several other
office names and required actions are clarified.
Policy
Statement #81, Senior Academic and Administrative
Officers
Status:
Revised by the Chancellor
Effective:
September 27, 2004
Summary:
On September 20, 2004, the Office of the President
approved establishment of a new UNC Charlotte Tier
I SAAO position--Vice Chancellor for Research and
Federal Relations. In turn, on September 24, 2004,
the UNC Charlotte Board of Trustees appointed Steve
Mosier as the new Vice Chancellor for Research and
Federal Relations. Therefore, the Chancellor has revised
Policy Statement #81 to add the position, “Vice
Chancellor for Research and Federal Relations”
to the list of Tier I SAAO positions at UNC Charlotte.
Policy
Statement #20, Electronic Communication Systems
Status:
Revised by the Board of Trustees
Effective:
September 24, 2004
Summary:
The revisions to this Policy broaden the coverage
of the policy from “electronic mail” to
all “electronic communication systems”
to ensure the appropriate use of all the University’s
electronic communication systems (not only email)
by its students, faculty, and staff. Accordingly,
the title of the Policy has been changed to "Electronic
Communication Systems.” Electronic communication
systems are defined as tools provided by the University
to complement traditional methods of communication
and to improve education and administrative efficiency.
Policy
Statement #44, Surplus Property Procedures
Status:
Revised
Effective:
July 15, 2004
Summary:
The revisions to this Policy are based on new accounting/reporting
requirements for public universities under Governmental
Accounting Standards Board (GASB) Statements #34 and
#35. These new requirements include tracking and reporting
building and infrastructure assets. The revisions
are intended to strengthen the policy with regard
to accountability for lost or stolen assets. The revisions
also include State and University requirements policies
and procedures for operating a surplus property store
on campus.
Policy
Statement #79, Control and Management of University
Equipment and Other Property
Status:
Revised
Effective:
June 4, 2004
Summary:
The revisions to this Policy are intended to better
control the volume of items the University is currently
tracking through inventory. The Office of State Controller
guidelines allow the University to select inventory
levels at four different thresholds. These recommended
revisions comply with Office of State Controller requirements.
Policy
Statement #86, Facilities and Administrative Costs
Status:
NEWLY APPROVED
Effective:
May 31, 2004
Summary:
Facilities and Administrative (F&A) (also known
as indirect or overhead) costs are the general support
expenses relating to research and sponsored programs
that are incurred for common objectives of the University
and therefore cannot be readily identified with a
particular sponsored award. This new policy provides
that F&A costs will be reimbursed by a federal
sponsoring agency at their UNC Charlotte negotiated
F&A rate. The University expects all non-federal
sponsored programs to be reimbursed for their full
costs, both direct and F&A.
Policy
Statement #10, Network Security
Status:
Revised
Effective:
May 21, 2004
Summary:
This Policy is revised to add a provision permitting
the University to monitor data traffic to safeguard
the integrity of the University's computing and electronic
communication resources and to minimize the risks
to both those resources and the end users of those
resources. Specifically, the revision allows ITS to
monitor data traffic and to access, retrieve, read,
and/or disclose data communications when there is
reasonable cause to suspect a violation of applicable
University policy or criminal law, or when monitoring
is otherwise required by law. The new language in
this Policy will also be included in a network logon
banner, so that users are notified of the potential
data traffic monitoring when they log onto the University
network.
Policy
Statement #23, Emeritus Faculty
Status:
Revised
Effective:
May 11, 2004
Summary:
Revisions to Policy Statement #23 reflect changes
based on “Personnel Management Flexibility to
Appoint and Fix Compensation of EPA Positions, Further
Delegations from the Chancellor,” dated March
2003.
That
document provides: “Emeritus Faculty status
must be approved by the Chancellor upon nomination
by the Department Chair and recommendation by the
Dean, and Provost.” The Office of the President
has confirmed that under personnel management flexibility,
the authority to approve emeritus faculty appointments
is delegated from the Board of Trustees to the Chancellor.
The
revisions reflect the Chancellor’s authority
to make final decisions on appointment of emeritus
faculty.
Policy
Statement #78, Administrative Separation and/or
Retreat to a Faculty Position
Status:
Newly Approved
Effective:
March 5, 2004
Summary:
This new Policy is established as required by The
University of North Carolina Board of Governors Policy
300.1.6 and Regulation 300.1.6[R].
This
Policy covers voluntary and involuntary relinquishments
of duties by Senior Academic and Administrative Officers,
as identified at UNC Charlotte in Policy Statement
#81, with the exception of the Chancellor. In accordance
with Board of Governors Policy 300.1.6 and Regulation
300.1.6[R], Policy Statement #78 addresses four circumstances
of voluntary and involuntary relinquishments of duties
by SAAOs (other than the Chancellor): retreat to a
faculty position, reappointment of an administrator
without faculty retreat rights, separation from the
University, and retirement.
Policy
Statement #39, Petty Cash Fund and Change Fund
Policy
Status:
Newly Approved
Effective:
January 21, 2004
Summary:
This new policy addresses petty cash funds and change
funds. The old petty cash "policy" consisted
of a single paragraph within Policy Statement #50,
“Purchasing Policy,” and was inadequate
to address the various ways petty cash is being used
on campus. Specifically, the single paragraph in Policy
Statement #50 did not address issues of accountability,
security, replenishment, appropriate uses of petty
cash funds and change funds, all of which have been
addressed in this new policy.
Policy
Statement #13, Campus Operation in Adverse
Weather or During Other Unusual Conditions
Status:
Revised
Effective:
November 17, 2003
Summary:
The revisions to this Policy add new provisions regarding
accounting for lost time when the University is on
a delayed schedule and clarify existing provisions
regarding accounting for lost time when the University
is closed or classes are cancelled. The revisions
also specify that faculty and non-faculty employees
who telework or work in alternate locations not affected
by the adverse weather or unusual conditions are expected
to work their normal schedule. Finally, the term “hazardous”
in the title and text of the Policy Statement is changed
to "adverse,” to correlate with the terminology
of the State policy.
Policy
Statement #69 - Student Records
Status:
Revised
Effective:
July 14, 2003
Summary:
These revisions correspond with the Registrar's
practice of releasing a student's directory information
previously withheld at the student's request only
after the Registrar receives the student's written
authorization to do so. Formerly, if the student filed
the necessary form requesting that the Registrar not
release directory information, that request expired
after one year. The change provides better Registrar
management of student requests to withhold directory
information.
Policy
Statement #104 - The Code of Student Responsibility
Status:
Revised
Effective:
July 1, 2003
Summary:
Recent revisions comply with revisions to Section
502D(3) of The Code of the University of North Carolina
and the new Policy 700.4.1 of the University of North
Carolina Board of Governors. Additional substantive
changes include reorganization of some provisions
and clarification of terms. Substantive changes include:
1)
Revising Section 2, "Authority; Delegation;
Exclusive Coverage," to comport with revisions to
Section 502D(3) of The Code of the University of North
Carolina;,
2)
Changing the term "student" to "party" in relevant
provisions, and defining "party" to include a student
or a group or organization charged with a violation
of the Code
3)
Revising Section 10(o) to prohibit operating
a motor vehicle under the influence alcohol or while
impaired by the consumption of alcohol;
4)
Revising Section 10(v) to prohibit use of computers
in University computer labs that is not related to
UNC Charlotte course- and degree-related work and
to prohibit violation of University Policies # 66,
67, 10, 20, and 8 on computer and software use;
5)
Revising Section 15(d), "Definite Suspension,"
to provide that suspension for violation of Section
10(v) may include suspension of access to University
computing and electronic communication resources;
6)
Revising Section 15(f), "Expulsion," to provide
that expulsion for violation of Section 10(v) includes
removal of access to University computing and electronic
communication resources;
7)
For group or organization sanctions, chaning the term
"Registration Restriction" to "Registration
Suspension";
8)
Clarifying that Registration Suspension shall be for
a "definite period of time" rather than
"usually not for more than one semester in addition
to the one in which the violation occurred";
9)
Substantially revising the provisions on notice, hearing,
and appeals (Sections 21 through 27) to comply with
new Board of Governors' Policy 700.4.1, including
providing separate procedures for "Minor Violations"
and "Serious Violations" of the Student
Code;
10)
Adding a new Section 26(b) clarifying Group or Organization
representation in a hearing.
Policy
Statement #67 - Proprietary Software
Status:
Revised
Effective:
November 7, 2001
Summary:
Revisions reflect that 1) Computing Services will maintain
an up-to-date list and reference file of supported software
packages licensed to the University, which will be available
for inspection by any member of the University community,
2) Business Affairs will maintain a list of software
licensed by individual departments within the University,
and 3) individuals who allocate the use of and access
to UNC Charlotte computing and network resources must
ensure that all users are aware of restrictions and
obligations imposed by the applicable license agreements
Policy
Statement #14 - Cashing Checks
Status:
Revised
Effective:
October 29, 2001
Summary:
Substantive revisions reflect that the Cashier’s Office,
rather than the Business Office and the Bookstore, now
offer check cashing services; that checks will only
be cashed for current UNC Charlotte faculty, staff and
students; that the dollar amount of checks cashed is
limited, that the University may refuse to cash any
check; and that modifications of operating procedures
were necessary.
Policy
Statement #85 - Utility Carts on Campus
Status:
Revised
Effective:
October 29, 2001
Summary:
Substantive revisions provide definitions of “utility
carts” and “central area of campus;” state the purpose
for utility carts on campus; include “unlicensed off-the
road vehicles,” “six (6) wheel vehicles,” and “alternative
fuel vehicles;” clarify utility cart operations; require
that utility carts be identified with a department letter
and that the department be responsible for training
its operators; and clarify procedures for reporting
accidents.
Policy
Statement #81 - Senior Administrative Officers
Status:
Revised
Effective:
September 28, 2001
Summary:
Annual
Leave Accrual: Effective July 1, 2001, all
12-month EPA non-faculty employees except Tier I Senior
Academic and Administrative Officers (SAAOs) receive
24 days of annual leave per year.Therefore, “exceptional
leave entitlements” are no longer available for such
EPA employees. Annual leave for Tier I SAAOs remains
unchanged at an annual rate of 26 days per year.
Annual
Leave Payout: If an EPA non-faculty employee
is employed for less than 24 months, the annual leave
payout is limited to one day for each month worked,
less the number of days of annual leave taken during
the employment period.
Transfers
of Annual Leave: UNC Charlotte has elected
not to transfer annual leave for an outgoing EPA employee
to another North Carolina state agency, and it will
not accept annual leave from another state agency for
an incoming EPA employee. Instead, EPA employees are
“paid out” when they leave employment. This is consistent
with the practice of other institutions in the UNC system.
Restructuring
of Policy Statements #64 and #81: Policy Statement
#81 now includes a list of all positions classified
as Tier I SAAO and a hyperlink to a list of those positions
classified as Tier II SAAO.Tier I and II SAAOs may elect
optional retirement, whereas other EPA non-faculty employees
do not have this choice.Policy Statements #64 and #81
are significantly abridged by including direct hyperlinks
to the Board of Governors’ policies as “Attachments,”
rather than repeating them verbatim in the text.
Policy
Statement #64 - PERSONNEL POLICIES FOR DESIGNATED
EMPLOYMENT EXEMPT FROM THE STATE PERSONNEL ACT
Status:
Revised
Effective:
September 28, 2001
Summary:
Annual
Leave Accrual: Effective July 1, 2001, all
12-month EPA non-faculty employees except Tier I Senior
Academic and Administrative Officers (SAAOs) receive
24 days of annual leave per year.Therefore, “exceptional
leave entitlements” are no longer available for such
EPA employees. Annual leave for Tier I SAAOs remains
unchanged at an annual rate of 26 days per year.
Annual
Leave Payout: If an EPA non-faculty employee
is employed for less than 24 months, the annual leave
payout is limited to one day for each month worked,
less the number of days of annual leave taken during
the employment period.
Transfers
of Annual Leave: UNC Charlotte has elected
not to transfer annual leave for an outgoing EPA employee
to another North Carolina state agency, and it will
not accept annual leave from another state agency for
an incoming EPA employee. Instead, EPA employees are
“paid out” when they leave employment. This is consistent
with the practice of other institutions in the UNC system.
Restructuring
of Policy Statements #64 and #81: Policy
Statement #81 now includes a list of all positions
classified as Tier I SAAO and a hyperlink to a list
of those positions classified as Tier II SAAO.Tier
I and II SAAOs may elect optional retirement, whereas
other EPA non-faculty employees do not have this choice.Policy
Statements #64 and #81 are significantly abridged
by including direct hyperlinks to the Board of Governors’
policies as “Attachments,” rather than repeating them
verbatim in the text.
Policy
Statement #18 - ANNUAL AND SICK LEAVE FOR UNIVERSITY
EMPLOYEES EXEMPT FROM THE STATE PERSONNEL ACT
Status:
Revised
Effective:
September 28, 2001
Summary:
To avoid duplication and confusion, Policy Statement
#18 no longer applies to EPA non-faculty employees and
instead applies only to faculty members. The title has
been changed to “Annual and Sick Leave for Faculty Members.”
Policy
Statement #34: GRANTS, CONTRACTS, AND COOPERATIVE
AGREEMENTS TO FINANCE SPONSORED PROGRAMS
Status:
Revised
Effective:
August 20, 2001
Summary:
Revisions were made to this policy in connection
with SACS requirements to more accurately reflect the
faculty role in research.
Policy
Statement #31: ADMINISTRATIVE COORDINATION OF
COMPUTER SERVICES
Status:
Rescinded
Effective:
July 16, 2001
Policy
Statement #79: CONTROL OF UNIVERSITY-OWNED EQUIPMENT
Status:
Revised
Effective:
June 22, 2001
Summary:
Revisions to this Policy conform it to new State policy
and University practices.Specifically, the State Controller’s
Office has implemented a $5,000 capitalization threshold
for recording University equipment on financial statements.Reference
to the Property Loss Committee has been deleted because
the University now conducts direct administrative review
of property losses.
Policy
Statement #52: PUBLICATIONS AND UNIVERSITY ARCHIVES
Status:
Revised
Effective:
May 25, 2001
Summary:
Each department bears responsibility for forwarding
copies of its own publications to the University Archives
and the North Carolina State Publications Clearinghouse
in the Department of Cultural Resources, rather than
to the UNC Charlotte Publications Officer. The revisions
also include clarification of the places for deposit
of University publications, and a change of address
for the North Carolina Publications Clearinghouse.
Policy
Statement #113: COPYRIGHT
Status:
Newly Approved
Effective:
June 1, 2001
Summary:
Reviewed by the Staff Organization and approved
by the Faculty Council at one of its last meetings of
the 2000-2001 academic year, this policy was developed
in accordance with the UNC Board of Governors’ comprehensive
new policy on copyrights. It establishes the Faculty
Copyright Education and Policy Committee and a copyright
dispute resolution mechanism. In addition the
Policy provides guidance on copyright infringement and
fair use. Finally, it establishes parameters for ownership
of various types of copyrightable works by faculty,
staff, and students. This policy is subject to modification
as the result of further discussion with the Faculty
during next year.Additionally, the Provost will call
for a review of the policy after two years of operation
under its terms.
Policy
Statement #91: MEDICAL SERVICES
Status:
Revised
Effective:
June 1, 2001
Summary:
The revisions authorize limited medical services
at
Brocker Health Center for on-campus conference and
camp participants.Additionally, medical services for
Postdoctoral Fellows is available on the same basis
and at the same rates as the general student population.
Note: This policy revision was previously incorrectly
announced as being approved by the Board of Trustees
on March 2, 2001.
Policy
Statement #46: LEAVES OF ABSENCE FOR MEMBERS
OF THE FACULTY
Status:
Revised
Effective:
June 1, 2001
Summary:
The Policy revision makes it easier for faculty
members to understand the effects of leave on their
retirement benefits and their health insurance programs.The
two exceptions for faculty members who take non-FMLA
personal leave without pay now included in the policy
based on North Carolina statutes and State Personnel
Commission rules are:1) they are not entitled to contribute
to the State retirement system (either TSERS or the
Optional Retirement Program), and 2) the University
cannot make contributions to their health insurance
programs.Employees are responsible for paying the full
premium cost if they wish to continue health insurance.Additionally,
an updated version of the administrative AA-32 form
has been added to the online version of this Policy.
Policy
Statement #7: PATENT
Status:
Revised
Effective:
June 1, 2001
Summary:
The revisions to this Policy include 1) removing
two paragraphs addressing copyright and replacing them
with a paragraph adapted from the new Copyright Policy
regarding works subject to both copyright and patent
protection, 2) deleting procedures for protection and
marketing of software (unnecessaryin light of the new
Copyright Policy), 3) renaming the policy “Patent Policy”
(from “Patent and Copyright Procedures”), and 4) making
other editorial changes to improve the readability of
the policy.
Policy
Statement #69: STUDENT RECORDS
Status:
Revised
Effective:
April 9, 2001
Summary:
This Policy has been changed to reflect recent revisions
to the regulations governing the Family Education Rights
and Privacy Act (FERPA). Specifically, the new FERPA
regulations now provide that the University shall give
a parent or eligible student when requested, an opportunity
for a hearing to challenge the content of the student's
education records on the grounds that the information
contained in the education records is inaccurate, misleading,
or in violation of the privacy rights of the
student. The regulations previously provided that a
student could challenge his or her education records
on the grounds that the information contained in the
records was inaccurate, misleading, or in violation
of the student's privacy or other rights.
The
relevant revisions to Policy Statement #69 are in Section
IV and Attachment.
Policy
Statement #59: PERSONNEL RECORDS
Status:
Revised
Effective:
March 26, 2001
Summary:
The intent of the revisions is to bring the policy
into line with current practice.Most of the revisions
reflect the change in practice from maintenance of EPA
personnel files in the “office of the Vice Chancellor
for the division” where employment was held or sought
to the “department or unit” where employment was held
or sought.Additionally, requests for inspection of EPA
personnel records and confidential letters of recommendation
should now be directed to the Director of Academic Budget
and Personnel rather than to the office of the Vice
Chancellor of the division in which employment was held.
Additional revisions reflect other changes in practice
or simple clarification of language.
Policy
Statement #28: SOLICITATION AND ACCEPTANCE OF
GIFTS
Status:
Revised
Effective:
March 26, 2001
Summary:
This Policy combines the current PS #28 (Securing
Private Support) and PS #39 (Gift Acceptance) because
of their common subject matter.PS #28 intends to better
organize the policies and procedures for solicitation
and acceptance of gifts.In addition, it reflects and
is consistent with the policies and procedures set forth
in the “Standards for Gift Acceptance” manual.Because
of the consolidation, PS #39 has been rescinded.
Policy
Statement #39: GIFT ACCEPTANCE
Status:
Rescinded
Effective: March 26, 2001
Policy
Statement #104: CODE OF STUDENT RESPONSIBILITY
Status:
Revised
Effective:
March 1, 2001
Summary:
PS #104 - The changes involve:
1)
removing certain disciplinary
notations from transcripts,
2)
disciplinary action for improper and illegal
use of IDs,
3)
newly required Alcoholic Beverages form,
4)
shortened time frame to petition for a rescission
of expulsion,
5)
a change in group sanctions,
6)
use of an administrative Hearing Panel when
there is a backlog of cases,
7)
guidelines for conducting closed session disciplinary
hearings by the Hearing Panel, and statement that
recordings made during disciplinary hearings become
the property of the University.
Policy
Statement #111: BIOSAFETY
Status:
Newly Approved
Effective:
February 26, 2001
Summary:
This Policy describes planning and implementation
of control practices for the prevention of laboratory-acquired
infections in all UNC Charlotte research programs
involving biohazardous agents.The policy has been
established to ensure safe handling of biohazardous
agents and the appropriate assessment of potential
risks.
Policy
Statement #100: RESEARCH APPOINTMENTS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #94: ETHICAL CONDUCT IN RESEARCH,
SCHOLARSHIP, AND EDUCATIONAL ACTIVITIES
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #93: RESEARCH RELATIONS WITH PRIVATE
ENTERPRISE AND PUBLICATION OF RESEARCH FINDINGS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #64: PERSONNEL POLICIES FOR DESIGNATED
EMPLOYMENT EXEMPT FROM THE STATE PERSONNEL ACT
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #63: RESEARCH UTILIZING HUMAN SUBJECTS
PROGRAMS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #61: SEXUAL HARASSMENT POLICY AND
GRIEVANCE PROCEDURES
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #46: LEAVES OF ABSENCE FOR MEMBERS
OF THE FACULTY
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #37: RETENTION, DISPOSITION, AND
SECURITY OF UNIVERSITY RECORDS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #34: GRANTS, CONTRACTS, AND COOPERATIVE
AGREEMENTS TO FINANCE SPONSORED PROGRAMS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 -
Employment of Postdoctoral Fellows.
Policy
Statement #30: RETIREMENT PROCEDURES AND REGULATIONS
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 - Employment
of Postdoctoral Fellows.
Policy
Statement #18: VACATION OR ANNUAL LEAVE AND SICK
LEAVE FOR UNIVERSITY EMPLOYEES EXEMPT FROM THE STATE
PERSONNEL ACT
Status:
Revised
Effective:
February 26, 2001
Summary:
The revisions conform minor changes made necessary
by the recent addition of Policy Statement #108 - Employment
of Postdoctoral Fellows.
Policy
Statement #108: EMPLOYMENT OF POSTDOCTORAL FELLOWS
Status:
Newly Approved
Effective:
December 8, 2000
Summary:This policy intends to make clear the terms of employment
for Postdoctoral Fellows such as salary, benefits, and
length of employment, as well as clarify their status
as employees.Postdocs are required to sign the “Agreement
for Temporary Postdoctoral Fellow Appointment”
form (AA-35).
Policy
Statement #109: USE OF UNIVERSITY LABORATORY
FACILITIES
Status:
Newly Approved
Effective:
November 13, 2000
Summary:
This policy intends
to avoid unnecessary loss or injury resulting from use
of university laboratories by individuals who do not
have appropriate training, supervision, or authorization.Only
those individuals authorized under this policy are permitted
in specified university laboratories.
Policy
Statement #96: CONDUCT AT SPEECH EVENTS
Status:
Revised
Effective:
October 30, 2000
Summary:
This policy has been revised to allow the Chancellor
to designate another person to make determinations about
security and the necessity for and selection ofmoderators,
and to eliminate the necessity to appoint a committee.
Policy
Statement #69: STUDENT RECORDS
Status: Revised
Effective: October 30, 2000
Summary: This policy has been revised in light
of the new regulations governing the Family Education
Rights and Privacy Act (FERPA). The definition of“Education
Records” is revised to clarify that “sole
possession” records are, among other things, those
that are “used only as a personal memory aid.”
The definition of “Directory Information”
is revised to add “enrollment status.” The
section on disclosure of education records without prior
consent of the student is revised to add a section entitled
“Litigation.”The section addressing disclosure
of alcohol or drug violations to parents is revised
to clarify that it applies only to students who are
under the age of 21 at the time of disclosure to the
parent. Changes unrelated to the new FERPA regulations
include an update of the cost of an official copy of
a transcript, from $1 to $3, and minor editorial changes.
Policy
Statement #43: ANIMALS ON CAMPUS
Status: Revised
Effective: October 30, 2000
Summary: This policy statement has been revised
to make it more readable, and to clarify the approval
process.
Policy
Statement #73: BUDGET SUBMISSIONS AND POSITION
MANAGEMENT
Status:
Revised
Effective:
July 6, 2000
Summary:
Minor revisions to the policy statement change the
term “Director of Financial Services” to
“Budget Office” to clarify the distribution
of responsibility within the Budget office.
Policy
Statement #66: RESPONSIBLE USE OF UNIVERSITY
COMPUTING AND ELECTRONIC COMMUNICATION RESOURCES
Status: Revised
Effective: January 31, 2000
Summary: The computing and electronic communication
resources that UNC Charlotte provides for faculty, staff,
and students are essential to carrying out the University's
primary missions of instruction, research, and public
service. Protecting and preserving University computing
and electronic communication resources is a cooperative
effort that requires each member of the University community
to act responsibly and guard against abuses. This policy
sets forth standards of responsible use, which demonstrate
respect for unobstructed access, intellectual property
rights, truth in communication, ownership of data, system
security and integrity, and individuals' rights. Responsible
use includes, but is not limited to, respecting the
rights of other users, sustaining the integrity of systems
and related physical resources, and observing all relevant
policies, laws, regulations, and contractual obligations.
Any member of the University community who violates
this policy may be subject to disciplinary action under
appropriate University disciplinary procedures.
Policy
Statement #47: PUBLICATIONS
Status:
Revised
Effective: November 1, 1999
Summary: This policy statement has been revised
to clarify that the Office of Graduate Admissions, in
addition to the Office of Undergraduate Admissions,
is an office responsible for overseeing the editing
and design of student recruitment literature.
Policy
Statement #83: HAZING
Status: Revised
Effective: September 13, 1999
Summary: The Code of Student Responsibility prohibits
"hazing" and refers to Policy Statement #83
for the definition of the term. Therefore, Policy Statement
#83 has been revised to provide a more clear and precise
definition of "hazing." The definition also
includes examples of certain activities that constitute
hazing.
Policy
Statement #104: CODE OF STUDENT RESPONSIBILITY
Status:
Revised
Effective: August 27, 1999
Summary: The Code of Student Responsibility is
revised to clarify certain conduct standards, disciplinary
procedures, and sanctions, as well as to clarify the
role of the Assistant Dean of Students for Judicial
Programs in the disciplinary process. Such revisions
include:
- clarifying
pre-hearing and investigation procedures;
- permitting
certain hearing panels to be composed of a combination
of Administrative Hearing Panel and Student Court
Panel members;
- clarifying
the distinction between the disciplinary Code and
the criminal justice system;
- adding
several definitions for terms used in the Code;
- adding
"setting fires," "intentionally committing
acts that disrupt or interfere with the normal functions
of a class," "violating University Policies…on
computer and software use," and "gambling"
as conduct prohibited under the Code;
- clarifying
the consequences of violating suspension or expulsion;
- adding
a provision on "Post-Enrollment Sanctions";
- adding
"whether the incident was motivated by bias"
as a factor that may affect the severity of a sanction;
- adding
the definition of "charter revocation" for
groups or organizations;
- adding
a provision for delaying the scheduling of hearings
under certain circumstances;
- clarifying
the ability of a student to seek assistance of the
Student Defense Office and the University Advocate
Office where appropriate; and
- clarifying
procedures for appeals to the Chancellor and beyond.
Policy
Statement #27: ALUMNI ASSOCIATION
Status: Revised
Effective: August 16, 1999
Summary: This policy statement has been revised
to bring it into conformity with current terminology,
practice, and procedures. For example, the word "General"
is deleted from the name of the Alumni Association to
make the name consistent with the Articles of Incorporation,
and the term "interest groups" is replaced
by "chapters." In addition, reference to the
"Annual Giving Fund" is deleted because there
is no longer a fund with this name, and reference to
the "Excellence Fund" is added to reflect
the name of one fund into which annual contributions
to the Alumni Association may be deposited. In addition,
provisions have been added to reflect the means by which
the Alumni Association is provided operating funds by
the University and to reflect how the Alumni Association
funds are managed by the University.
Policy
Statement #47: PUBLICATIONS
Status: Revised
Effective: July 12, 1999
Summary: This policy statement has been revised
to clarify a number of details related to publications
and printing at UNC Charlotte. Specifically, it now
provides that the offices of Undergraduate Admissions,
the Provost, and Publications and Printing Services
are responsible for reviewing and approving certain
major University publications that are distributed to
the general public. In addition, internal publications
for limited off-campus distribution may now be submitted
directly to the University's contract printer, instead
of submitting them to the manager of Printing Services.
However, all publications to be produced by a printer
other than the University's contract printer must be
approved by the Director of Publications and Printing
Services or the Director of Purchasing. Standards for
letterhead, envelopes, business cards, University trademarks
and service marks, and undergraduate departmental recruiting
brochures are all available from Publications and Printing
Services, and must be observed. All printing that can
be performed by the University's contract printer will
be performed by that printer, unless it requires process
color printing and is estimated to cost over $2,500,
in which case it must be sent out for bids. Finally,
the policy is revised in accordance with North Carolina
statutes requiring that statements regarding nondiscrimination
and cost of printing be printed in certain publications
and requiring certain mailing lists to be updated annually.
Policy
Statement #34: GRANTS, CONTRACTS, AND COOPERATIVE
AGREEMENTS TO FINANCE SPONSORED PROGRAMS
Status:
Revised
Effective:
July 12, 1999
Summary:
This policy has been revised to conform with current
personnel titles, office titles, and practices.
Policy
Statement #46: LEAVES OF ABSENCE FOR MEMBERS
OF THE FACULTY
Status: Revised
Effective: July 12, 1999
Summary: This policy has been revised to achieve
consistency with corresponding provisions of the
recently revised UNC Charlotte Tenure
Policies, Regulations, and Procedures.
Policy
Statement #64: PERSONNEL POLICIES FOR DESIGNATED
EMPLOYMENT EXEMPT FROM THE STATE PERSONNEL ACT
Status: Revised
Effective: June 4, 1999
Summary: This policy has been revised to achieve
consistency with recently revised regulations of the
UNC Board of Governors related to Senior Academic and
Administrative Officers. The Board of Governors' revised
regulations designate certain employees (already covered
by Policy Statement #64) as one category of "Senior
Academic and Administrative Officers." Now known
at UNC Charlotte as "Principal Administrators,"
this group consists of certain employees who were already
covered by Policy Statement #64 but who were not previously
considered Senior Academic and Administrative Officers.
The Board of Governors' revised regulations do not
result in any substantive change in coverage or in the
policies and procedures under Policy Statement #64.
Policy
Statement #81: SENIOR ADMINISTRATIVE OFFICERS
Status: Revised
Effective: June 4, 1999
Summary: This Policy has been revised to achieve
consistency with recently revised regulations of the
UNC Board of Governors related to Senior Academic and
Administrative Officers. In accordance with those regulations,
this policy clearly designates employees covered by
Policy Statement #81 as "Senior Administrative
Officers." In the list of Senior Administrative
Officers, the title of "Provost" has been
change to "Provost and Vice Chancellor for Academic
Affairs," and "Dean, Graduate School"
has been changed to "Dean, Graduate School and
Associate Vice Chancellor for Graduate Programs."
Finally, Appendix I consists of the newly revised Board
of Governors' regulations verbatim.
Status:
Revised
Effective:
April 5, 1999
Summary:
A recent opinion from the North Carolina Department
of Insurance states that North Carolina Motor Fleet
Regulations, which carry the force of law, do not permit
the use of state-owned vehicles by non-state employees.
Therefore, a student must have employee status before
driving a state vehicle. Prior information from the
Department of Insurance indicated that anyone (including,
presumably, a student) could drive a state-owned vehicle
as long as he or she was a "contractual agent of
the state," and the August 24, 1998 revisions to
Policy Statement #74 reflected this understanding by
instituting a "Contractual Driver Agency Agreement"
that students could sign in order to drive a state-owned
vehicle. Based upon the recent clarification from the
Department of Insurance, however, the University was
compelled to remove that option.
Policy
Statement #69: STUDENT RECORDS
Status:
Revised
Effective:
April 5, 1999
Summary:
This Policy Statement, formerly entitled "Educational
Records," is renamed "Student Records"
and is reorganized and revised to include helpful headings
and subheadings that make the policy more "user-friendly"
for University students and employees to apply the law
regarding access to and disclosure of student records
(Family Educational Rights and Privacy Act-FERPA). Substantive
changes include adding "email address" to
the list of items defined as student "directory
information," which may be disclosed without a
student's consent unless the student affirmatively requests
that such information not be disclosed. In addition,
the revised policy more clearly states that only those
officials who have a "legitimate educational interest"
in the records have access to those records without
the student's prior consent. The following areas have
been added to the list of offices with personnel who
have a legitimate educational interest: Learning Center,
Career Center (replacing "Placement"), Counseling
Center, Director of Athletics, and Graduate Admissions.
Finally, the policy includes provisions related to newly
enacted statutory requirements under FERPA: Access to
Student Disciplinary Records and Parental Notification
of Drug and Alcohol Violations.
Policy
Statement #46: LEAVES OF ABSENCE FOR MEMBERS
OF THE FACULTY
Status:
Revised
Effective:
December 21, 1998
Summary:
Former sections III.A and III. B have been reversed
in order, to clarify that Personal Leave Without Pay
must be granted under the Family and Medical Leave Act
(FMLA), and Personal Leave With Pay is a discretionary
benefit provided by the University. In addition, the
reasons listed under Personal Leave Without Pay (Section
III.A.1) have been revised to more clearly reflect
the language of the FMLA. Finally, Section
III.B.3 has been added to reiterate that taking
discretionary Personal Leave With Pay reduces the amount
of FMLA Personal Leave Without Pay available in any
one twelve-month period.
Policy
Statement #78: SUSTAINED EXCEPTIONAL PERFORMANCE
AWARDS
Status:
Rescinded
Effective:
October 8, 1998
Policy
Statement #50: PURCHASING POLICY
Status:
Revised
Effective:
October 5, 1998
Summary:
UNC Charlotte's Purchasing Policy has been revised to
conform with the new benchmark determined by the North
Carolina legislature and the UNC Board of Governors.
The benchmark for University purchases that must be
subjected to formal competition but that do not require
approval beyond the campus has been increased from $35,000
to $200,000.
Policy
Statement #64: PERSONNEL POLICIES FOR DESIGNATED
EMPLOYMENT EXEMPT FROM THE STATE PERSONNEL ACT
Status:
Revised
Effective:
September 25, 1998
Summary:
This policy statement has been revised to include an
effective summary of the UNC Board of Governors' policy
setting time limits on appeals from dispositions of
certain EPA grievances. Any appeal from a grievance
decision by the Chancellor, the Board of Trustees, or
the President must be filed within ten (10) days after
the grievant receives a decision on the appeal from
that officer or body. Provisions detailing these time
limits and other appeals procedures are set forth explicitly
in Section IV.F of the revised
policy statement.
Policy
Statement #74: STATE-OWNED VEHICLES
Status:
Revised
Effective:
August 24, 1998
Summary:
This policy statement has been revised to require drivers
of UNC Charlotte or Motor Fleet Management vans to complete
and file a UNC Charlotte Van Driver Authorization Form.
After January 1, 1999, all drivers of such vans must
pass both a written and driving test conducted by a
University-authorized tester. Non-employee students
may drive University-owned vehicles not subject to Motor
Fleet Management only by completing a Contractual Driver
Agency Agreement. The policy also sets forth commercial
licensing requirements for drivers of certain vehicles.
[NOTE:
See revisions effective April 5,
1999, which supercede part of this August 24, 1998 revision.]
Policy
Statement #53: OPEN MEETINGS REQUIREMENTS
Status:
Revised
Effective:
June 15, 1998
Summary:
This policy statement has been restructured and revised
to conform with the most recent revisions to the open
meetings statutes in North Carolina. The new "Definitions"
section describes the UNC Charlotte bodies that are
considered public bodies and defines the various types
of meetings subject to the open meetings laws. The revised
"Procedures" section assigns certain notice
responsibilities to the chairs of the affected campus
committees. Under the Board of Governors' former interpretation
of the definition of a "public body" subject
to the law, only the Assistant Secretary of the Board
of Trustees carried those responsibilities. Under the
revision, the chairs of the various public bodies must
inform the Director of the Office of Public Relations
of all official meetings, and that office handles all
the technical requirements for public notice of open
meetings.
The
revised policy statement also describes the statutory
obligations for keeping minutes of all meetings, lists
the limited permissible grounds for going into a closed
session, and describes the procedures for going into
and coming out of closed sessions. Attached to the policy
statement is a "Motion to Go into Closed Session,"
specifically identifying the legal basis for meeting
in closed session, which must properly be made and adopted
at the open meeting.
Policy
Statement #58: INTERFERENCE WITH UNIVERSITY OPERATIONS
Status:
Revised
Effective:
June 1, 1998
Summary:
The policy statement has been revised to add "disability"
to the list of impermissible factors for the University
to consider in dealing fairly and impartially with any
disruption, destruction, or interference with University
operations.
Policy
Statement #64: PERSONNEL POLICIES FOR DESIGNATED
EMPLOYMENT EXEMPT FROM THE STATE PERSONNEL ACT
Status:
Revised
Effective:
June 1, 1998
Summary:
The policy statement has been revised to change all
references to the term "handicap" to the more
accurate and appropriate term of "disability."
Policy
Statement #61: SEXUAL HARASSMENT POLICY AND GRIEVANCE
PROCEDURES
Status:
Revised
Effective:
May 18, 1998
Summary:
The University’s sexual harassment policy and
grievance procedures have been revised to create a single
comprehensive resource for addressing sexual harassment
matters at the University. First, two new sexual harassment
grievance procedures have been added to cover members
of the University community who were previously covered
only by generic procedures not specifically aimed at
sexual harassment. Second, the general sexual harassment
policy and all associated grievance procedures have
been consolidated to make the policy and procedures
easier to find and apply. The procedures previously
known as Policy Statement #8 and Policy Statement #10
will no longer be separately identified as policy statements.
Instead, they are simply attachments to the sexual harassment
policy, Policy Statement #61.
The
two new procedures are entitled "Grievance Procedure
for Certain Employees Exempt from the State Personnel
Act Alleging Sexual Harassment," and "Grievance
Procedure for Students Alleging Sexual Harassment by
Another Student." They provide specific methods
for addressing sexual harassment claims made by certain
EPA employees, and claims of sexual harassment of one
student by another. The addition of these new procedures
means that all students and all exempt employees now
have access to procedures designed specifically for
sexual harassment grievances. (SPA employees are covered
by procedures set forth in UNC Charlotte Personnel Information
Memorandum #35 (PIM-35),
in accordance with the State Personnel Act.)
Finally,
because the Policy Statement Series is now available
primarily online, a hyperlinked index to Policy Statement
#61 has been added at the beginning of the policy so
that it is easier to navigate, and a specific grievance
procedure can be located quickly.
Policy
Statement #57: ALCOHOLIC BEVERAGES
Status:
Revised
Effective:
March 23, 1998
Summary:
The Alcoholic Beverages policy has been revised to allow
non-student groups with proper approval to serve alcohol
in areas other than the Cone Center rooms, the Cone
Center Plaza, the cafeterias, and the Rathskeller, and
to allow only non-student groups with proper approval
to serve mixed drinks only at certain limited campus
events. The revisions also add a specific requirement
that noticeably intoxicated persons may not be admitted
or served at campus events and clarify that all sales
of alcoholic beverages are prohibited. In addition,
the policy has been rearranged so that legal definitions
of certain alcoholic beverages are set forth in the
text of the policy, rather than in footnotes. The revised
policy includes a summary of the applicable State laws
governing the use and possession of alcoholic beverages
on the University campus, and includes a clear statement
that violation of the Alcoholic Beverages policy may
result in disciplinary action by the University. Finally,
the revised policy requires groups planning to serve
alcoholic beverages at a campus event to complete an
"Acknowledgement of Responsibility" form.
A "Special Circumstances Approval" form must
also be completed to obtain certain specified exceptions
to the Alcoholic Beverages policy. Both forms are included
as appendices to the policy.
Policy
Statement #84: OUTDOOR, ON-CAMPUS ACTIVITIES
Status:
Revised
Effective:
March 23, 1998
Summary:
This policy has been revised to clarify the conditions
upon which certain outdoor, on-campus activities may
be held in approved locations. There are explicit requirements
that all approved outdoor activities must end by 11:00
p.m. and that all organizations or groups sponsoring
outdoor activities must comply with University Reservations
and Event Services' policies. Finally, the revisions
require that any exceptions to the policy must be approved
by the Vice Chancellor for Student Affairs.
Policy
Statement #34: GRANTS, CONTRACTS, AND COOPERATIVE
AGREEMENTS TO FINANCE SPONSORED PROGRAMS
Status:
Revised
Effective:
November 3, 1997
Summary:
This policy statement has been revised to reflect decentralization
of handling grant and contract proposals. College deans
and certain other University officials are authorized
to sign specific types of grant and contract proposals.
A list of those authorized to approve proposals is available
in the Office of the University Attorney and the Office
of Research. In addition, proposals that would impede
the elimination of racial duality in the University
no longer require advance approval of the President.
The Proposal Approval Process Chart and the Internal
Processing Form have been deleted.
Policy
Statement #107: WORKPLACE VIOLENCE
Status:
Newly Approved
Effective:
October 20, 1997
Summary:
This policy statement declares that UNC Charlotte is
committed to provide a workplace that is safe, secure,
and respectful. It defines "workplace violence"
and sets forth the responsibilities of employees, students,
and the Workplace Violence Coordinator. It establishes
a training and education program and sets forth institutional
procedures and remedial actions to be followed when
incidents of workplace violence occur. The policy also
establishes a Critical Response Team of administrators
to respond to critical incidents of workplace violence
affecting the University community. Finally, the Policy
includes a copy of the Workplace Violence Incident Report
to be completed as a part of the procedure to resolve
reported incidents of workplace violence.
Policy
Statement #2: TUITION PRIVILEGES FOR CERTAIN
FACULTY AND STAFF
Status:
Revised
Effective:
October 13, 1997
Summary:
This policy statement has been revised to clarify that
tuition waiver is available to eligible full-time faculty
and staff during the fall and spring semesters only,
and not during the summer session. Employees from other
constituent institutions should contact the University
Registrar for enrollment information. The University
Registrar now has the authority to certify academic
eligibility and space availability and will be responsible
for providing the Vice Chancellor for Business Affairs
with a copy of each tuition waiver application. Attachments
A (Application for Faculty/Staff Tuition Waiver) and
B (Procedures for faculty and staff from other constituent
institutions) have also been revised.
Policy
Statement #50: PURCHASING POLICY
Status:
Revised
Effective:
July 14, 1997
Summary:
This policy statement has been completely rewritten
to classify major purchasing methods as either under
State contract or not under State contract. Purchases
not under State contract are classified as either purchases
from University facilities, petty cash purchases, small
purchases, local competitive purchases, or purchases
based on sealed State bids. The policy sets forth the
methods and procedures for all purchases. In addition,
it provides several specified exemptions and exceptions.
Finally, the policy establishes programs to ensure support
of historically underutilized businesses.
Policy
Statement #20: RESTRICTED INFORMATION USED FOR INSTITUTIONAL
RESEARCH PURPOSES
Status: Rescinded
Effective: May 29, 1997
Policy
Statement #33: CURRICULUM AND ACADEMIC POLICY-MAKING
PROCEDURE
Status: Rescinded
Effective: May 29, 1997
Policy
Statement #61: SEXUAL HARASSMENT PREVENTION
Status: Revised
Effective: May 21, 1997
Summary: The revisions to this policy statement
clarify the definition of sexual harassment of students,
more fully explaining the various acts that constitute
unlawful sexual harassment, including unwelcome sexual
advances, requests for sexual favors, and "quid
pro quo" harassment.
Policy
Statement #106: EQUITY ACQUISITION IN TECHNOLOGY
LICENSING ARRANGEMENTS
Status: Newly Approved
Effective: May 21, 1997
Summary: This new policy recognizes that the
University occasionally acquires partial equity in young
companies as a means of assisting these companies to
license University technology. This policy enables the
University to receive a benefit from acquiring equity
while addressing potential inventor and institutional
conflicts of interest issues.
Policy
Statement #18: VACATION OR ANNUAL LEAVE AND SICK
LEAVE FOR UNIVERSITY EMPLOYEES EXEMPT FROM THE STATE
PERSONNEL ACT
Status: Revised
Effective: April 28, 1997
Summary: This policy statement has been revised
to clarify that part-time permanent twelve-month faculty
members earn sick and annual leave on a pro rata basis,
and the maximum number of unused hours of annual leave
that may be accrued and carried forward from one year
to the next shall be 240 hours. In addition, the revision
indicates that the Benefits Office of the Department
of Human Resources determines leave eligibility and
accrual rates.
Policy
Statement #49: WORKERS' COMPENSATION
Status:
Revised
Effective:
April 28, 1997
Summary:
This policy statement has been revised to add a new
subsection (2) under the section on Responsibilities
and Procedures, requiring that injured employees shall
immediately provide notice of the accident, injury,
or occupational illness to the appropriate supervisor.
In
addition, a physician providing follow-up treatment
no longer must be deemed appropriate by both the University
and injured employee.
If
the Brocker Health Center is closed, an injured employee
will be directed to either Harrisburg Family Physicians
or the Emergency Room of University Hospital, rather
than to the Emergency Room only.
The
time in which the supervisor of the injured employee
must notify the Safety Office of the injury has been
shortened to twenty-four hours after the incident. After
initial notification, the supervisor must submit a written
investigation of the incident to the Safety Office within
three working days of the incident.
Policy
Statement # 24: FLAGS
Status: Revised
Effective: April 25, 1997
Summary: This policy statement has been revised
to reflect that the Department of Police and Public
Safety is responsible for raising and lowering the flags
on the UNC Charlotte campus and for seeing that they
are flown consistent with federal and state laws and
proclamations.
Policy
Statement #38: SAFETY AND ENVIRONMENTAL HEALTH
Status: Revised
Effective: April 25, 1997
Summary: The revision of this policy statement
clarifies that the Safety and Health Director has the
responsibility to plan and recommend safety and health
programs and must maintain appropriate accident records.
The Director of Personnel no longer maintains those
records. The Safety and Health Director reports to the
Vice Chancellor for Business Affairs through the Director
of Human Resources.
In
addition, the University Safety and Health Committee
is responsible for University-wide policy issues and
serves as an advisory unit to the Vice Chancellor for
Business Affairs. An operational safety committee shall
be appointed by the Chancellor to assist the University
Safety Committee in performing various functions.
Final
prioritization of funding for safety compliance rests
with the Vice Chancellor for Business Affairs, with
recommendations from specified administrators and committees.
Policy
Statement #43: ANIMALS ON CAMPUS
Status: Revised
Effective: April 25, 1997
Summary: This policy statement has been revised
to clarify that Policy and Public Safety, rather than
Security, should be contacted to report the presence
of an unattended animal on campus.
Policy
Statement #48: CLASSIFICATION OF POSITIONS SUBJECT
TO THE STATE PERSONNEL ACT
Status: Revised
Effective: April 25, 1997
Summary: This policy statement has been revised
to reflect that the Human Resources Department, rather
than the Personnel Department, has certain responsibilities
regarding classification of positions subject to the
State Personnel Act. In addition, department/office
heads and their subordinate supervisors may either prepare
or delegate the preparation of position descriptions
for new positions.
New
position or reclassification requests require the submission
of a Position Description, an Organizational Chart,
and a Checklist for Determining General Mental and Physical
Requirements to the Human Resources Department. For
new positions, the information is analyzed to determine
the appropriate classification, and a written analysis
of the proposed job content is prepared and forwarded
to the Office of State Personnel for review and final
approval. For reclassifications, the information is
analyzed to determine of the revisions in duties and
responsibilities justify reclassification.
Policy
Statement #12: SECRETARIAL TIME
Status: Revised
Effective: April 24, 1997
Summary: This policy statement has been revised
to encourage employees who have professional obligations
to project the amount of time to be allocated to such
activities, in order to avoid noncompliance with the
Fair Labor Standard Act.
Policy
Statement #16: FINAL EXAMINATIONS
Status: Revised
Effective: March 10, 1997
Summary: This policy statement has been revised
to correct a typographical error by adding the missing
word "out" after the word "filling"
in subsection 4.
Policy
Statement #57: ALCOHOLIC BEVERAGES
Status: Revised
Effective: March 10, 1997
Summary: This policy statement has been revised
to add the Student Activity Center as an area where
alcoholic beverages may be consumed at an event upon
approval by the University Reservations Office.
Policy
Statement #75: STUDENT APPEALS AND GRIEVANCES
Status: Revised
Effective: March 10, 1997
Summary: This policy statement has been revised
to update the list of procedures established to address
areas of concern to students by replacing "Student
Disciplinary Governance Act" with "The Code
of Student Responsibility."
Policy
Statement #80: DEATH OF A STUDENT
Status: Revised
Effective: March 10, 1997
Summary: This policy statement has been revised
to reflect new titles of officers who have responsibilities
on the occasion of a student's death. The policy substitutes
"Director of Police and Public Safety" for
the previous "Director of Public Safety,"
"Director of Public Relations" for the previous
"Director of Public Information," and "Housing
and Residence Life" for the previous "Residence
Life." A list of emergency contact phone numbers
has been deleted.
Policy
Statement #105: THE CODE OF STUDENT ACADEMIC
INTEGRITY
Status: Revised
Effective: March 10, 1997
Summary: This policy statement has been revised
to clarify that transient students from other institutions
enrolled in courses for credit at UNC Charlotte are
bound by the UNC Charlotte Code of Student Academic
Integrity.
In
addition, under the section on Procedures,
the previous term "Student Court Justices"
is replaced with "Student Hearing Panel Members."
Under
the section on Appeals,
the revised policy more fully sets forth the procedures
for a student appealing an adverse decision by the Hearing
Panel, including the requirement that the student must
submit a written brief in support of the appeal, separately
stating each ground upon which the student claims the
Hearing Panel committed error. The revised policy also
provides that upon review of the Hearing Panel's decision,
the Vice Chancellor for Academic Affairs may, among
other things, remand the case for a new hearing before
a Hearing Panel composed of members of the Academic
Integrity Board who have not previously participated
in the case.
Finally,
under the section on Advice
to Faculty Members, the policy includes a reminder
to faculty that intent is an element of any academic
integrity offense, and a student who submits a group
project containing material plagiarized by a second
student in the group has not violated academic integrity
unless the first student knew of the plagiarism.
