Topic “601 University Property, Resources, Facilities, and Services”

Facilities and Administrative Costs

Policy #:

601

Executive Summary:

Facilities and Administrative (F&A) (also known as indirect or overhead) costs are the general support expenses relating to research and sponsored programs that are incurred for common objectives of the University and therefore cannot be readily identified with a particular sponsored award. This new policy provides that F&A costs will be reimbursed by a federal sponsoring agency at their UNC Charlotte negotiated F&A rate. The University expects all non-federal sponsored programs to be reimbursed for their full costs, both direct and F&A.

I. Introduction

Facilities and Administrative (F&A) (also known as indirect or overhead) costs are the general support expenses relating to research and sponsored programs that are incurred for common objectives of the University and therefore cannot be readily identified with a particular sponsored award. Formulas have been developed to allocate various categories of F&A costs across a series of major higher education functions.

Control and Management of University Equipment and Other Property

Policy #:

601

Executive Summary:

The University has statutory obligations to record, control, and account for equipment purchased with University funds. Those items with a purchase cost of $5,000 or more and an expected life of two or more years will be given an inventory number, entered in the Fixed Assets Report, and physically inventoried on an annual basis.

Purpose

It is the Policy of the University of North Carolina at Charlotte to protect and preserve all University Property under University control.

Proprietary Software

Policy #:

601

Executive Summary:

The University acquires a substantial portion of the software used on campus computers under specific license agreements. These agreements clearly define the terms and conditions under which the software can be used. It is a violation of University policy for individuals within the University, or authorized external users of campus computers or services to use, copy or redistribute any software except as specifically authorized by the applicable license agreement.

The University acquires a substantial portion of its computer software from third-party vendors under license agreements that restrict the use of the software to specific computer systems and that require the University to limit the use and copying of the software. All University constituents must respect the rights of software developers and abide by copyright and other intellectual property laws.

Interference with University Operations

Policy #:

601

Executive Summary:

The University protects freedom of expression, peaceful picketing and demonstration, and peaceable assembly. Deliberate destruction of property, threats or intimidation against others, or violence intended to disrupt normal University operations will not be tolerated. This policy describes the procedures for responding to such intentional obstruction or disruption, and describes the rights of persons charged with violations of the standard.

Section l. Policies Relating to Disruptive Conduct

The University of North Carolina at Charlotte has long honored the right of free discussion and expression, peaceful picketing and demonstrations, the right to petition and peaceably to assemble. That these rights are a part of the fabric of this institution is not questioned. They must remain secure. It is equally clear, however, that in a community of learning willful disruption of the educational process, destruction of property, and interference with the rights of other members of the community cannot be tolerated.

Acquisition of Surplus, Excess, Gift, and Grant Property

Policy #:

601

Executive Summary:

The responsibility for the acquisition, protection, and disposal of University assets lies with the Vice Chancellor for Business Affairs. To acquire government surplus or excess property, the requesting department must prepare a Purchase Requisition and a form entitled "Supplemental Data for Acquisition of Surplus, Excess, or Gift Property."

The Vice Chancellor for Business Affairs is charged with responsibility for the acquisition, protection, and disposal of assets at UNC Charlotte. The coordination of acquisitions of equipment and property is delegated to the UNC Charlotte Department of Materials Management. Acquisition of equipment through gifts or surplus must be approved by the appropriate College Dean.

Purchasing Policy

Policy #:

601

Executive Summary:

The Purchasing Department has the sole authority to place purchasing orders for the supply of a product or service on behalf of the University. Requests for purchases must be submitted to the Purchasing Department on a purchase requisition, which may be prepared and submitted electronically. The Purchasing Procedures Manual provides detailed instruction on electronic requisitioning.

The State of North Carolina Purchase and Contract Division and the University of North Carolina have delegated to the UNC Charlotte Purchasing Department the authority to make all purchase contracts entered into on behalf of UNC Charlotte. The Purchasing Department is responsible for achieving economical and effective procurement of goods and services, consistent with applicable State statutes and related rules, regulations, and procedures.

Procurements normally fall into one of the categories discussed below:

Surplus Property Procedures

Policy #:

601

Executive Summary:

This policy describes procedures and regulations for reporting surplus inventory to the University. Surplus property items become the property of the Inventory Control Section and are to be disposed of accordingly. Differing guidelines for auxiliary funds, general fund accounts, and trust funds are also described.

Surplus property items become the property of the Fixed Assets Department in Financial Services and are to be disposed of in accordance with procedures established by the North Carolina Department of Administration.

Each administrative unit shall declare all items of surplus property on a UNC Charlotte Equipment Disposal Transfer Form. This form must be forwarded to the Fixed Assets Office for processing.

Sales, Solicitations, Distribution of Materials, and Campus Displays

Policy #:

601

Executive Summary:

This policy is to regulate the distribution of materials, solicitations, sales, the use of bulletin boards and displays on campus, for both Affiliated and Non-Affiliated Groups as defined in University Policy 601.6.

This Policy sets forth University policy regarding the distribution of materials, sales, solicitations, and displays on campus. The definitions for "Affiliated Group," "Non-Affiliated Group," and "Sponsored Non-Affiliated Group" set forth in University Policy 601.6, "Scheduling University Facilities," also apply to this Policy.

Appropriate Use of University Funds

Policy #:

601

Executive Summary:

This Policy identifies permissible and impermissible uses of various types of University funds.

I. Introduction

The University of North Carolina at Charlotte receives funds from a variety of sources, including state appropriations, fees, receipts, and gifts. Most of the funds received are for specific, limited purposes or are subject to restrictions by a governing body. The University uses all funds, regardless of type, in a manner consistent with applicable federal and state laws and regulations, University policies, and other restrictions or designations governing their use.

II.

Flags

Policy #:

601

Executive Summary:

The flags of the United States of America and the State of North Carolina will fly on the campus of the University. The Department of Police and Public Safety is responsible for raising and lowering the flags and for seeing that they are flown in a manner consistent with federal and state laws and University policies.

The flags of the United States of America and the State of North Carolina will fly at the campus of The University of North Carolina at Charlotte under the laws and regulations designed to give them full respect and proper care.

Procedures and Regulations

The Department of Police and Public Safety is responsible for raising and lowering the flags and for seeing that they are flown consistent with federal and state laws and proclamations, and University policies.

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