The Vice Chancellor for Business Affairs is charged with responsibility for the acquisition, protection, and disposal of assets at UNC Charlotte. The coordination of acquisitions of equipment and materials is delegated to the UNC Charlotte Purchasing Department. From time to time, the University has the opportunity to acquire government surplus, or excess property, or gift property at little or no cost. All efforts should be made to ensure quality and soundness of the equipment and to examine costly recurring expenses. These acquisitions must also be coordinated by the Purchasing Department.

To acquire government surplus or excess property, the requesting department must prepare a Purchase Requisition (Exhibit I) and a form entitled "Supplemental Data for Acquisition of Surplus, Excess, or Gift Property." These acquisitions must be approved by the Department Chairperson and Dean of the requesting department. The Director of Purchasing will coordinate with the appropriate offices of the University where recurring expenses are anticipated, additional space is required, and/or modifications to physical plant are required for installation or safety as a result of the equipment. The Director will coordinate with the Office of Academic Contracts and Grants on the acquisition of Excess government property.

There are occasions when the University will have the opportunity to receive gifts of equipment. Should you learn of the availability of such equipment, you should coordinate with the Vice Chancellor for Development as described in UNC Charlotte Policy Statement #28. You should complete the "Supplemental Data for Acquisition of Surplus, Excess, or Gift Property," and submit it to the Vice Chancellor for Development who will coordinate with the Purchasing Department.

Purchases of equipment through a grant must be made under the established purchasing policies and procedures of the University plus any additional restrictions imposed by the grant agreement. Occasionally, the principal investigator of a grant may transfer to another institution. Some circumstances may dictate the transfer of a grant and certain pieces of equipment. In no circumstances may equipment be transferred without the express written approval of the Vice Chancellor for Business Affairs. Requests for transfer of grant equipment should he submitted to the Director of Academic Contracts and Grants for coordination with the Vice Chancellor for Business Affairs and other appropriate internal and external offices.

(Initially approved January 14, 1980.)

You will need Adobe Acrobat Reader to open and view Exhibit I.  If you do not have it installed, please click the "Get Acrobat" button below to download it for free.  Once you arrive at the website, select the option “Get Acrobat Reader-Free.”  

EXHIBIT I